HomeMy WebLinkAbout2016-017-02/16/2016-APPROVING AN EXCEPTION FROM COMPETITIVE PROCESS REQUIREMENTS FOR THE PURCHASE FOR THE CONSULTING SER RESOLUTION 2016-017
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING AN EXCEPTION FROM COMPETITIVE PROCESS
REQUIREMENTS FOR THE PURCHASE FOR THE CONSULTING
SERVICES FROM REVOLUTION ADVISORS
WHEREAS, Section 9-16 1(d)(1)(b) of the City Code authorizes the Purchasing Agent to
negotiate the purchase of supplies and services without utilizing a competitive bidding process
where the Purchasing Agent determines that although there is more than one source, the
competitive process cannot be used, or if used will result in a substantially higher cost to the
City, will otherwise injure the City's financial interests or will substantially impede the City's
Administrative functions or the delivery of services to the public; and
WHEREAS, in 2014 the City utilized a competitive bid purchase and contracted with
Revolution Advisors to complete a Compensation and Career Progression Study (the "Study"),-
and
WHEREAS, the Study identified opportunities for improvement to build a high-
performing culture, improve employee engagement, increase clarity and efficiency, and enhance
employee development and career options; and
WHEREAS, in 2015 based on the recommendations of the Study, the City partnered with
'Revolution Advisors to formalize its recruitment and retention strategy using a "Total Rewards"
approach; and
WHEREAS, this strategy helps to identify and clearly communicate the value of the total
employment package at the City as well as the expectations of employees working for the City;
and. ,
WHEREAS, several aspects of the Total Rewards strategies were implemented in 2015,
including Quarterly Performance Alignment, a new Annual Pay Increases Framework, and
Career Architecture which is a structure that implements a method to value jobs; and
WHEREAS, Revolution Advisors has developed a deep knowledge and understanding of
the City's organization, culture and human resources policies and systems; and
WHEREAS, the City seeks to continue to contract with Revolution Advisors to further
implement the Total Rewards Strategy and complete the city-wide implementation of the
Compensation and Career Path strategy, as developed during the Finance Organization
Assessment; and
WHEREAS, leveraging the extensive expertise of Revolution Advisors is in the City's
best interest and will save significant time and cost to the continuing project; and
WHEREAS, the estimated cost for the project for 2016 is $264,122 and such funds are
authorized in the 2016 budget; and
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WHEREAS, the estimated cost for 2017 is $270,000 and for 2018 is $160,000; and
WHEREAS, the funding for 2017 and 2018 will be requested through the Budgeting for
Outcomes Process; and
WHEREAS, the City Purchasing Agent and other City staff recommend the adoption of
this Resolution; and
WHEREAS, the City Code Section 8-161(d)(3) requires prior approval of this purchasing
method by the City Council for all procurements which exceed Two Hundred Thousand Dollars
($200,000).
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2. That the City Council hereby approves the purchase of services from
Revolution Advisors for the years 2016 through 2018, as an exception to the City's competitive
purchasing process requirements, for the reasons set forth herein.
Section 3. That the City Council hereby approves the total payment of$264,122 for
the services for 2016.
Section 4. That the Purchasing Director may use this approval, as authorized in City
Code Section 8-161(d)(4), as the basis for negotiating the additional purchase of services from
Revolution Advisors for up to two additional one year terms extending through December 2018.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this
16th day of February, A.D. 2016.
P FORT.
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Mayor
ATTEST: ootORaop
City Clerk
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