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HomeMy WebLinkAbout2016-006-01/19/2016-APPROVING AN EXCEPTION TO THE COMPETITIVE PURCHASING PROCESS FOR THE PURCHASE OF ANIMAL CONTROL SERV RESOLUTION 2016-006 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING AN EXCEPTION TO THE COMPETITIVE PURCHASING PROCESS FOR THE PURCHASE OF ANIMAL CONTROL SERVICES FROM THE LARIMER COUNTY HUMANE SOCIETY FOR 2016 WHEREAS, Section 8-161(d)(1)(a) of the Code of the City of Fort Collins authorizes the Purchasing Agent to negotiate the purchase of supplies and services without utilizing a competitive bidding process where the Purchasing Agent determines that only one responsible source exists; and WHEREAS, the Purchasing Agent has determined that the Larimer Humane Society is the only responsible source for the animal control services needed within the City, which shall include, without limitation, professional animal control enforcement, public education, operation and maintenance of an animal shelter, transportation of animals, and pick-up and disposal of dead animals ("Animal Control Services"); and WHEREAS, the Purchasing Agent has. submitted the requisite justification for such determination to the City Manager for approval; and WHEREAS, the City Manager has reviewed and approved the justification for these Animal Control Services; and WHEREAS, the cost to purchase these Animal Control Services is $895,393 for the one- year term beginning February 1, 2016,- and WHEREAS, City Code Section 8-161(d)(3) requires approval of this purchasing method by the City Council for items costing more than Two Hundred Thousand Dollars ($200,000) prior to acquisition; and WHEREAS, City Code Section 8-161(d)(4) permits the Council to authorize the Purchasing Agent to negotiate the additional purchase of Animal Control Services from the Larimer Humane Society for up to four additional one-year terms after the initial one-year term. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That the Council hereby approves, as an exception to the City's competitive purchasing process, the purchase of Animal Control Services for a one-year term beginning February 1, 2016, from the Larimer Humane Society to include, without limitation, the provision of all necessary personnel trained in the area of animal control; the provision of uniforms to all animal control enforcement officers; and the provision of humane and modern vehicles for the safe transportation of animals, for a total payment of Eight Hundred Ninety Five 4- Thousand Three Hundred Ninety Three Dollars and Zero Cents ($895,393) in twelve (12) monthly payments of$74,616 for the one-year term beginning February 1, 2016, together with retained impoundment and license fees. Section 3. That the Purchasing Director may use this approval, as authorized in City Code Section 8-161(d)(4), as the basis for negotiating.the additional purchase of Animal Control Services from the Larimer Humane Society for up to four additional one-year terms extending . through January 2021. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 19th day of January, A.D. 2016. `�oF °, s�'�L ayor ATTEST: cOCORApO City Clerk -2-