HomeMy WebLinkAbout2012-091-09/18/2012-AMENDING RESOLUTION 2006-124 TO REVISE THE PROCESS FOR CITY COUNCIL EVALUATION OF THE PERFORMANCE OF RESOLUTION 2012-091
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AMENDING RESOLUTION 2006-124 TO REVISE THE PROCESS FOR CITY COUNCIL
EVALUATION OF THE PERFORMANCE OF THE CITY MANAGER,
CITY ATTORNEY AND MUNICIPAL JUDGE
WHEREAS,the City Manager,City Attorney and Municipal Judge are appointed by the City
Council (the "Council") under the provisions of the City Charter; and
WHEREAS,the Municipal Judge is appointed for a two-year term,and the City Manager and
City Attorney serve terms of indefinite duration; and
WHEREAS, the City Council is responsible for supervising the performance of all three of
these employees and fixing their compensation; and
WHEREAS, it is essential that these employees perform their duties with integrity,
professionalism and effectiveness; and
WHEREAS,the City Council meets with these employees semi-annually in executive session
to review their performance; and
WHEREAS,the more formal review of these employees'performance(the"annual review")
takes place in November of each year; and
WHEREAS,the City Council has,through the adoption of Resolutions 2000-123 and 2001-
018, and 2006-124, and developed and approved a process for conducting the annual review; and
WHEREAS, the City Council wishes to make certain revisions to that process pertaining to
the order in which the employees and Councilmembers exchange information related to the annual
review.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that Resolution 2006-124 is hereby amended so that the annual, formal evaluation of the
City Manager, City Attorney and Municipal Judge shall be conducted in accordance with the
following guidelines:
Section 1. The annual, formal evaluation of the City Manager and City Attorney(the
"Employees") shall be conducted as follows:
A. Each year, a form for evaluation of each Employee's performance, based on the
Employee's job duties, shall be prepared by the Human Resources Director in
consultation with the Mayor, Mayor Pro Tern and the Employees. That form shall
be distributed to each Councilmember no less than twenty(20)days prior to the date
of the Employee's annual review.
B. Not later than twenty (20) days prior to the annual review, the Employees shall
provide the Council with their self-evaluations,using the form that has been provided
to Councilmembers,together with such additional information as they may consider
appropriate, and shall also provide their compensation requests for the ensuing year
and any proposed contract revisions.
C. No later than ten (10) days prior to the annual review, all Councilmembers shall
submit completed evaluation forms to the Human Resources Director.
D. Not later than five(5)days prior to the annual review,the Human Resources Director
shall distribute to all Councilmembers and the appropriate Employee: (1) copies of
each completed evaluation form; (2) a composite of all such forms; (3) pertinent
information regarding the total compensation paid to the persons holding comparable
positions of employment in other comparable Colorado Front Range cities; and (4)
any other information that maybe considered pertinent by the Human Resources
Director, the Council or the Employees.
E. Prior to Council's discussion of the proposed compensation and benefits of the
Employees,the Mayor and Mayor Pro Tent shall meet with each Employee to discuss
the Employee's compensation request.
F. Any change in the compensation of the Employees for the ensuing calendar year shall
be approved by the Council by ordinance. That ordinance shall be adopted by the
Council in sufficient time for the change in compensation to take effect as of the first
full pay period of the ensuing year. In the event that the Council and either Employee
agree upon any revisions to the Employee's employment contract for the ensuing
year, a resolution approving such revision(s) shall be adopted upon first or second
reading of the ordinance.
G. All Councilmembers, irrespective of their evaluation of the Employees, are
encouraged to meet individually with the Employees to discuss their performance.
Section 2. The annual, formal evaluation of the Municipal Judge shall be conducted in
accordance with the following guidelines:
A. A form for evaluation of the Municipal Judge's performance shall be prepared by the
Human Resources Director in consultation with the Mayor, Mayor Pro Tern and
Municipal Judge and distributed to each Councilmember no less than twenty (20)
calendar days prior to the Municipal Judge's annual review. The form shall address
the Municipal Judge's judicial duties, administrative duties and Liquor Licensing
Authority duties.
B. On or before October 15 of each year in which the Municipal Judge is requesting
reappointment,Municipal Court prosecutors,defense attorneys who have worked on
Municipal Court cases, and attorneys who have appeared at Liquor Licensing
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Authority meetings shall be provided with copies of an evaluation form and asked to
evaluate the performance of the Municipal Judge. The form shall be prepared by the
Municipal Judge and the Human Resources Director in consultation with the Mayor
and Mayor Pro Tem. The names of all persons submitting completed forms shall be
provided to the Municipal Judge, together with a composite of the ratings and
comments on the completed forms.
C. Not later than twenty(20)days prior to the annual review,the Municipal Judge shall
provide to the City Council a self-evaluation containing such information as he or she
may consider appropriate, together with his or her compensation request for the
ensuing year and any proposed contract revisions.
D. Not later than ten (10) days prior to the annual review of the Municipal Judge, all
completed evaluation forms and supplemental materials referenced in Section A and
B above shall be submitted to the Human Resources Director for distribution to the
Council and the Municipal Judge together with: (1) a composite of the forms
completed by the Councilmembers; (2) pertinent information regarding the total
compensation paid to the municipal judges of other comparable Colorado Front
Range cities; and (3) any other information that may be considered pertinent by the
Human Resources Director, the Council or the Municipal Judge.
E. Throughout each year, "customer comment" forms shall also be made available,
through means recommended by the Municipal Judge,to defendants,prosecution and
defense witnesses,attorneys and other participants in the Municipal Court and liquor
licensing processes. The forms for this purpose shall be prepared by the Municipal
Judge in consultation with the Human Resources Director, Mayor and Mayor Pro
Tem. All persons completing such forms shall be asked to sign their names if they
wish to have their comments forwarded to the City Council for its use in reviewing
the performance of the Municipal Judge. They shall also be told that the Human
Resources Director and the members of the City Council will be provided with
copies of their signed, completed forms, and that the Municipal Judge will receive
a composite of all completed forms, together with the names of those persons
submitting the forms. A copy of each signed, completed form shall be provided to
the City Council on a quarterly basis. At the same time, the Municipal Judge shall
receive a composite of the ratings and comments contained in such forms, together
with the names of the persons submitting the forms.
F. Prior to Council's discussion of the proposed compensation and benefits of the
Employees, the Mayor and Mayor Pro Tem shall meet with the Municipal Judge to
discuss the Judge's compensation request.
G. Any change in the compensation of the Municipal Judge for the ensuing calendar
year shall be approved by the Council by ordinance. That ordinance shall be adopted
by the Council in sufficient time for the change in compensation to take effect as of
the first full pay period of the ensuing year. In the event that the Council and the
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Municipal Judge agree upon any revisions to the Municipal Judge's employment
contract for the ensuing year,a resolution approving such revision(s)shall be adopted
upon first or second reading of the ordinance.
H. All Councilmembers, irrespective of their evaluation of the Municipal Judge, are
encouraged to meet individually with the Municipal Judge to discuss the Municipal
Judge's performance.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 18th
day of September A.D. 2012.
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