HomeMy WebLinkAbout1999-008-01/19/1999-AUTHORIZING THE PURCHASING AGENT TO ENTER INTO A VISA PURCHASING CARD AGREEMENT RESOLUTION 99-8
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING THE PURCHASING AGENT TO ENTER INTO A VISA
PURCHASING CARD AGREEMENT
WHEREAS,the City is authorized by law to purchase and acquire goods and services for the
benefit of the City and its inhabitants and to enter into contracts with respect thereto; and
WHEREAS,the City desires to purchase and acquire goods and services that are necessary
for the City to perform its governmental or proprietary functions; and
WHEREAS, in order to increase the City's ability to acquire such goods and services in an
administratively efficient and cost-effective manner,City staff has proposed that the City enter into
that certain Visa Purchasing Card Agreement with LaSalle National Bank (the `Bank"), for the
provision of purchasing cards for use by City staff in purchasing goods and services,a draft of which
is on file in the Office of the City Clerk(the "Agreement"); and
WHEREAS,the Council has determined that the use of the purchasing card arrangement as
provided in the Agreement will be to the City's benefit,and will advance the efficient and effective
administration of the City's purchases of goods and services.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That the Director of Purchasing and Risk Management ( the "Purchasing
Agent")is hereby authorized to execute the Agreement in substantially the form on file in the Office
of the City Clerk for the provision of purchasing card services to the City by the Bank and any
related exhibits attached thereto, and to deliver the Agreement to the Bank. The final form of the
Agreement shall include the following terms, together with such additional or different terms and
conditions determined by the Purchasing Agent, in consultation with the City Attorney, to be
appropriate and necessary to protect the interests of the City:
(A) The Bank shall issue Visa purchasing cards in accordance with the direction
of an authorized Purchasing Card Administrator designated by the Purchasing
Agent.
(B) No fee will be charged for the issuance of the purchasing cards, the receipt
of the standard ten reports, regular statements, card logo digitization, or
personal computer-based reporting.
(C) The City may direct the Bank to cancel any card or account at any time for
any reason whatsoever.
(D) The Bank may cancel or suspend the right to use any card or account at any
time if fraud or misuse is suspected, and will notify the City of any such
cancellation or suspension.
(E) The Bank will prepare and provide for each billing cycle an individual
statement for each card account,and wil l provide a consolidated statement of
purchases and balance due.
(F) Any payment obligation of the City shall be payable solely from funds
appropriated for such purpose.
(G) The term of the Agreement shall be one (1) year, with four (4) successive
renewal terms.
Section 2. That the Purchasing Agent is hereby authorized to execute and deliver
amendments and modifications to the Agreement consistent with this Resolution from time to time,
and such amendments and modifications shall not require the Council's approval of the same.
Section 3. That the Purchasing Agent and each Purchasing Card Administrator
designated by the Purchasing Agent are hereby authorized to take such other actions as may be
appropriate or necessary to carry out or complete the transactions contemplated in the Agreement
and any amendments thereto.
Section 4. That nothing contained in this Resolution, the Agreement or any other
instrument shall be construed to cause the incurrence of a pecuniary liability or charge upon the
general credit of the City or against its taxing power, nor shall the breach of any provision of this
Resolution, the Agreement or any other instrument or document executed in connection therewith
impose any pecuniary liability upon the City or any charge upon its general credit or against its
taxing power.
Passed and adopted at a regular meeting of the City Council held this 19th day of January,
A.D. 1999.
--Mayor
ATTEST:
O,mLk A�
City Clerk