HomeMy WebLinkAbout2018-070-07/17/2018-APPROVING A PROCESS FOR CERTAIN BOARDS AND -COMMISSIONS TO CONDUCT JOINT WORKING MEETINGS RESOLUTION 2018-070
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING A PROCESS FOR CERTAIN BOARDS AND
COMMISSIONS TO CONDUCT JOINT WORKING MEETINGS
WHEREAS, the Council Futures Committee has had several discussions about the future
of Council boards and commissions, including what their future purposes and processes should be
to remain effective and encourage diverse community participation; and
WHEREAS, in weighing the next steps to move in that direction, the Futures Committee,
at its regular meeting on May 14, 2018, considered an idea for community advisory engagement
involving an experiment suggested by two members of the Economic Advisory Commission; and
WHEREAS, the proposed_experiment would bring together multiple City boards and
commissions twice a year for an extended meeting on high-priority topics of common interest,
using a Triple Bottom Line focus; and
WHEREAS, each participating board or commission could then use the information and
insights gained in the extended meetings to inform its own discussions and decisions; and
WHEREAS, this approach would allow for a more comprehensive discussion and analysis
of complex issues, with the goal of providing more effective and thorough recommendations to
the City Council through the participating boards and commissions; and
WHEREAS, City staff would determine the topics, which boards and commissions would
participate, and when the joint meetings would occur; and
WHEREAS, the current proposal is,that the joint meetings would replace the individual
board and commission meetings in the month in which the joint meeting occurs; and
WHEREAS, staff proposes working initially with six boards and commissions that are
supported by the Sustainability Services Area, including:
1. Economic Advisory Commission \
2 Affordable Housing Board
3. Air Quality Board
4. Natural Resources Board
5. Community Development and Block Grant Commission
6. Women's Commission; and
WHEREAS, staff would also develop a method for evaluating the process and whether the
experiment was effective, and report back to the City Council following the second extended
meeting; and
WHEREAS, if the process is effective, it may be expanded to include other City boards
and commissions in different combinations depending on the topic to be discussed; and
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WHEREAS, Section 2-75 of the City Code authorizes City boards and commissions, in
addition to their duties and functions specified in the Code, to participate on a case-by-case basis
in the review, discussion and.advisement of the City Council regarding any policy or program
matter, upon the request of the City Council or the City Manager.
NOW,THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2. That in support of continuous improvement in the boards and commissions
and public engagement processes, the City Council hereby approves the approach outline above,
and directs the City Manager to choose appropriate topics for extended joint meetings of selected
City boards and commissions based on the current list of City Council priorities, and requests that
those boards and commissions participate in said joint meetings as described.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 17ih_
day of July, A.D. 2018.
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Mayor 130,Tem
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