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HomeMy WebLinkAbout2002-046-05/07/2002-APPROVING THE PURCHASE OF A STEP VAN AND PIPELINE INSPECTION EQUIPMENT FROM CUES OF ORLANDO, FLORIDA RESOLUTION 2002-046 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING THE PURCHASE OF A STEP VAN AND PIPELINE INSPECTION EQUIPMENT FROM CUES OF ORLANDO, FLORIDA AS AN EXCEPTION TO THE COMPETITIVE PURCHASING PROCESS WHEREAS, Utility Services uses two custom step vans built by CUES of Orlando, Florida to transport specialized equipment for inspection of wastewater collection and storm water pipelines; and WHEREAS, the current CUES vans have been reliable and effective in service since Utilities began using them in 1974; and WHEREAS, one of the City's two CUES vans is due for replacement; and WHEREAS, Utilities has received excellent service and support from CUES of Orlando, Florida; and WHEREAS, the Purchasing Agent has determined that the purchase of a new CUES Step Van as an exception to competitive processes is in the best interests of the City, due to the continued use of costly related equipment, the minimization of spare parts inventories, the City's ability to leverage existing training and experience of operators and service personnel, the proven reliability of the unit and the level of service from the supplier; and WHEREAS, funds have been budgeted and approved in the 2002 Utility budget and are available; and WHEREAS, Section 8-161(d)(1)(c) of the Code of the City of Fort Collins authorizes the Purchasing Agent to negotiate the purchase of supplies and services without utilizing a competitive bidding process where the Purchasing Agent determines that a particular material is required to maintain interchangeability or compatibility as a part of an existing integrated system; and WHEREAS, Section 8-161(d)(1)(b) of the Code of the City of Fort Collins authorizes the Purchasing Agent to negotiate the purchase of supplies and services without utilizing a competitive bidding process where the Purchasing Agent determines that a competitive process, if used, will result in a substantially higher cost to the City; and WHEREAS, the Purchasing agent has determined that purchase of a CUES Step Van is required to maintain interchangeability and compatibility as part of an existing integrated- system, and that purchase of a different product through a competitive process would result in substantially higher cost to the City; and WHEREAS, the Purchasing Agent has submitted the requisite justification to the City Manager for approval; and WHEREAS, the City Manager has reviewed and concurred in that determination for this acquisition; and WHEREAS, Section 8-161(d)(3) requires approval of this purchasing method by the City Council for items costing more than One Hundred Thousand Dollars ($100,000) prior to acquisition. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the purchase of one (1) CUES Step Van and related equipment, in the amount of ONE HUNDRED SIXTY-NINE THOUSAND, TWO HUNDRED DOLLARS ($169,200), as an exception to the City's competitive purchasing requirements, is hereby approved. Passed and adopted at a regular meeting of the City Council held this 7th day of May, A.D. 2002. Mayor ATTEST: City Clerk