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HomeMy WebLinkAbout1982-079-06/15/1982-APPROVING THE BYLAWS OF THE FORT COLLINS COMMISSION ON DISABILITY { RESOLUTION 82-79 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING THE BYLAWS OF THE FORT COLLINS COMMISSION ON DISABILITY WHEREAS, on November 3, 1981 , the Council of the City of Fort Collins adopted Ordinance No 166 thereby creating a Commission on Disability, and WHEREAS, pursuant to the Boards and Commissions Policy Manual , the Commission on Disability has formulated bylaws, and WHEREAS, the Commission on Disability is now seeking Council approval of said bylaws NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the bylaws prepared and promulgated by the Commission on Disability be, and the same hereby are, approved Passed and adopted at a regular meeting of the Council of the City of Fort Collins held this 15th day of June, 1982 Mayor ATTEST City Clerk CITY OF FORT COLLINS COMMISSION ON DISABILITY BY-LAWS A N AME The name of this organization is "Commission on Disability" as estab- lished through City Ordinance #166 on November 3 , 1981 B PUPPOSE This Commission will advise the City Council and the employees and residents of the City of Fort Coo 1 i ns on issues concerning the handi- capped The Commission will formulate, recommend and support such programs as it deems important to assure voluntary compliance with Section 504 of the Rehabilitation Act of 1973 and other related legis- lation C EXECUTIVE COMMITTEE The Executive Committee shall consist of four (4) persons -- a Chair- person, a Vice-Chairperson, a Secretary, and a member-at-large The Executive Committee will be elected by a majority vote by the Commis- sion members The City liaison person is invited to all executive committee activities and meetings 1 Term of Office a One (1) year, with a maximum service period for any one member of the Executive Committee not to exceed two (2) consecutive full terms ( two (2) years) or three (3) non-consecutive full terms (three (3) years) b Officers shall be elected annually at the July meeting of the Commission Nominations to be made at the preceding June meeting 2 Procedures At the discretion of the Commission membership the Chairperson and Vice-Chairperson HAY revolve terms, each serving six (6) months if desired Additional officers may be elected by the Commission as necessary 3 Chairperson Responsibilities a Preside at regular Commission meetings b Preside at Executive Committee meetings c Develop agenda items in coordination with Executive Committee d Assure that Commission meetings adhere to the agenda e Personally assure that Vice-Chairperson (or Secretary) is prepared to preside at meetings in Chairperson ' s absence f Be available for consultation at request of Commission members and City of Fort Collins employees and residents g Bring all statements proposed by individual members on behalf of the Commission before the entire Commission at a regular meeting h Report to entire Commission all communications she/he has received and/or sent related to his/her position as Chairperson of the Commission i Maintain contact with City liaison person j Oversee development of report(s) to City Council 4 Vice-Chairperson Responsibilities a Preside at regular Commission meetings and Executive Committee meetings in Chairperson' s absence ( b Assist in developing agenda items c Assist with subcommittees and/or task forces d Contact Chairperson in event of Vice-Chairperson' s absence at either regular Commission meeting or Executive Committee meeting — e Assist in writing report(s) to City Council 5 Secretary Responsibilities a Preside at meetings in Chairperson' s and Vice-Chairperson' s absences b Take minutes to all official Commission meetings and Executive Committee meetings c Assist in developing agenda items d Send draft copy of regular Commission meetings minutes to all members of the Commission and the City Council within one (1) week following the meeting e Maintain file copy of all minutes of Commission meetings and other Commission activity f Forward one copy of Approved regular Commission meeting minutes to City Clerk' s Office to become a part of the official City Record g Develop and distribute correspondence/paper work as necessary to the Commission' s activity h Contact Chairperson and substitute minutes-taker in event of Secretary' s absence at either regular Commission meeting or Executive Committee meeting i Maintain a current list of Commission members' names, addres- ses, and phone numbers and distribute this list to members following any change(s) therein i Arrange for meeting minutes to be sent in taped form for those members requesting it k Assist in writing report(s) to City Council 6 Member-At-Large Responsibilities a Assist in developing agenda items b Assist with subcommittees and/or task forces c Contact Chairperson in event of his/her absence at either regular Commission meeting or Executive Committee meeting d Assist in writing report(s) to City Council D EXECUTIVE COMMITTEE MEETINGS Executive Committee meetings are held monthly, approximately two (2) weeks after a Cgmmission meeting, for the Executive Committee and City liaison person (when available) to develop the agenda for the next Commission meeting E MEMBERSHIP There are eleven ( 11) members of this Commission All prospective members must apply to the City of Fort Collins for membership All members are appointed, and subject to removal , by the City Council 1 Term of Membership Four (4) years (staggered terms) , or until a member' s successor is appointed l 2 Membership Responsibilities a Display sensitivity to and awareness of the needs, desires, and aspirations of persons with physical , mental or emotional disabilities b Present relevant items from citizenship at large to Commission for consideration c Submit agenda items to Chairperson (or other Executive Commit- tee member) at least one (1) week or five (5) working days before the scheduled Commission meeting d Consult with Commission whenever making statements or joining activities specifically on behalf of the Commission e Participate as needed in special task forces, subcommittees, etc f Contact a member of the Executive Committee when unable to attend a Commission meeting (This will be considered an excused absence ) g Attendance will be in accordance with Section VI ( General Responsibilities and Specific Differences) of the Boards and Commissions Handbook h White a letter of resignation to Commission when resigning i Contact Care-A-Van at 226-3529 to reserve regular transporta- tion to Commission meetings if this transportation service is required If a member has reserved Care-A-Van for meetings, but is unable to attend a meeting, the member should contact Care-A-Van at least one (1) working day before the meeting to cancel the reservation j Contact the Secretary if taped meeting minutes are desired F COMMISSION MEETINGS 1 Official Meetings a Held once a month, generally the second Monday of the month b Begin at 6 30 pm and end, at the latest, at 8 30 pm c Are held at the Council Information Office, City Hall , 300 Laporte Avenue, which is accessible to persons with mobility impairments d Are attended by enough members to constitute a quorem If there are not enough members present by 6 45 pm to consti- tute a quorum, the members present may cancel the meeting e Provide sign language interpretation for persons with hearing impairments 2 Voting/Quorum a All regular members are full members with voting rights b No "absentee ballots" will be accepted c Six (6) members constitute a quorum (a simple majority) 3 Special Meetings a Called by any Commission member with approval of a member of the Executive Committee b Subcommittee meetings and task force meetings will be called and held as needed by the discretion of their chairpersons c Reported/reviewed at the next official Commission meeting by the Commission member who conducted the special meeting 4 , Notice of Meetings Notice of regular Commission meetings is included with the minutes of the previous month' s meeting 5 Agenda/Program a All items are developed by Chairperson in conjunction with Executive Committee b Items from Commission members must be submitted at least one (1) week or five (5) working days before the scheduled meeting c Agenda will be adhered to d Is read at the start of the Official Commission meeting by the person presiding over the meeting e Allows for an open discussion in each meeting for members to share information r � � 6 Recordkeeping and Dissemination of Information a Is handled by the Secretary with assistance from members and the Employee Development Department of the City of Fort Collins b The Commission will report their activities to City Council , via a written report, at least once a year F SUBCOMMITTEES/TASK FORCES 1 Appointment Subcommittees and/or task forces are appointed by Commission vote or by Chairperson if time does not permit a vote by membership at a scheduled Commission meeting 2 Reporting Each subcommittee or task force reports to the Commission 3 Membership a Members of subcommittees/task forces need not be members of the CCommission b Members of subcommittees/task forces have full voting rights within the subcommittee/task force G BY-LAWS 1 Notice Written (or taped, for those members requesting it) notice of proposed by-laws or changes must be made to each member at least two (2) weeks or fourteen ( 14) days prior to the scheduled vote 2 Approval _ Approval of by-laws must be by two-thirds (eight (8) votes) of the Commission membership 3 Amendments Amendments to by-laws must follow notice and approval procedures in 1 and 2 (above) 4 Review By-laws will be reviewed yearly for possible changes to assure a smoothly functioning Commission