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HomeMy WebLinkAbout2011-085-09/20/2011-APPROVING AN EXEMPTION TO THE USE OF A COMPETITIVE PROCESS FOR A CONTRACT WITH TIBURON, INC. FOR SYS RESOLUTION 2011-085 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING AN EXEMPTION TO THE USE OF A COMPETITIVE PROCESS FOR A CONTRACT WITH TIBURON, INC. FOR SYSTEM UPGRADES TO THE COMPUTER AIDED DISPATCH, RECORDS MANAGEMENT AND JAIL MANAGEMENT SYSTEM WHEREAS, in 2002, the City completed a competitive process and selected Tiburon, Inc. as the vendor to provide a computer aided dispatch, records management and jail management system (the "System"); and WHEREAS, the current version of the System is outdated and Fort Collins Police Services has identified certain software and hardware upgrades that will enhance the functionality of the System (the "System Upgrades"); and WHEREAS, although there are other vendors that provide similar systems,it would not be cost effective to use a different vendor to effectuate the needed upgrades because in order to do so the entire system would need to be replaced at significant additional cost; and WHEREAS, in 2003, the City and Larimer County entered into an intergovernmental agreement for the joint implementation of the System (the "System IGA"); and WHEREAS,in 2011,the City and the County amended the System IGA and the amendment provides that the City and the County may determine the appropriate cost sharing for System upgrades and enhancements on a case by case basis; it is expected that the City and the County will share the costs of the System Upgrades on an equal basis; and WHEREAS, Article IV, Section 8-161(d)(I)b. of the City Code authorizes the Purchasing Agent to contract for material or services where, although there exists more than one responsible source, a competitive process cannot reasonably be used or, if used, will result in a substantially higher cost to the City,will otherwise injure the City's financial interests or will substantially impede the City's administrative functions or the delivery of services to the public; and WHEREAS, Article IV, Section 8-161(d)(l)c. of the City Code authorizes the Purchasing Agent to contract for material without competition if, a particular material or service is required to maintain interchangeability or compatibility as a part of an existing integrated system; and WHEREAS,the Purchasing Agent has determined that although there exists more than one responsible source, a competitive process cannot reasonably be used or, if used, will result in a substantially higher cost to the City, will otherwise injure the City's financial interests or will substantially impede the City's administrative functions or the delivery of services to the public;and WHEREAS, the Purchasing Agent has submitted the requisite justification for this determination to the City Manager for approval; and WHEREAS, the City Manager has reviewed and approved the justification for this procurement; and WHEREAS, the cost of the upgrades to the System is estimated to be $1,600,000; and WHEREAS, Section 8-161(d)(3) of the City Code requires the City Manager to submit all procurements over $200,000 to the City Council in an open meeting for final approval. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the Purchasing Agent or City Manager is hereby authorized to contract with Tiburon, Inc. for the purchase of software and hardware upgrades to the System. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 20th day of September A.D. 2011. May OF fOF?1- ATTEST: °' Chief Deputy City Clerk cdL ORkgO