HomeMy WebLinkAbout2016-069-09/06/2016-AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT WITH THE POUDRE VALLEY HEALTH SYSTEMS FOUN RESOLUTION 2016-069
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT
WITH THE POUDRE VALLEY HEALTH SYSTEMS FOUNDATION
FOR DELIVERY OF VIDA SANA PROJECT PROGRAMMING
WHEREAS, Poudre Valley Health System (PVHS), through its Community Health
Improvement Department, has received a grant from the Colorado Department of Public Health
and Environment Office of Health Equities to fund the Vida Sana program; and
WHEREAS, the City of Fort Collins Recreation Department has received a Vida Sana
program sub-grant from the Poudre Valley Health System Foundation (PVHSF) as fiscal
administrator for the PHVS grant award, to eliminate racial and ethnic health disparities among
community members regarding access to healthy lifestyle counseling and programs; and
WHEREAS, the grant totals $64,646, and will fund salaries for a program coordinator,
program staff and two exercise coaches, who will engage participants through the City's
Northside Aztlan Community Center; and
WHEREAS, in order to receive the grant funds, the City must enter into a grant .
agreement with PVHS, through PVHSF; and
WHEREAS, the City is authorized to enter into intergovernmental agreements, including
grant agreements, to provide any function, service or facility, under Article II, Section 16 of the
Charter for the City of Fort Collins and Section 29-1-203, C.R.S.; and
WHEREAS, the Grant Agreement, attached hereto as Exhibit "A", requires the City to
offer specific programming through June 30, 2017; to make certain reports for the Colorado
Department of Public Health and Environment; and commit to developing and evolving
appropriate programming for members of the target populations; and
WHEREAS, the City previously entered into agreements with PVHSF to fund Vida Sana
programming at the Northside Aztlan Community Center in 2013, 2014 and 2015; and
WHEREAS, City staff recommends the City Council approve the 2016-17 Grant
Agreement as described herein.
NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL FOR THE CITY OF
FORT COLLINS, that the City Manager is hereby authorized to enter into the Grant Agreement
with the Poudre Valley Health Systems, through Poudre Valley Health Systems Foundation as
fiscal administrator, in substantially the form of agreement attached hereto as Exhibit "A", and
that the terms of the Grant Agreement are approved together with such other terms and
conditions as the City Manager, in consultation with the City Attorney, determines to be
necessary and appropriate to protect the interests of the City.
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Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 6th
day of September, A.D. 2016.
4 fORT Cp
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Mayor
ATTEST: °°iQR�°o
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City Clerk
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EXHIBIT A
Memorandum of Understanding
This Memorandum of Understanding("MOU")is effective as of July 1,2016("Effective Date") by and
between Poudre Valley Health Care, Inc.d/b/a Poudre Valley Health System("PVHS"), Poudre Valley Health
System Foundation d/b/a PVH&MCR Foundation(the"Foundation")as fiscal agent,and The City of Fort
Collins Recreation Department(the"City").
Vida Sana is a community coalition administered by PVHS through its Community Health Improvement
Department,to address health disparities among Hispanic/Latino, white,aging disabled and low-socio economic
status community members in Loveland and Fort Collins.As fiscal agent,the Foundation administers all grants
for Vida Sana.
The Foundation received a grant from the Colorado Department of Public Health and Environment's(CDPHE)
Office of Health Equities to fund Vida Sana for a twelve month period beginning July 1,2016 and concluding
June 30,2017. The grant funds will be used, in part,to fund programming provided by the City. This MOU
sets out the terms and conditions of how the grant money will be used by the City.See Appendix A for detailed
grant implementation responsibilities and Appendix B for detailed budget information.
The City,PVHS,and the Foundation agree to the following:
Grant Request and Distribution of Funds:
i. The Foundation was awarded a grant from CDPHE to fund a Vida Sana initiative to provide culturally
congruent exercise programming through the City's Northside Aztlan Community Center(the
"Program").
2. On behalf of Vida Sana, the Foundation shall disburse grant funds to the City each month,as approved
by CDPHE,to reimburse the City for allowable expenses associated with the Program,as more fully
described herein. '
a) Based on the proposed budget of June 2016,the anticipated disbursement of funds from the
Foundation to the City will be made as follows:
• $43,413-for salaries to support program coordinator,program staff,two exercise
coaches. (See Appendix B-Section One)
• $21,233-for operating costs,administration of venue,and costs for participation
of group-based scheduled exercise programs at Northside by participants.(See
Appendix B-Section Two)
b) On or before the I Sth day of each month, the City will submit an invoice for the previous
month's expenditures to the Vida Sana Health Equity Coordinator.The City shall be responsible
for calculating rate of pay, FICA and worker's compensation based on the amount budgeted.
The Health Equity Coordinator will review all invoices and submit them to the Foundation for
payment.
c) If the City mentions Vida Sana in written or online materials,the City must reference that Vida
Sana is a component PVHS and reference the funding source:Colorado Department of Public
Health and Environment,Office of Health Equity.
d) All books and records related to the grant must be maintained by the City for a period of six
years after the date of final payment, unless a shorter period is otherwise authorized in writing,
and made available to PVHS.
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Responsibilities of The City of Fort Collins Recreation Department:
The City, through the Northside Aztlan Community Center,will provide access to the culturally relevant
physical activity component of this Program.The City will work with Vida Sana community members served by
the Vida Sana promotora to assist with expanding existing programs and creating new opportunities based on
participant feedback. Northside will track Vida Sana Discount Pass Holders' enrollments and participation as
well as the progress and outcomes of the increased access to physical activity opportunities. Northside Aztlan
Community Center will serve as a site for additional programs and classes generated by promotoras to address
the needs of Vida Sana neighborhoods. Northside staff will assist with connecting Vida Sana participants with
other health equity programs in progress through Vida Sana in the community.
The City shall maintain during the term of this MOU,all applicable insurance policies in the kinds and minimum
amounts stated below:
1. Worker's Compensation Insurance as required by state statute,and Employers Liability Insurance
covering all of City's employees acting within the course and,scope of their employment.
2. Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10l93 or equivalent,
covering premises operations, fire damage,independent contractors,products and completed operations,
blanket contractual liability, personal injury,and advertising liability with minimum limits as follows:
a. S 1,000,000 each occurrence;
b. $1,000,000 general aggregate;
c. 51,000,000 products and completed operations aggregate;and
d. $50,000 any one fire.
3. If any aggregate limit is reduced below 51,000,000 because of claims made or paid,the City shall
immediately obtain additional insurance to restore the full aggregate limit and furnish to PVHS a
certificate or other document showing compliance with this provision.
4. Automobile Liability Insurance covering any auto(including owned,hired and non-owned autos)with a
minimum limit as follows: S 1,000,000 each accident combined single limit.
5. The State of Colorado shall be named as an additional insured on the Commercial General Liability
policy.Coverage required of the contract will be primary over any.insurance or self-insurance program
carried by the City, PVHS,or the State of Colorado.
6. The insurance shall include provisions preventing cancellation or non-renewal without at least thirty
(30)calendar days prior written notice to PVHS by certified mail.
7. City will require all insurance policies in any way related to the contract and secured and maintained by
the City to include clauses stating that each carrier will waive all rights of recovery, under subrogation
or otherwise,against the State of Colorado, its agencies, institutions, organizations,officers,agents,
employees and volunteers.
S. City shall provide certificates showing insurance coverage required by this contract to PVHS by the
effective date of the contract. No later than fifteen(15)calendar days prior to the expiration date of any
such coverage,the City shall deliver to PVHS certificates of insurance evidencing renewals thereof. At
any time during the term of this contract, PVHS may request in writing,and the City shall thereupon
within ten(10)calendar days supply to PVHS, evidence of compliance with the provisions of this
section.
9. City shall provide such other insurance as may be required by law,or in a specific solicitation.
Position Responsibilities:
1) Program Site Coordinator will be responsible for coordinating Northside Aztlan Community Center's
involvement in this Program including,but not limited to,
a. Meeting regularly with the Health Equity Coordinator to facilitate the implementation of the
Program.
b. Attending monthly Vida Sana coalition meetings and engaging members in the Program.
c. Meeting with promotoras, families,and current class participants to document and assess
desires for new programs"and subsequently develop, implement and track their success.
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d. Developing and maintaining a tracking tool used to record measures of all required outcomes
associated with physical activity among participants outlined in this Program.
e. Assisting with the oversight of the Northside's Program staff and exercise coaches by meeting
regularly to ensure implementation of a comprehensive program.
f. Assisting with the promotion and marketing of existing and possible new exercise programs&
classes offered by Northside through the Program.
g. Developing and documenting an implementation and evaluation plan for the distribution of the
group-based scheduled exercise programs at Northside by participants.
h. Collecting& assessing data for reporting requirements and implementation of program
evaluation activities.
i. Completing and submitting all program invoices in a timely manner to the Foundation.
2) Northside Vida Sana Program staff will be responsible for:
a. Working with Program Site Coordinator to facilitate group-based scheduled programming at
Northside for Vida Sana Discount Pass holders
b. Helping record Vida Sana program enrollment&participation
c. Providing support for overcoming barriers of attendance
3) Exercise coaches will be responsible for:
a. Providing age-appropriate,condition-specific exercise plans to clients referred through medical
providers,promotoras or other partner agencies
b. Tracking Vida Sana,coaching sessions and reporting
c. Recording Vida Sana participant exercise
Termination:
1. In the event that due to factors outside the control of PVHS and the Foundation, grant funds are not
available from CDPHE to support the Program as outlined herein, this MOU will terminate
immediately.
2. In the event that the City materially breaches this MOU,this MOU will immediately terminate.
IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of the day and year written on page one
hereof.
POUDRE VALLEY HEALTH SYSTEM CITY OF FORT COLLINS
By: By:
Name: Grace Taylor Narne:
Title: Senior Director
Phvsician Relations&Community Outreach Title:
Date: Date:
PVH&MCR FOUNDATION
By: drn �
Name: Erica Siemer%
Title: Senior Director
Date: t 1l
Appendix A
Grant Implementation
Objective: No later than the expiration date of the contract patient health navigation, health education and
opportunities for physical activity are available to the target populations in Fort Collins,Colorado.
Goal: Reduce the risks for cardiovascular disease,diabetes,cancer,cardiopulmonary disease and obesity,and
increase health education for African American,Asian American/Pacific Islander, Native
American/American Indian, Hispanic/Latino Aging, Lesbian, Gay,Bisexual,Transgender and Low
Socio-Economic Status individuals in northern Colorado.
Primary The Primary Contractor shall provide congruent physical activity programs in conjunction with the
Activity 1 City of Fort Collins Northside Aztlan Community Center for the target population.
Sub 1. Northside Aztlan Community Center shall distribute 16,892 free registrations for the Fort
Activity 1 Collins physical activity programs to healthcare providers, non-profit agencies, Community
Health Workers/Promotoras in the Fort Collins area.
2. Northside Aztlan Community Center shall track the number of free registrations distributed
and utilized by participants.
3. Northside Aztlan Community Center shall conduct bi-annual assessments with participants in
Fort Collins programs to document increase in activity level and perception and relevance of
the program.
Primary The Contractor shall provide to one hundred(100)participants access to free services from a certified
Activity 2 exercise coach at City of Fort Collins Northside Aztlan Community Center to develop customized
exercise plans for Fort Collins participants.
Sub 1. The Contractor shall market the exercise coach services to health and human service providers
Activity 2 and community education opportunities.
2. The Contractor shall track the utilization of exercise coach services by participants.
Sub I. The City of Fort Collins Northside Aztlan Community Center(subcontractor)shall provide
Activity 3 Vida Sana Discount Passes to approved applicants who have an income at 25011/6 of the poverty
line or below.
Standards I. The Contractor shall maintain a list of local clinics, health systems,and community
and organizations, including City of Fort Collins and the Northside Aztlan Community Center
Requirem (NACC), available to provide services to the target population.
ents
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Appendix B
2016-17 Bu et Allotted for Reimbursement
Expense Gat o M01,
~ GDPH Details On in
ed Ub1E otals
t f indin
on We wit
P. F
Iro ram it_ Co_o_rdlnato
Program Site Coordinator $20.60/hr. $29,718
25hrs/wk. @$20.60/hr. x 52 wks.=S26,780.00 (22.86/hr. including $20.60/hr.
FICA=$2,054.26 FICA& Workers ($22.86/hr.
Workers Comp.=$883.74 Comp. including FICA
$26,780.00+$2,054.26+$883.74=$29,718.00 =$29,718.00) &Workers
Comp.at
The Vida Sana Site Coordinator will provide 1,300hrs total)
support to the contractual Statement of Work by
assisting with oversight to the integration of
culturally appropriate physical activity group—
based scheduled programming at Northside
Aztlan Community Center.This support will
assist in fulfilling all the"Work Plan'categories
in the 2016-2017 Statement of Work for Fort
Collins based intended populations.
Category Total: $29,718
Pr•. , MIS—Bpi)
orrt S
Program Support staff $10.00/hr. $10.00/hr. $9,235
16hrs/wk. @$I0.00/hr.x 52 wks.=$8,320.00 (11.10/hr. including (11.10/hr.
FICA=$640.44 FICA&Workers including FICA
Workers Comp.=$274.56 Comp.) &Workers
$8,320.00+$640.44+$274.56=$9,235.00 Comp.at 8326rs
total)
The Vida Sana Program staff will support
Program Site Coordinator and support with the
facilitation of overcoming barriers of attendance
to access provided activities by Northside Aztlan
Community Center within the Statement of Work
for Fort Collins based intended populations.
Category Total: $9,235
MP'
,rogriam Exercise Coaches -r
Program Exercise Coaches $20.00/visit $20.00/visit $4,460
200 visits total with 2 exercise coaches: ($22.19/visit ($22.19/visit
(Total: 100 clients x 2 visits @$20/visit= including FICA& including FICA
$4,000.00) Workers Comp.) &Workers
Comp.at 200
Exercise Coach#1 visits total)
50 Clients x 2 visits each @$20/visit=$2,000.00
FICA=$162.68
Workers Comp=$67.32
Exercise Coach#2
50 Clients x 2 visits each @$20/visit=$2,000.00
FICA=$162.68
Workers Comp=S67.32
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$2,000.00+$162.68 +$67.32=$2,230.00
$2,230.00 x 2 exercise coaches=$4,460.00
Certified exercise coaches will provide
customized exercise plans to increase physical
activity and decrease risk factors related to
chronic diseases for Fort"Collins based
intended populations.
Category Total: $4,460
Appendix B - Section Two
2015-16 Budget Allotted for Reimbursement
Ypense Catego CUP '1 O UPE2i Details undin
undin rovided OO :�� o al
o i of o un in
C«ol 'ns •ecr a•on kep itfi
De artment �vHS
ct
Base quantity of 16,892 Community Center $16,892 $167892
"Vida Sana Discount Passes"will be provided to "
approved intended populations described within
the Vida Sana project which meet application
approval in order to provide access to culturally
congruent group-based physical activity
programming.These programs will assist to
decrease risk factors related to chronic diseases
as stated in the Work Plan Goal of the 2016-2017
Statement of Work.Vida Sana Discount Pass
Holders will have access to free group-based
scheduled programming registration.
Registration value=$1.00/person/group-based
scheduled class. Registration and class
participation will be tracked internally through
Northside Aztlan Community Center providing
monthly registration&participation counts that
will be then invoiced to grantee by contractor for
registration&participation reimbursement.
Rental operational services and administration of $4,341
venue. $4,341
O PROGRA PORT •CDPA ION & Category otal: $�21,2�33
PY120_GR_A i O,P1FRQTit„G C*%Silts:
Total
OT L BCO C !�U UND i G: Sub-ontra - ed
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