HomeMy WebLinkAbout2015-079-08/18/2015-ADOPTING AMENDMENTS TO THE FINANCIAL MANAGEMENT POLICIES CONCERNING THE CITY'S ECONOMIC HEALTH FINAN RESOLUTION 2015-079
OF THE COUNCIL OF THE CITY OF FORT COLLINS
ADOPTING AMENDMENTS TO THE FINANCIAL MANAGEMENT POLICIES
CONCERNING THE CITY'S ECONOMIC HEALTH FINANCIAL POLICY
WHEREAS, City Council has adopted Financial Management Policies for the City
pursuant to Resolution 1994-174 (the "Financial Policies"); and
WHEREAS, Resolution 1994-174 provides that City Council may adopt amendments to
the Financial Policies, which the Council has done several times over the years; and
WHEREAS, the City's Chief Financial Officer and City Manager have recommended
new amendments to the Financial Policies related to the current section of the Financial Policies
that addresses financial policies related to economic health; and
WHEREAS, the City is committed to--sound and efficient financial planning and
management consistent with the best practices as established by the Government Financial
Officers Association ("GFOA"); and
WHEREAS, the new "Economic Health Financial Policy" is attached hereto and
incorporated by reference as Exhibit "A" (the "Economic Health Policy"); and
WHEREAS, the Council Finance Committee has reviewed the Economic Health Policy
and voted to recommend that the Council approve it; and
WHEREAS, the City Council wishes to amend the Financial Polices, as most recently
updated on May 19, 2015, with the adoption of Resolution 2015-055, by adopting the Economic
Health Policy in pursuit of its objective of sound and efficient financial planning and
management consistent with GFOA's best practices.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
FORT COLLINS, as follows:
Section 1. That the City Council hereby approves and adopts the Economic Health
Policy.
Section 2. That the Economic Health Policy shall be included as a new section to the
Financial Policies, and the Financial Policies, as previously amended and as amended herein,
shall hereafter remain in effect until the same are amended or repealed by subsequent action of
the City Council.
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Passed and adopted at a regular meeting of the Council of the City of Fort Collins this
18th day of August, A.D. 2015.
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EXHIBIT A
Economic Health Policy 9
Issue Date: August18,
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Version: 4
PoRky Issued by: Josh Birks
Objective:
The objective of Economic Health within Fort Collins is a sustainable economy.A sustainable economy
means that residents can find employment and afford to live in the community,, that businesses are able and
encouraged to start,remain,and expand in the community;and thateveryone can expect quality City
services and sustainable, attractive infrastructure. In addition, this Policy provides specific direction on:
• Primary Employer Business Assistance Package Development;
• Industry Cluster Grants;and
Use Tax and Business Personal Property Tax Rebate Process
Applicability:
This policy applies to the City's actions related to Economic Health.
Authorized by:
City Council Resolutions 87-09, 91-15, 99-2.3,2015-XXX
9.1 Policy Statement
Fort Collins promotes a healthy,sustainable economy reflecting community values.
The City plays'a critical role in shaping quality of life, creating a sense of place,and
providing fiscal stability for the community. Defining sense of place requires identifying
the various perspectives across the spectrum of the Fort Collins community. Sustainable
economic health, maintaining the City's role as a regional economic center,continuing
collaboration with Colorado State University and other regional participants,and
supporting cultural amenities are important priorities.A sustainable economy means
that residents can find employment and afford to live in the community; that businesses
are able and encouraged to start, remain and expand in the community; and that
everyone can expect quality City services and sustainable, attractive infrastructure.
Economic Health depends on a safe community.
Rather than "deal-making," the City's approach to Economic Health is one of"place-
making" (a decision-making approach intended to preserve and enhance a vibrant
community by optimizing its economy, environment and social values). The City creates
an atmosphere where businesses that align with community values thrive, and focuses
Financial Policy 9-Economic Health 1
on retaining, expanding, incubating and,lastly, attracting businesses. Economic
development efforts focus on established Targeted Industry Clusters including clean
energy,water innovation,bioscience and technology. In addition,the City supports
those businesses that exemplify the overall character of the community. Creating a
skilled workforce that meets the needs of local employers and creating partnerships
with other economic development organizations are important to the City's efforts.
New opportunities and challenges exist related to adequate technological infrastructure
to support a knowledge-based economy and employment competition. Numerous
prospects are emerging for redevelopment and infill. Priorities include efforts to foster
entrepreneurship, grow and attract primary employers, remain a retirement and
tourism destination,and support and strengthen existing businesses.The relationship
of economic health to environmental stewardship and a well-planned community is
recognized in the decisions made and programs proposed.
A healthy and resilient economy includes:
• Diverse jobs that enable citizens and businesses to thrive.
• A reflection of our unique community in a changing world.
• An innovative and entrepreneurial atmosphere that builds new and creative
industries.
• Strong partnership and collaboration with the private sector, educational
institutions,and other organizations.
• A quality and comprehensive infrastructure that supports business.
• Balancing the built and natural environment.
In order to achieve the above outcomes the City of Fort Collins has adopted numerous
documents, policies,and resolutions:
• 2006- Economic Health Action Plan (Resolution 2006-097);
• 2010-Target Industry Development(Resolution 2010-055);
• 2012 - Economic Health Strategic Plan (Resolution 2012-044); and
• 2013 - Policy for Developing Primary Employer Business Assistance Packages
(Resolution 2013-025).
Financial Policy 9-Economic Health 2
9.2 Role of the City of Fort Collins
The City's primary role in economic health focuses on business retention, expansion,
incubation and attraction, in that order. The City's goal is to support and encourage
economic opportunities which provide primary employment,increased private
investment within the community and improved quality of life for its residents.
Activities include:
• Support workforce development and community amenity initiatives that meet
the needs of Fort Collins employers
• Catalyze industry sectors and clusters to increase economic diversification
• Ensure alignment of resources such as reliable, ultra-high speed internet
services across the community to incubate new businesses and support
entrepreneurs
• Identify barriers to spin-out, new business formation, and conversion of
intellectual property to economic activity and develop new approaches to
address the identified barriers
• Work with business community to ensure an adequate supply of employment
land (office and industrial) to meet the need of new business formation and
expansion
• Ensure the infrastructure provided by the City is high-quality and supports
business
• Preserve the City's sense of place by encouraging strategic public and private
investment
• Help businesses navigate City processes (e.g., development review, licensing,
etc.)
• Aid businesses in leveraging the challenges of climate change and carbon
reduction into economic opportunities
• Develop strong relationships with our counterparts in the region, including
Larimer County
• Convener of economic recovery entities during natural disasters
Support and develop regional sector initiatives
• Identify and market supply chain opportunities for the region
The City engages in these activities in one of three ways, as:
• Leader—City takes on the lead role in implementing specific goals;
• Partner—City partners with other agencies and organizations to implement
specific goals including providing funds to achieve these collective goals;
• Collaborator— City partners with other agencies and organizations to
implement specific goals without providing funds.
Financial Policy 9-Economic Health 3
9.3 Role of the Private Sector
The City of Fort Collins follows the triple helix approach (university, private sector and
government) to economic health. The private sector plays a significant role in the
success of the overall economic health strategy. The private sector mission is to work
with the City and other public organizations to retain and support the basic industries
within the city and county. This effort requires the support of partners such as the
Chamber of Commerce, Metro Denver Economic Development Corporation and other
entities referenced below, as well as local banks, financial institutions, developers and
existing business and industry.
The private sector role is characterized by its ability to work with new and existing
business in a confidential manner. Real estate values, business climate, financing
options and site options are most appropriately discussed by the private sector.
9.4 Role of Outside Entities
The efforts of the City and private sector to enhance the economic prosperity of the
community are directly and indirectly supported by several organizations and entities
including:
Colorado State University
Front Range Community College
Downtown Development Authority
Larimer County
Visit Fort Collins
Poudre R-1 School District
Private Industry Councils
Employment and Training Services
Various Nonprofit Organizations
Though each has an independent focus,their work contributes to the overall quality of life
and prosperity enjoyed within the community. In this way,the network required to
conduct an effective community-driven economic health is provided.
Financial Policy 9-Economic Health 4
9.5 Primary Employer Business Assistance Package Development
The following sections outline the refined process for developing primary employer business
assistance packages.
9.5.1 Applicability
This policy will apply to all requests for direct assistance, as defined in the available assistance
tools section below(e.g.,tax rebates,specialized financing, etc.), from primary employers
looking to remain or expand their operations in the City, as well as, any primary employer
evaluating relocation to the City. For the purpose of this document, a "Primary Employer" or
"Primary job" will be defined as any business or job located within the City that derives a
minimum of 50 percent of its income from the sales of goods or services outside the Fort Collins
Growth Management Area ("GMA").
9.5.2 Organization and Management
The City's Economic Health Office (EHO)will have the responsibility of managing and
developing all business assistance packages subject to this policy. EHO staff will work
collaboratively with other City departments throughout the development process. In addition,
EHO staff will work with the applicable City departments to ensure compliance with all terms
and conditions of the final business assistance package(s) as approved by City Council.
9.5.3 Available Assistance Tools
The City has historically provided a variety of direct assistance to primary employers to
encourage the creation and retention of primary jobs.The following provides a list and brief
description of the type of assistance commonly used by the City:
• Private Activity Bond Financing-A Federal program allowing private corporations to
access tax exempt financing for qualified business development investments,such as
property acquisition, building construction, building renovation,and equipment
procurement.
• Manufacturing Equipment Use Tax Rebate-A rebate of the applicable use tax due for
the purchase of qualified manufacturing equipment by a business.The maximum
allowed rebate will not exceed the City's general fund tax rate,which at time of adoption
of this policy is 2.25 percent.
• Business Personal Property Tax Rebate-A rebate of the applicable personal property
tax due on qualified manufacturing equipment owned by a business. The maximum
allowed rebate will not exceed 50 percent of the City's portion of the personal property
tax rate. In addition, the maximum term of the rebate will not exceed 10 years.
The above list does not constitute a complete list of the tools available. In the spirit of
continuous improvement,the EHO staff will evaluate additional tools for their applicability to
primary employers and job creation and retention. In addition, all new tools will be vetted with
the Economic Advisory Commission (EAC),Council Finance Committee, and City Council before
use in a business assistance package. Emphasis will be placed on tools that maximize public
benefit at minimal cost to the community.
Financial Policy 9-Economic Health 5
9.5.4 Application Requirements
A request for direct assistance,as described above, from the City by a primary employer must
include a complete application.The EHO will develop an application to be approved and
modified from time to time as necessary by the City Manager.At a minimum the application will
address the following:
Company Information
• Project Information
• Capital Investment
• Jobs Categories and Wage Distribution
• Public Benefit
• Natural Resource Stewardship
• Community Well-Being
The EHO will use existing applications, such as the Community Development Block Grant
funding request and Urban Renewal Assistance applications as a model for the initial
application. The intent of the application is to collect the necessary data to perform a holistic
evaluation of the project and assistance request.
9.5.5 Evaluation Criteria
After receipt of a complete application,the EHO office will screen all request using a set of
evaluation criteria designed to provide a holistic evaluation of the proposed project.The
evaluation criteria will be approved and modified from time to time by the City Manager as
proposed by the EHO.The evaluation criteria will address the following key areas with example
criteria:
• Economic Impact- Overall impact(e.g., Gross Revenues, percent of City employment),
employment impact(e.g.,number of jobs, wages, benefits),and capital investment (e.g.,
equipment purchases, facility investment, infrastructure impact).
• Contribution to Quality of Place-Added community value through their
product/service, has a positive history and/or longevity in the community,and/or
meets a community need.
• Alignment with City Objectives-The project aligns with clearly stated City objectives
from the EHSP, City Plan,or other relevant strategy(such as a target industry cluster) or
planning document.
• Natural Resource Stewardship- Impact of electricity and water consumption,.
hazardous waste management,ClimateWise Partner, participation in Utility's Integrated
Design Assistance Program (IDAP) or similar conservation program.
• Community Well-Being- Contribution to a diverse job base, corporate
outreach/volunteerism, impact to community infrastructure, proximity to public
transportation, provision of other benefits (e.g.,childcare).
Financial Policy 9-Economic Health 6
9.5.6 Business Assistance Inputs
All business assistance packages will be performance-based agreements.The program is
designed to support and encourage new business development, business expansion and
relocations that either retain or generate net new primary jobs.The EHO will use a list of
scalable inputs to determine the amount and type of assistance to include in each package:
• Annual average wages - It is the intent of this policy to encourage a diverse base of jobs.
Therefore annual average wage will be one of several inputs in determining the amount
and type of direct assistance for an eligible project.The computed annual average wage
of all jobs included in a project will be considered against the Larimer County annual
average wage. Projects that achieve an annual average wage higher than the Larimer
County annual average will qualify for additional assistance.
• Number of retain or net new jobs-The total number of jobs retained or created by a
project will figure into the ultimate level of assistance received by a project from the
City. Projects with larger number of retained or created jobs with a significant economic
impact will receive additional assistance.
• Health care premium assistance- Projects that provide greater than a SO percent
contribution by the employer to an employee's health care insurance premium will
qualify for additional assistance.
These inputs will be approved and from time to time as necessary modified by the City
Manager.
9.5.7 Economic and Other Analyses
The EHO will use a Triple Bottom Line (TBL) approach to evaluating all applications for
assistance to primary employers.Therefore,the approach will require a holistic set of analyses
that address the economic, environmental,and human aspects of a project.This systematic
approach will avoid evaluating a project in isolation.The following analyses will be included for
every application:
• Economic Impact Analysis-The EHO will use an outside consultant with expertise in
economic impact,analysis for this aspect of the evaluation.The analysis will include both
costs and revenues to the community allowing for a true fiscal impact analysis of the
project.At time of adoption, EHO has contracted with TIP Strategies and Impact
DataSource for these services.All economic impact analyses will evaluate a minimum of
a 10 year period.
• Sustainability Assessment-The EHO will identify and use a tool(s) that address a
holistic analysis of a project including natural resource impacts and community well-
being impacts. Examples of these tools include: Fort Collins Sustainability Assessment
Tool ("SAT") or a tool developed by Portland State University(tbltool.org) for the US
Economic Development Administration.
The results of these analyses will be summarized and presented to City Council for their
consideration of a business assistance package for primary employers.
Financial Policy 9-Economic Health 7
9.5.8 Minimum Company Commitments
Any applicant for direct assistance from the City for the purpose of creating or retaining
primary jobs will commit to the following:
• Pledge to Annual Reporting-All recipients of direct assistance through a business
assistance package will pledge to provide annually all information stipulated in the final
agreement to comply with the performance requirements of that agreement.At a
minimum,this reporting requirement will include: the number of jobs created or
retained,the wage distribution for those jobs, and the capital investment and timing of
investment.
• Separate Use Tax Schedule-This requirement applies only to recipients of a
Manufacturing Use Tax Rebate ("MUTR").The applicant must submit a separate
schedule at the time the use tax submission for eligible equipment that accurately
designates and identifies the eligible equipment for which a rebate will be requested by
the company.
• Timeline for Confidentiality-The applicant will commit to a timeline for releasing
claims of confidentiality regarding the proposed project.At ther latest, confidentiality
will be maintained up to a term of 30 days prior to consideration of a business
assistance package by City Council.These 30 days will provide an opportunity for the
Economic Advisory Commission and the general public to comment on the package
ahead of City Council action.
• Assurance of Existing Workforce Retention-This requirement applies only to retention
and expansion projects.The applicant will commit to all reasonable efforts to maintain
their existing workforce in the City for the duration of the business assistance package.
Individual agreements,will specify the amount of existing employment and the exact
duration.
9.5.9 Compliance Monitoring
The EHO will monitor each project and business assistance package annually for compliance to
the terms of the final agreement approved by City Council. In addition,the EHO will develop a
template checklist,to be customized to each project, to ensure compliance with initial aspects of
the agreement,such as submission of use tax on a separate schedule, construction of facilities
on the proposed timeline, and purchase of equipment on the proposed timeline. Each
agreement will stipulate the terms of compliance that the EHO will monitor.
9.5.10 Annual Reporting
The EHO will provide City Council a written annual report outlining the compliance of each
approved applicant with the terms of their business assistance package. In addition,this annual
report will include an assessment of the economic impact of the active projects.
Financial Policy 9-Economic Health 8
9.6 industry Cluster Grants
The City of Fort Collins aims to support the growth of key industries and sectors.
9.6.1 Grant Objectives
This support will facilitate companies' access to:
1. Peer networks: opportunities to interact with peers. Examples include CEO roundtables,
occupation-specific professional development workshops, and industry-specific,topical
symposia.
2. Suppliers and inputs: better access to supplies or suppliers to reduce costs. Examples
include recruitment of suppliers, purchasing cooperatives, and shared storage facilities.
3. Talent: increased access to qualified workers. Examples include customized training
programs for key occupations, marketing to build Fort Collins brand in industry,
informative relocation-oriented website geared at specific talent segments, collaborative
recruitment.
4. Markets: increased visibility in market segments and improved market penetration.
Examples include export/trade assistance, co-marketing opportunities at trade shows,
trade delegation trips, and general marketing activities that promote a Fort Collins brand
for the industry.
5. Capital: improved access to capital networks- local and beyond. Examples include local
angel investor network, local revolving loan fund, networking opportunities with venture
capitalists, events to raise awareness of Fort Collins entrepreneurs.
6. Industry intelligence: access to data and market research to inform business planning
and strategic decision-making. Examples include shared access to industry databases and
new sources, research assistance,industry conferences.
9.6.2 Eligibility
Eligible applicants must meet the following eligibility requirements. Priority will be given to
proposals that include a collaboration of triple helix partners to leverage resources and
expertise.The City acknowledges the importance of maintaining a well-rounded diverse
portfolio of partners.'
• Applicants must have their operations based in Fort Collins, or be partnered with a Fort
Collins based entity.
• Applicants must be a group of businesses or a non-profit umbrella organization;
applications that benefit a sole entity will be disqualified.
• Applicants must have matching funds that establish a 1:1 public-to-private funding ratio.
Third-party investors may include such entities as another company or'companies,a
venture capital firm, angel investors,and federal,state or local government grants.
'The City does not provide funding for capital expenditures,and reserves the right to not fund overhead expenses.
Financial Policy 9-Economic Health 9
9.6.3 Grant Awards
Funds available for eligible companies vary by fiscal year depending on the outcomes of the
City's budgeting process.The City retains the right to withhold funding regardless of the
number and amount of requests.
Payments
Payments will be disbursed in accordance with the specific terms and conditions of the project
as outlined in the Grant Agreement, either on a quarterly,bi-annual, or annual basis. Payments
may be contingent on project/program progress.
Budget Adjustments & Return of Unused Grant Money
Upon completion or early-termination of a project, any unused grant money shall be returned
to the City of Fort Collins which will be de-obligated and returned to the Economic Health
Cluster Support Fund.
9.6.4 Application Review
Staff Review&Selection Process
• EHO Staff will screen each application for compliance with the rules and statutory
requirements outlined in this document. Only those applications that meet rules and
requirements will move forward for committee review.
• EHO will convene a Selection Committee ("Committee") to review and evaluate eligible
applicants.
• Applicants that move forward will be required to participate in a mandatory interview prior I
to award notification.
• The City reserves the right to award partial funding,which will be discussed at the
interview.
• The City intends for the process to last no more than two months, from application
submission to award disbursement.Committee Members will not discuss deliberations with
applicants mid process; however,the Committee may provide professional feedback before
the application submittal, and after the awards have been announced.
9.6.5 Evaluation Criteria
All applications are competitively evaluated by the Committee with a focus on:
1. Growth in the targeted industries and sectors in terms of employees,wages, sales,talent,
private investment, and establishments.
2. Continued innovation,which may be measured by patents,start-ups funded, business
support,collaborative efforts,and research funded.
3. Greater visibility of Fort Collins and Northern Colorado,through local successes,and
coordinated promotion/marketing.
4. Support of the Cluster Program goals (Section 1),the Economic Health Office Strategic
Plan, and the City of Fort Collins Strategic Plan.
Financial Policy 9-Economic Health 10
9.6.6 Reporting Requirements
Annual Progress Report&Award Responsibilities
Each applicant that successfully receives funding from EHO must submit an annual report
documenting accomplishments, results achieved, community impact,and monetary and other
returns if applicable including jobs created.Applicants may be required to provide
monthly/quarterly updates to EHO staff,as outlined in the Grant Agreement.A report outline
will be available from EHO on September 1,and the report must be electronically submitted
December 1�t, or as specified in the Grant Agreement.Additionally, successful applicants may be
required to participate in an annual EHO conference, EHO/Cluster marketing materials,and
serve as a cluster ambassador.
9.7 Use Tax and Business Personal Property Tax Rebate Process
When Council approves rebates as part of a Business Assistance package as described in Section
9.S.3, the City, in an effort to better manage the inflow and outflow of funds, will use the
following process to manage use tax and business personal property tax rebates awarded
through a Primary Employer Assistance Package:
• The Company receiving the use or personal property tax rebates will provide a separate
schedule of payments to the City, such that staff has a clear understanding of what portion
of the company's remittance are applicable to the business assistance package. Two
submissions from the company may be required - one for the remittance of payments
eligible for rebates and one for the remittance of payment not eligible for rebates.
• As the recipient company remits either use tax or business personal property tax, the City's
finance department will assign these funds within the General Fund in a special account to
record the future liability associated with the rebate.
• A recipient company will make an application to receive a rebate consistent with the terms
of the business assistance package. Upon receipt of this application the Economic Health
Office will review the company's eligibility and verify performance, as required by the
Assistance Package; L M
• After verification of eligibility and performance, EHO will initiate an Appropriation request
to Council using the funds previously assigned to fund rebates as described above. After
the Appropriation has been approved, the finance department will make payment on the
rebate according to the terms of the Assistance Package.
Financial Policy 9-Economic Health 11
Getting Help
Please contact the Economic Health Director with any questions at 970.221.6324.
Related Policies/References
Economic Health Action Plan (Resolution 2006-097); Target Industry Development(Resolution
2010-055);Economic Health Strategic Plan (Resolution 2012-044);Policy for Developing Primary 4
Employer Business Assistance Packages(Resolution 2013-025) and URA Financial Management
Policy 20- Tax Increment Financing (URA Resolution 071,September 30, 2014)
Financial Policy 9-Economic Health 12