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HomeMy WebLinkAbout2011-100-11/01/2011-APPROVING AN EXCEPTION TO THE USE OF A COMPETITIVE PROCESS FOR THE PURCHASE OF LIQUID ALUMINUM SULFA RESOLUTION 2011-100 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING AN EXCEPTION TO THE USE OF A COMPETITIVE PROCESS FOR THE PURCHASE OF LIQUID ALUMINUM SULFATE FROM GENERAL CHEMICAL WHEREAS, the Water Utility has historically purchased certain chemicals from particular suppliers for use in testing the municipal water supply; and WHEREAS,the City has for twelve years purchased liquid aluminum sulfate from General Chemical; and WHEREAS,the Purchasing Agent has determined that it is in the best interests of the City to continue purchasing the liquid aluminum sulfate from General Chemical due to the consistent quality of the product for processing, the reduction of feeder performance problems, and the reliability and cost of delivery (due to proximity of supply); and r WHEREAS, funds have been budgeted and approved in the Water Utilities budget and are available for the purchases; and WHEREAS, the Purchasing Agent has determined that General Chemical is uniquely qualified to supply liquid aluminum sulfate due to its proximity to Fort Collins and resulting availability on short notice, and the compatibility of its product with City equipment; and WHEREAS, Section 8-160(d)(1)b of the City Code authorizes the Purchasing Agent to negotiate the purchase of supplies and services without utilizing a competitive process where the Purchasing Agent determines that although a particular material or service is available from more than one responsible source,a competitive process cannot reasonably be used,or,if used,will result in a substantially higher cost to the City, will otherwise injure the City's financial interests, or will substantially impede the City's administrative functions or the delivery of services to the public;and WHEREAS, the Purchasing Agent has determined that use of another source for liquid aluminum sulfate would result in substantially higher transportation costs to the City, and that less reliable product quality and delivery could impede the City's delivery of services to the public;and WHEREAS,the Purchasing Agent has submitted the justification required by the City Code for the purchase of these products without a competitive process to the City Manager for approval; and WHEREAS, the purchase price for the product is over$200,000; and WHEREAS, the City Manager has concurred in the determination that it is in the best interests of the City that the materials be acquired from General Chemical as an exception to the competitive process; and WHEREAS, Section 8-161(d)(3)of the City Code requires approval of this procurement by the City Council since it involves more than $200,000; and WHEREAS, Section 8-161(d)(4)of the City Code provides that any procurement approved by the City Manager or the City Council as an exception to competitive purchasing requirements may be used as the basis for a negotiated purchase of additional quantities of the same materials or services within a period of five years. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the City Council hereby approves the purchase of liquid aluminum sulfate from General Chemical as an exception to the City's competitive procurement requirements for the reasons set forth herein. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 1 st day of November A.D. 2011. Mayor � (ORTCO ATTEST: SEAL City Clerk �• cot ORP?o