HomeMy WebLinkAbout2015-003-01/06/2015-AUTHORIZING THE MAYOR TO EXECUTE AN AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT BETWEEN THE CIT RESOLUTION 2015-003
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING THE MAYOR TO EXECUTE AN AMENDED AND RESTATED
INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY AND
THE CITY OF LOVELAND REGARDING THE OPERATION OF THE
FORT COLLINS-LOVELAND AIRPORT
WHEREAS, in 1963, the City of Fort Collins and City of Loveland (jointly, the "Cities")
agreed to the establishment of a regional general aviation facility and become the owners and
operators of the Fort Collins-Loveland Municipal Airport (the "Airport"); and
WHEREAS, the Cities currently operate and maintain the Airport pursuant to that certain
Intergovernmental Agreement for the Joint Operation of the Fort Collins-Loveland Municipal
Airport dated May 16, 2000, as amended by that certain first Amendment to the Administrative
Guidelines (Exhibit A) of the Intergovernmental Agreement Concerning the Joint Operation of
the Fort Collins-Loveland Municipal Airport dated November 10, 2003, and that certain Second
Amendment to the Intergovernmental Agreement for the Joint Operation of the Fort Collins-
Loveland Municipal Airport dated May 15, 2007 (collectively referred to 'as the "Operating
Agreement"); and
WHEREAS, the Cities have approved a strategic plan for the operation of the Airport
which includes protecting the Airport against residential encroachment, creating a sustainable
business model for the Airport, encouraging immediate private investment in the Airport,
revising the Airport governance structure and authority for the governing board, and rebranding
the Airport and more productively engaging the public in Airport operation issues; and
WHEREAS, as a part of the action items of the Strategic Plan, the Council has also
determined that the proposed amended governance structure is in the best interests of the City
and the Airport and that an amended and restated intergovernmental agreement between the
cities of Fort Collins and Loveland should be entered into to reflect the cities' desire to change
the governance structure of the Airport and to delegate certain Airport duties and responsibilities
in order to provide more effective and efficient Airport management and operations; and
WHEREAS, the City Council has further determined that the Airport governance
structure should be in the nature of a "commission" that pursues the development of the Airport
as a regional airport in northern Colorado and that the commission should be named the
"Northern Colorado Regional Airport Commission" in order to reflect the regional nature of the
Airport's character; and
WHEREAS, pursuant to Section 29-1-203 of the Colorado Revised Statutes (and Article
11, Section 16 of the City Charter), the Cities are authorized by law to contract with one another
to provide for the joint exercise of any function, service or facility lawfully authorized to each of
the Cities; and
WHEREAS, the City Council has received a favorable recommendation for the proposed
new governance structure from the Airport Steering Committee.and from Airport staff and has
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determined that the Amended and Restated Intergovernmental Agreement for the Fort Collins-
Loveland Municipal Airport is in the best interests of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
FORT COLLINS that the Amended and Restated Intergovernmental Agreement for the Joint
Operation of the Fort Collins-Loveland Municipal Airport amending the governance structure for
the Airport, attached hereto as Exhibit "A" and incorporated herein by this reference, is
approved, and the Mayor is authorized to execute said Amended and Restated Intergovernmental
Agreement together with such changes to the form of said agreement as the City Manager, in
consultation with the City Attorney, determines to be necessary or appropriate to protect the
interests of the City provided that such changes are materially consistent with the terms and
conditions of this Resolution and the intended purpose of said agreement. The Amended and
Restated Intergovernmental Agreement shall supersede and fully replace the Operating
Agreement.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 6th
day of January, A.D. 2015.
� ¢•FORT Mayor
ATTEST: ;•• ' p
StA :v
City Clerk •'
<o�ADO
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EXHIBIT A
AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT FOR THE
JOINT OPERATION OF THE
FORT COLLINS-LOVELAND MUNICIPAL AIRPORT
THIS AGREEMENT is made and entered into this day of , 2015,
between THE CITY OF LOVELAND, COLORADO, a municipal corporation, and THE CITY
OF FORT COLLINS, COLORADO, a municipal corporation, hereinafter collectively referred to
as "Cities."
WITNESSETH :
WHEREAS, in 1963, the Cities agreed to the establishment of a regional general aviation
facility and became the owners and operators of the Fort Collins-Loveland Municipal Airport
("Airport") more specifically described as follows:
Barnstorm First Addition to the City of Loveland, being a portion of Sections 20,
21, 28, 29 and 33, Township 6 North, Range 68 West of the 6th P.M., County of
Latimer, State of Colorado.
Barnstorm Second Addition to the City of Loveland, being a portion of Section 28
and Section 33, Township 6 North, Range 68 West of the 6th P.M. and a portion
of Section 3 and Section 4, Township 5 North, Range 68 West of the 6th P.M.,
County of Larimer, State of Colorado; and
WHEREAS, the Cities have heretofore entered into agreements addressing the
ownership, operation and maintenance of the Airport dated July 3, 1979; September 1, 1981
(amended by Addendum dated December 19, 1989); January 9, 1991; December 21, 1993; June
18, 1996, and May 16, 2000 (amended by the First Amendment to the Administrative Guidelines
(Exhibit A) of the Intergovernmental Agreement,Concerning the Joint Operation of the Fort
Collins-Loveland Municipal Airport dated November 10, 2003, and the Second Amendment to
the Intergovernmental Agreement for the Joint Operation of the Fort Collins-Loveland Municipal
Airport dated May 15, 2007); and
WHEREAS, the Councils of the Cities have determined that the operation and
maintenance of the Airport should be continued as ajoint venture between the Cities; and
WHEREAS, the Councils of the Cities have further determined that this amendment and
restatement is necessary to reflect their desire to change the governance structure of the Airport
and to delegate certain Airport duties and responsibilities in order to provide more effective and
efficient Airport management and operation; and
WHEREAS, the Councils of the Cities desire that the Airport governance structure be in
the nature of a "commission" that pursues the development of the Fort Collins-Loveland Airport
as a regional airport in Northern Colorado and that the commission should be named the
"Northern Colorado Regional Airport Commission" to reflect the regional nature of the Airport's
character; and
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WHEREAS, pursuant to Section 29-1-203 of the Colorado Revised Statutes (and Article
11, Section 16, of the Fort Collins City Charter), the Cities are authorized by law to contract with
one another to provide for the joint exercise of any function, service or facility lawfully
authorized to each of the Cities if such contracts are approved by the Councils of the Cities; and
WHEREAS, the purpose of this Agreement is to set forth fully the purposes, powers,
rights, obligations and the responsibilities, financial and otherwise, of the contracting Cities.
NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows:
1. Joint Airport Operation. The operation and maintenance of the Airport is a joint
venture between the City of Fort Collins and the City of Loveland, with full management and
policy-making authority vested equally in both Cities. "Policy issues" shall include, but shall not
be limited to, the adoption of the master Airport plan, participation in federal and state grant
agreements, purchases and sales of real property or structures, construction of capital projects,
and approval of the annual contributions to.the Airport budget, all of which shall require the
approval of the City Councils.
2. Facility Management and Commission Appointments.
A. Subject to the Policy Issues reserved to the City Councils set forth in Section 1 or
as otherwise provided herein, Management authority over Airport operation and
commercial, industrial or other operations and activities of any kind located on
the Airport is vested in the Northern Colorado Regional Airport Commission (the
"Commission"). The Commission shall elect a chairperson and vice chairperson
from its members. Said officers shall perform the duties customary for said
offices including: (i) the chairperson shall sign all contracts on behalf of the
Commission, except contracts that may be signed by the Airport Manager as
authorized by the Commission and shall perform such other duties as may be
imposed by the Commission; and (ii) the vice chairperson shall perform all of the
chairperson's duties in the absence of the chairperson.
B. The Commission shall be comprised of seven members as follows: (a) two
members shall be appointed by the Loveland City Council which members shall
be City of Loveland council members or employees; (b) two members shall be
appointed by the Fort Collins City Council which members shall be City of Fort
Collins council members or employees; (c) one Citizen Member (defined below)
shall be appointed by the Loveland City Council; (d) one Citizen Member
(defined below) shall be appointed by the Fort Collins City Council, and (e) one
Joint Citizen Member (defined below) shall be appointed by the City Councils
upon mutual agreement. A "Citizen Member" is defined as an individual residing
within the Growth Management Area ("GMA".) of the City of the appointing City
Council, or owning or leasing real property or operating a business within the
Airport area of influence as defined in the Airport Master Plan; provided that such
member shall not be an employee or city council member of the Cities. The
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"Joint Citizen Member" is defined as an individual residing within the GMA of
the either of the Cities, or owning or leasing real property or operating a business
within the Airport area of influence as defined in the Airport Master Plan;
provided that such member shall not be an employee or city council member of
the Cities. Citizen Members shall serve a term of four years at the pleasure of the
appointing City Council, subject to removal at any time without cause. The Joint
Citizen Member shall serve a term of four years, subject to removal at any time.
without cause upon the mutual agreement of the City Councils. City Council
members and employees of the Cities appointed as members of the Commission
shall have no fixed term, but shall be subject to reappointment or removal at the
pleasure of the appointing City Council. Appointments to fill vacancies by
Citizen Members or the Joint Citizen Member shall be made for the remainder of
the term and shall be filled by the appointing City Council, or, in the case of the
Joint Citizen Member, by the mutual agreement of the City Councils.
3. Bvlaws. The Commission shall adopt By-laws governing the responsibilities and
duties of the Commission consistent with the terms and conditions of this Agreement. The By-
laws and any amendments thereto shall be approved the City Councils before going into effect.
4. Commission Powers and Scope of Authority. The Cities do hereby delegate to
the Commission the following powers and authority subject to any Airport plans or policies
jointly adopted by the City Council, applicable federal and state law, the Cities' charters,
ordinances and regulations, as they exist or as amended, the terms and conditions of Federal
Aviation Administration ("FAA") or other grant agreements, including without limitation any
grant assurances set forth therein, and any other limitations set forth herein:
A. Enter into Airport agreements, including Airport property leases and contracts for
goods and services, provided that such agreements are in a form generally
approved by the Cities;
B. Authorize Airport activities;
C. Adopt or revise Airport rules and regulations, including minimum standards;
D. Develop budgets and propose capital projects;
E. Establish Airport rates, fees and charges on an annual basis;
F. Establish Airport service levels;
G. Develop an Airport operating plan, including security and emergency plans; and
H. Direct the Airport Manager in the provision of Airport services, including the
establishment of goals and objectives for each year and annual evaluations of the
Airport Manager's performance in relation thereto on order to make
recommendation to the Loveland City Manager regarding employment matters
involving the Airport Manager.
5. Provision of Administrative Services. It is agreed that the Cities shall provide
Administrative Services to the Airport Operations.
A. Such services shall include but shall not be limited to personnel, salary and
benefits administration, legal services, accounting, budget preparation assistance,
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engineering, risk management, purchasing and other similar administrative
services;
B. The City providing such services shall be entitled to recover, out of funds
budgeted and appropriated for the Airport, its reasonable expenses incurred. The
administrative charge shall be calculated in the same manner as charges made by
the providing City to its own governmental enterprise funds;
C. The City Managers shall maintain Administrative Guidelines which specify the
duties and responsibilities of each City and any method or methods by which one
City may enter into purchasing, consulting and other contracts pertaining to the
Airport on behalf of both Cities. The Administrative Guidelines shall also
specify, within the limits as set forth in subparagraph B above, the expenses
which each City shall be entitled to recover for specific services provided. The
Administrative Guidelines which have heretofore been developed are attached
hereto as Exhibit "A" and incorporated herein by this reference. Modifications
may be made to said Administrative Guidelines by mutual agreement of the City
Managers in order to effect more efficient administration of the Airport.
6. Airport Manager. Appointment and Duties. The City Manager of the City of
Loveland shall appoint an Airport Manager subject to the regulations and policies of the City of
Loveland, after consultation with the City Manager of the City of Fort Collins and the
Commission. The Airport Manager shall:
A. Subject to the direction of the Commission, manage the operations of the Airport
in a safe and efficient manner and maintain the grounds, structures and equipment
in a clean, orderly, safe and operational condition in conformity with all
applicable federal, state and local laws, rules and regulations and other legal
requirements;
B. Manage such operations in a manner which is compatible with the interests of the
Cities, Commission and users of the Airport;
C. Perform all duties normally associated with sound, safe, innovative, prudent and
efficient Airport management and provide all services as are customary and usual
to such an operation, including, but not limited to, the following:
i. Maintenance and Repair Services. Maintain and repair (structurally and
otherwise) in a good and skillful manner, and enforce the obligations of
any tenant to maintain and repair in such manner:
a. all runways, ramps and taxiways, runway and taxiway lights,
markings and striping, navigation aides not maintained by the
FAA;
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b. vehicles, equipment, machinery and tools used in the operation,
maintenance or repair of the Airport;
C. Airport grounds including, without limitation, perimeter fences,
parking lots, grass cutting and removing or topping trees and
shrubs where and when necessary-, and
d. all Airport buildings and structures, including, without limitation,
plumbing, electrical, sprinkler, heating and air conditioning
systems, apparatus and equipment.
ii. Aviation Support Functions. In a manner consistent with sound Airport
operating and safety practices, perform or cause to be performed:
a. operation of the fuel farm with due regard for the operational
requirements of the suppliers of petroleum products at the'Airport;
b. operation of the ramp area adjacent to the terminal for the benefit
of users thereof;
C. expeditious removal of snow and ice from all runways, taxiways,
ramps, parking lots and access roads;
d. periodic visual checks to locate and remove all foreign objects
from all runways, taxiways, ramps and aircraft parking areas.
Negotiations with Third Parties.
a. In connection with the solicitation of proposals and negotiation of
such leases, concessions and other agreements as may be necessary
or desirable for the proper operation of the Airport in accordance
with federal, state and local laws, rules and regulations and any
grant agreements or related assurances, the Airport Manager shall
prepare specific programs and courses of action and shall, at the
direction of the Commission and on behalf of the Cities,
implement such programs and courses of action in conformity with
the same.
b. Administer and monitor all agreements with Airport
concessionaires, tenants and construction contractors, see full and
complete compliance with the terms and conditions contained in
such agreements, and endeavor to see that such agreements are
carried out. in a manner which is consistent with the proper
operation of the Airport, provide coordination to avoid or minimize
disruption of Airport operations and services and perform or cause
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to be performed all obligations imposed on the Cities pursuant to
such agreements.
C. Subject to direction from the Commission and in conformance
with applicable procurement requirements, procure such aviation
and related services, equipment, materials and supplies as may be
necessary for the proper operation and marketing of the Airport.
D. Prepare the Airport Annual Operating Budget in time to submit .said
budget and plan to the Commission and the City of Loveland for approval
and to submit the annual request for Airport budget contributions through
both Cities' annual budget processes for approval, and concurrently
provide a copy of the Airport Annual Operating Budget to the City of Fort
Collins, for information purposes. The Annual Operating Budget shall
itemize all anticipated revenues and operating expenses and shall support
such items of revenue and expense with records and documents.
E. In conjunction with the Airport Annual Operating Budget, prepare an
Annual Operating Plan which shall include, but not be limited to: a
maintenance and repair schedule; a schedule of proposed Airport fees; a
list of all aviation and aviation-related concessionaires, contractors and
tenants; a schedule of all leases, concessions, contracts and agreements to
be negotiated or renegotiated; recommendations, if any, for revisions of
the Emergency Contingency Plan, Airport Rules and Regulations, Noise
Reduction Plan, Community Information Plan and the Airport Security
Plan; recommendations, if any, for non-capital equipment; a five-year
projection of anticipated revenues and expenses based on a comparison
with the previous fiscal year and prepared with reference to other relevant
data; a schedule of proposed staffing levels of full-time, part-time and
seasonal employees and any factors which may affect Airport operation
and management. Appropriate modification of the Airport Operating Plan
shall be made as required to conform to the Airport Operating Budget as
adopted or amended.
F. Prepare and submit to the Commission and the Cities a written five-year
Capital Improvement Plan for 2015 and each year thereafter as may be
necessary in accordance with Paragraph 10 of this Agreement. Such
Capital Improvement Plan shall include, but not be limited to, an
appropriate construction schedule for each project; a projection of the total
and annual cost of each project; evaluation of the availability of federal,
state or private financing options such as build/own/operate/manage and
turnkey, for each such project on the Airport Master Plan and on Airport
operations, preliminary data to provide order of magnitude cost estimates
for each project; and a statement of all major actions required to
implement each such project.
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7. Airport Funding. Each City acknowledges that ongoing funding for proper
maintenance and capital development of the Airport will be necessary and each City agrees to
review any request for funds from the Commission during its respective Annual Budget process.
A. The Cities agree to continue the practice of sharing equally in the revenues and
expenses arising from Airport operations. If financially feasible, each City shall
appropriate necessary funds for capital items, i.e., to maintain the facility, build
additional facilities, and match any grants for Airport Improvement Program
Projects funded by the FAA.
B. Financial contributions to the Annual Operating Budget and the implementation
of the Capital Improvement Plan shall be shared equally between the Cities,
except that each party reserves the right to invest additional funds in the Airport
as it sees fit.
C. Improvements to the real property as well as any personal property resulting from
such single party investments shall be and remain an asset of the investor.
However, single party investments shall have no effect of the percentages of
ownership in the Airport as presently divided between the Cities.
D. Each City's equal share of the Annual Operating Budget and the Capital
Improvement Plan shall be appropriated by each City and transferred or otherwise
paid into the designated account to be used for Airport funding on an annual basis
by the City providing finance and accounting administrative services for the
enduring budget year.
E. It is understood and agreed that the City providing finance and accounting
administrative services for the Airport may collect, hold, invest and disburse
funds belonging to the other City (whether such funds are revenues from the
Airport or financial contributions made by such other City or other funds
belonging to such other City) only as an agent of such other City, and subject to
the general duties and responsibilities of an agency relationship. Accordingly, the
City providing such services shall, with respect to such funds of the other City, be
under the control of the Financial Officer of such other City and shall make
monthly reports to such Financial Officer, which reports shall contain a detailed
accounting of all such funds collected, held, invested and disbursed by the City
providing such services for the period of time covered by such report.
8. Effective Date. This Agreement shall become effective on the date first listed
above.
9. Effect Upon Prior Agreements. This Agreement shall:
A. extinguish and replace the intergovernmental agreements related to operation and
management of the Airport entitled Joint Operating Agreement for the Fort
Collins-Loveland Municipal Airport dated July 3, 1979; Agreement dated
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September 1, 1981, and its Addendum to Agreement dated December 19, 1989;
Intergovernmental Agreement for the Joint Operation of the Fort Collins-
Loveland Municipal Airport dated January 9, 1991; Intergovernmental Agreement
for the Joint Operation of the Fort Collins-Loveland Municipal Airport dated
December 21, 1993; Intergovernmental Agreement for the Joint Operation of the
Fort Collins-Loveland Municipal Airport dated June 18, 1996; and
Intergovernmental Agreement for the Joint Operation of the Fort Collins-
Loveland Municipal Airport dated May 16, 2000 (amended by the First
Amendment to the Administrative Guidelines (Exhibit A) of the .
Intergovernmental Agreement Concerning the Joint Operation of the Fort Collins-
Loveland Municipal Airport dated November 10, 2003, and the Second
Amendment to the Intergovernmental Agreement for the Joint Operation of the
Fort Collins-Loveland Municipal Airport dated May 15, 2007); and
B. not abrogate or otherwise nullify the terms and conditions of the
Intergovernmental Agreement dated June 19, 1992, concerning the Airport fire
station, which agreement shall be considered an amendment to the provisions of
this Agreement should the provisions conflict.
10. Term, Modifications, Extensions. This Agreement shall remain in full force and
effect until December 31, 2015, unless earlier terminated by mutual written agreement of the
parties hereto. This Agreement may be modified only by the written agreement of the parties
hereto. This Agreement may be extended (a) by written agreement of the parties or (b)
automatically for successive one year periods by virtue of each City, in its respective annual
budgets, having appropriated funds to support the annual operating budget for the Airport for the
ensuing budget year in accordance with the provisions of Paragraph 7 of this Agreement.
11. Indemnity. To the extent authorized by law, each party shall indemnify, save and
hold harmless the other party, its boards, employees, officers and agents, against any and all
claims, damages, liability and court awards, including costs, expenses and attorney's fees,
incurred as a result of any act or omission by that party or its officers, agents, employees,
subcontractors pursuant to the terms of this Agreement.
12. Ownership of Land and Facilities. Except for single City purchases which shall
become vested in the purchasing City in accordance with the provisions of Paragraph 7,
ownership of the real and personal property, buildings, structures and facilities located on the
Airport shall be divided according to the date of acquisition as follows:
A. Real property, improvements and personal property acquired prior to July 3, 1979,
as described on Exhibits "B" and "C" attached hereto and made a part hereof, or
as established by extrinsic evidence shall be deemed to be vested in both Cities
according to the following proportions:
1. An undivided one-third (1/3) interest to the City of Loveland; and
2. An undivided two-thirds (2/3) interest to the City of Fort Collins.
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B. Real property, improvements and personal property acquired on or after July 3,
1979, as well as any appreciation in value accruing to such properties or the
properties described in Paragraph A above, shall be deemed to be vested in both
Cities according to the following proportions:
1. An undivided one-half(1/2) interest to the City of Loveland; and
2. An undivided one-half(1/2) interest to the City of Fort Collins.
C. In the event either party does not pay its one-half(1/2) share of agreed expenses
in any given year, such City shall relinquish in each such year in which it shall
fail to apply such expenses, all right, title and interest in and to ten percent (10%)
of its total ownership interest in real and personal property at the Airport and shall
convey the same to the other City.
13. Non-multiple year fiscal obligation. Nothing in this Agreement shall be construed
to create a multiple fiscal year direct or indirect financial obligation of or on behalf of any party
to this Agreement.
14. Non-liability of Individuals. No officer, agent or employee of either party hereto
shall be charged personally or held contractually liable by or to the other party under any term or
provision of this Agreement or of any supplement, modification or amendment to this Agreement
because of any breach thereof, or because of his, her or their execution or attempted execution of
the same.
15. Benefits. This Agreement is made for the sole and exclusive benefit of the Cities,
their successors and assigns, and is not made for the benefit of any third party.
16. Relationship of Parties. The parties enter into this Agreement as separate,
independent governmental entities and maintain such status throughout.
17. No Assignment. The parties covenant and agree that they will not assign this
Agreement, any interest or part thereof or any right or privilege pertinent thereto, without written
consent of the other party first having been obtained.
18. Entire Agreement/Ambiguities. This Agreement embodies the entire agreement
of the parties. The parties shall not be bound by or be liable for any statement, representation,
promise, inducement or understanding of any kind or nature not set forth herein. No changes,
amendments or modifications of any of the terms or conditions of this Agreement shall be valid
unless reduced to writing and executed by both parties. In the event of any ambiguity in any of
the terms of this Agreement, it shall not be construed for or against any party hereto on the basis
that such party did or did not author the same.
19. Applicable Law, Severability, Arbitration. The laws of the State of Colorado
shall be applied in the interpretation, execution and enforcement of this Agreement. Any
provision rendered null and void by operation of law shall not invalidate the remainder of this
Agreement to the extent that this Agreement is capable of execution. The parties agree to submit
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any dispute over the interpretation or application of this Agreement to final and binding
arbitration with the Judicial Arbiter Group of Denver, Colorado. The cost of arbitration shall be
borne equally by the parties unless the arbitrator shall find that a claim or defense is frivolous
and without reasonable justification.
[End of page.]
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IN WITNESS HEREOF, this Intergovernmental Agreement has been executed that day
and year first above written.
THE CITY OF LOVELAND, COLORADO
A Municipal Corporation
By:
Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
THE CITY OF FORT COLLINS, COLORADO
A Municipal Corporation
By:
Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
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EXHIBIT "A"
Administrative Guidelines
(Services Provided by the City of Loveland)
All services described below are to be provided by the City of Loveland, except as otherwise
specifically noted.
Legal Services
The City Attorney's office will provide legal services to the Airport.
In the event that it is necessary to use the services of outside counsel, the cost incurred would be
included in charges to the Airport.
Accounting and Purchasing "
Accounting will maintain financial records for the Airport in a separate accounting fund.
Services provided will include monthly reports, accounts payable, payroll processing, processing
and payment of purchase orders, and preparation of work papers for the annual audit.
Performance of the annual audit would be included as an item in City's bid for audit services.
Personnel and Benefits Administration
The Employee Relations Department will maintain employment records, assist in recruiting,
disciplinary action and discharge of employees; assist with classification and compensation of
employees; administer claims and benefits plans; and provide training programs for Airport
employees.
Participation of Airport employees in training programs will be on the same basis as for
employees of the City of Loveland. There is no cost except for those programs for which there is
an additional cost for City employees.
All Airport employees shall be subject to the employee regulations and policies of the City of
Loveland.
Engineering
Engineering will provide consultation on routine pavement management issues, bidding and
administration of pavement maintenance contracts.
Facilities Maintenance
Facilities Maintenance can assist in establishing preventive maintenance schedules for the
terminal and other buildings, and providing consultation on facilities maintenance issues.
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General Administration
Environmental services including storm water discharge permitting and regulatory compliance,
can be provided through civil engineers, environmental resource assistances, industrial
pretreatment coordinators and other professionals, .
Street Sweepin¢
Parking lot and other sweeping is available.
Security
Security services which are outside the scope of the duty of the Loveland Police Department can
be provided by off-duty officers, when available.
Risk and Insurance
The City of Loveland shall 'maintain liability coverage for the Airport. Risk management services
related to this coverage will include claims administration; implementation of incident reporting
to track and monitor problem areas; periodic meetings with the Airport manager to review the
incident reports; and periodic safety inspections of the premises.
The City of Fort Collins shall maintain property coverage. Risk management services related to
this coverage will include assistance with claims administration, periodic meetings with the
airport manager, and other services as requested. There will be no charge for these services.
The Airport Annual Operating Budget provides for insurance deductibles. If the insurance that
has been purchased includes a higher deductible amount, the cities of Loveland and Fort Collins
will share equally in the difference between the budgeted deductible, and the lesser of the amount
of the claims and deductible amount provided for in the insurance policy. Such amount will be
paid from each City's risk pool, and will not be charged to the Airport's Annual Operating
Budget.
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EXHIBIT "B"
Legal Description 1pdf to be attached]
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EXHIBIT "C"
Property/Equipment
r
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