HomeMy WebLinkAbout2014-066-08/19/2014-AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT WITH THE POUDRE VALLEY HEALTH SYSTEMS FOUN RESOLUTION 2014-066
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT WITH
THE POUDRE VALLEY HEALTH SYSTEMS FOUNDATION
FOR DELIVERY OF VIDA SANA PROJECT PROGRAMMING
WHEREAS, the Coalition for Activity and Nutrition to Defeat Obesity (CANDO)
through Poudre Valley Health System Foundation (PVHSF) as fiscal administrator, has received
a grant from the Colorado Department of Public Health and Environment Office of Health
Equities to fund the Vida Sana program; and
WHEREAS, the City of Fort Collins Recreation Department has received a Vida Sana
program sub-grant from PVHSF to eliminate racial and ethnic disparities among Latino/Hispanic
community members regarding access to healthy lifestyle counseling and programs; and .
WHEREAS, the grant totals $71,720, and will fund salaries for a program coordinator,
two program staff, and exercise coaches, who will engage participants through the City's
Northside Aztlan Community Center; and
WHEREAS, additional grant monies will fund supplies, operating costs and free
admission passes to the National Association of Counsel for Children Conference by program
participants; and
WHEREAS, in order to receive the grant funds, the City must enter into a grant
agreement with PVHSF and CANDO; and
WHEREAS, the City is authorized to enter into intergovernmental agreements, including
grant agreements, to provide any function, service or facility, under Article II, Section 16 of the
Charter for the City of Fort Collins and Section 29-1-203, C.R.S.; and
WHEREAS, the Grant Agreement, a copy of which is on file in the office of the City
Clerk and available for public inspection, requires the City to offer specific programming
through June 30, 2015; to make certain reports for the Colorado Department of Public Health and
Environment; and commit to developing and evolving appropriate programming for members of
the target populations; and
WHEREAS, City staff recommends the City Council approve the Grant Agreement as
described herein.
NOW, THEREFORE• BE IT RESOLVED BY THE COUNCIL FOR THE CITY OF
FORT COLLINS, that the City Manager is hereby authorized to enter into the Grant Agreement
with the Poudre Valley Health Systems Foundation obligating the City to use $71,720 in sub-
grant proceeds for the development of culturally congruent exercise programming to eliminate
racial and ethnic disparities among Latino/Hispanic community members regarding access to
healthy lifestyle counseling and programs through the Northside Aztlan Community Center, in
substantially the form of agreement attached hereto as Exhibit "A" and is on file in the office of
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the City Clerk , and that the terms of the Grant Agreement are approved together with such other
terms and conditions as the City Manager, in consultation with the City Attorney, determines to
be necessary and appropriate to protect the interests of the City.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this
19th day of August, A.D. 2014.
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Memorandum of Understanding
This Memorandum of Understanding("MOU") is effective as of July 1, 2014 ("Effective Date") by and
between Poudre Valley Health System Foundation(d/b/a PVH& MCR Foundation)as the fiscal administrator
and The City of Fort Collins Recreation Department.
CanDo is a program coordinated by the University of Colorado Health's Community Health Improvement
Department. PVHS is the fiscal agent who administers all grants for CanDo. CanDo has received a grant from
the Colorado Department of Health and Environment's(CDPHE)Office of Health Equities to fund the Vida
Sana project for a twelve month contract beginning July 1,2014 and concluding June 30, 2015. This MOU sets
out the terms and conditions of how the grant money will be used by The City of Fort Collins Recreation
Department. See Appendix A for detailed budget information and Appendix B for detailed grant implementation
responsibilities.
The City of Fort Collins Recreation Department and PVHSF agree to the following:
Grant Request and Distribution of Funds:
I. PVHSF, through CanDo, has been awarded a grant from CDPHE for culturally congruent exercise
programming through Northside Azdan Community Center as part of the Vida Sana Grant.
2. PVHSF,through CanDo, agrees to disburse the amount approved by CDPHE in monthly reimbursable
payments.
a) Based on the proposed budget of June 2014, the anticipated disbursement of funds from PVHSF
to the City of Fort Collins Recreation Department will be made as follows:
$37,100 for salaries to support program coordinator, 2 program staff,and exercise
coaches.
$27,000 for supplies, operating costs and free passes for admission to NACC by
participants.
Indirect rate is based on what is expended; amount is budgeted as $7,620 but not
guaranteed to be paid as exact equivalent.
b) PVHSF has informed subcontractor and CDPHE of anticipated budget revisions when PVHSF
receives a federally negotiated indirect rate in 2014. Adjustments to program and
administrative costs will be made.
c) The City of Fort Collins Recreation Department will submit invoices for the month's prior
expenditures to the UCH Healthy Equity Coordinator by the 15th of each month.The Health
Equity Coordinator will review all invoices and submit them to the PVH &MCR Foundation
accounting staff for payment.
d) CDPHE subcontractors must be able to show the cost basis of indirect rate,either through a
federally approved rate or methodology for calculating cost basis of indirect rate.
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e) If subcontractor mentions Vida Sana programming in written materials,website etc.,they must
reference that it is a component of Vida Sana/CanDo/University of Colorado Health and
reference the funding source: Colorado Department of Public Health and Environment,Office
of Health Equity.
f) All books and records related to the grant must be maintained by the subcontractors for a period
of three years after the date of final payment, unless a shorter period is otherwise authorized in
writing.
Responsibilities of The City of Fort Collins Recreation Department:
The City of Fort Collin Recreation Department,through the Northside Aztlan Community Center(NACC),will
provide access to culturally relevant physical activity component to this project.They will work with
Community members served by the promotoras(and others)to expand existing programs and create new
opportunities based on participant feedback. NACC will track members' participation, progress and outcomes of
the increased access to physical activity opportunities. Moreover,NACC, as a trusted and reputable'location for
members of the target population, will serve as a site for additional program/classes generated by promotoras
and their neighborhoods and will lead efforts to add in-neighborhood programs for year three of
this proposal.NACC staff will also assist with connecting Vida Sana participants to other facets of community
efforts currently underway to address health equity such as the ACHIEVE project, Bike and Pedestrian
Education Coalition,etc.
Position Responsibilities:
1) 0.5FTE Bilingual Program Coordinator will be responsible for coordinating NACC's involvement in
this project including, but not limited to,
a. Meeting regularly with UCH's Health Equity Coordinator to collaborate about the
implementation of the Vida Sana project
b. Attending monthly Vida Sana coalition meetings and engaging members in the project
c. Meeting with promotoras, families,and current class participants to assess desires for new
programs and develop and implement them
d. Develop and maintain a tracking tool to measure all required elements of physical activity
among participants outlined in this project.
e. Overseeing the program staff and exercise coaches and meeting regularly to ensure the program
is being implemented comprehensively
f. Successfully market new and existing exercise programs offered at NACC through the Vida
Sana program
g. Develop an implementation and evaluation plan for the distribution of the 26,000 free passes
h. Assist with reporting requirements and evaluation of program
i. Ensure invoices/accounts payables are submitted by the deadline noted above to PVH & MCR
Foundation accounting staff for payment
2) Program staff(combined total of 14 hours/week)will:
a. Work with program coordinator to facilitate new and existing programs at NACC for youth and
adults
b. Assist with tracking participants' attendance, progress,etc.
c. Meet with promotoras and program coordinator to troubleshoot and develop new program
concepts based on participant feedback
d. Provide necessary information to program coordinator for reports, evaluation, etc.
3) Exercise coaches will:
2
a. Provide bilingual exercise consulting to clients referred through medical providers, promotoras
or other partner agencies. Exercise consulting must be based on American College of Sports
Medicine guidelines.
b. Implement a tracking tool to monitor clients' progress in attaining physical activity goals
4) Group Fitness/Futsal instructor will:
a. Work with program coordinator to facilitate programs at NACC involving growth of group
weight training and group activities such as futsal
b. Provide bilingual exercise consulting to clients referred through medical providers,promotoras
or other partner agencies. Exercise consulting must be based on American College of Sports
Medicine guidelines.
c. Implement a tracking tool to monitor clients' progress in attaining physical activity goals
Termination:
1. In the event that due to factors outside the coordinating agency or PVI-I& MCR Foundation's control,
funding is not available from CDPHE under which CanDo and PVHSF are funding the subcontracted
amount,this MOU will terminate immediately.
2. In the event that the City of Fort Collins Recreation Department materially breaches this MOU, then this
MOU will immediately terminate.
IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of the day and year written on page one
hereof.
n. CITY OF FORT COLLINS
By: By:
Name: Grace Taylor Name:
Title: Senior Director
Physician Relations& Community Outreach Title:
University of Colorado Health
Date: Date:
PVH &MCR FOUNDATION
By: /�vY
Name: Erica Siemers
Title: Senior Director
Date:
6
Appendix A
Proposed 2014-15 Budget
.Expense�gCatego_n- t EDPHE : �CDPHE_'a Dgtads Totals
� undtng i ,r fndmg ,
JirbVi&&'tb. #kept;,Mth
City of Fort, PVH01
� , , ��a Co1Ln3 �� Ch•G '1 . . h " .• � '
�De artment -
0.5 FTE Bilingual $20,800 Office space
Program Coordinator at provided by
NACC (20 hours/week at City of Ft
$20/hour for 52 weeks Collins Rec.
Department
Total.• : .
M .
Two bilingual program $1,280
staff to facilitate physical
activity programs at
NACC (combined total
of 14 hours/week at
$10/hour for 52 weeks)
Total. $7,280
Group Fitness/Futsal
Instructor Work with
program coordinator to
facilitate programs at $5,020
NACC involving growth
of group weight training
and group activities such
as futsal. (251 total hours
at$20 per hour)
Total: $5,020
200 visits with bilingual $000 To increase
exercise coaches(100 participation in
people at 2 visits/person) personal
at$20/visit physical fitness
improvements
Total: $4,000
Client services and $1.000 To market and
supplies promote new
PA programs
to community
members
, ,otal T$1000
„Program $38,100 f�
t E eases -
4
[Indirect'oneralinadcosts ,+_ r 5 . Total indirect '$7,620'- �zd
�, ; _ Nam' Subtotal $45,720
26,000 admission passes $26,000 To increase
for new clients to NACC participation in
culturally
relevant
physical
activity
programs by
new
participants
Total: $26,000
- N _ -
1 .
x Subcontracted. r
7' t
= Amount,. •: $71,720'
Appendix B
obled ete 1
Goel Name Implement Physical Activity (PA) programs and increase by 2 the
number pf culturally cgr, g ertt n tr 'on programs provided in N.
Fort Col ins for Hispanie/Latinos, youth and ad mill Ks by June ,
20�15, at Nopthside Aztlan Community Center(NACC).
Activities 1) Utilize promotora surveys to address gaps in nutrition education
and awareness.
2) Market programs among promotoras, coalition members, service
providers, schools, etc. with culturally relevant and responsive
materials and methods.
3) Maintain and build a network of culturally competent health
practitioners and providers that participate in a referral and warm
hand off system to address cancer, cardiovascular disease and
diabetes prevention in Hispanic/Latinos.
4) Refer participants to nutrition programs and classes, including
hands on nutrition as provided by SNAP-Ed and the Colorado
State University Kendall Nutrition Center in N. Fort Collins.
5) Quarterly hands-on cooking classes for families. Class will focus
on affordable, healthy culturally relative meals and follow up with
satisfaction survey
6) Administer pre/post assessment tool to monitor change in PA
levels among participants.
7) Quarterly weight training classes for women. Class will provide
self-guided fitness.
Goal name Incre se number of'Hisp nic/L tang commwmity,mernbersraccessi g
physical activity programming facilitated by NACC
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