HomeMy WebLinkAbout1982-079-06/15/1982-APPROVING THE BYLAWS OF THE FORT COLLINS COMMISSION ON DISABILITY {
RESOLUTION 82-79
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING THE BYLAWS OF THE FORT COLLINS
COMMISSION ON DISABILITY
WHEREAS, on November 3, 1981 , the Council of the City of Fort Collins
adopted Ordinance No 166 thereby creating a Commission on Disability,
and
WHEREAS, pursuant to the Boards and Commissions Policy Manual , the
Commission on Disability has formulated bylaws, and
WHEREAS, the Commission on Disability is now seeking Council approval
of said bylaws
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the bylaws prepared and promulgated by the Commission on
Disability be, and the same hereby are, approved
Passed and adopted at a regular meeting of the Council of the City
of Fort Collins held this 15th day of June, 1982
Mayor
ATTEST
City Clerk
CITY OF FORT COLLINS
COMMISSION ON DISABILITY
BY-LAWS
A N AME
The name of this organization is "Commission on Disability" as estab-
lished through City Ordinance #166 on November 3 , 1981
B PUPPOSE
This Commission will advise the City Council and the employees and
residents of the City of Fort Coo 1 i ns on issues concerning the handi-
capped The Commission will formulate, recommend and support such
programs as it deems important to assure voluntary compliance with
Section 504 of the Rehabilitation Act of 1973 and other related legis-
lation
C EXECUTIVE COMMITTEE
The Executive Committee shall consist of four (4) persons -- a Chair-
person, a Vice-Chairperson, a Secretary, and a member-at-large The
Executive Committee will be elected by a majority vote by the Commis-
sion members The City liaison person is invited to all executive
committee activities and meetings
1 Term of Office
a One (1) year, with a maximum service period for any one member
of the Executive Committee not to exceed two (2) consecutive
full terms ( two (2) years) or three (3) non-consecutive full
terms (three (3) years)
b Officers shall be elected annually at the July meeting of the
Commission Nominations to be made at the preceding June
meeting
2 Procedures
At the discretion of the Commission membership the Chairperson and
Vice-Chairperson HAY revolve terms, each serving six (6) months if
desired Additional officers may be elected by the Commission as
necessary
3 Chairperson Responsibilities
a Preside at regular Commission meetings
b Preside at Executive Committee meetings
c Develop agenda items in coordination with Executive Committee
d Assure that Commission meetings adhere to the agenda
e Personally assure that Vice-Chairperson (or Secretary) is
prepared to preside at meetings in Chairperson ' s absence
f Be available for consultation at request of Commission members
and City of Fort Collins employees and residents
g Bring all statements proposed by individual members on behalf
of the Commission before the entire Commission at a regular
meeting
h Report to entire Commission all communications she/he has
received and/or sent related to his/her position as Chairperson
of the Commission
i Maintain contact with City liaison person
j Oversee development of report(s) to City Council
4 Vice-Chairperson Responsibilities
a Preside at regular Commission meetings and Executive Committee
meetings in Chairperson' s absence
( b Assist in developing agenda items
c Assist with subcommittees and/or task forces
d Contact Chairperson in event of Vice-Chairperson' s absence at
either regular Commission meeting or Executive Committee
meeting —
e Assist in writing report(s) to City Council
5 Secretary Responsibilities
a Preside at meetings in Chairperson' s and Vice-Chairperson' s
absences
b Take minutes to all official Commission meetings and Executive
Committee meetings
c Assist in developing agenda items
d Send draft copy of regular Commission meetings minutes to all
members of the Commission and the City Council within one (1)
week following the meeting
e Maintain file copy of all minutes of Commission meetings and
other Commission activity
f Forward one copy of Approved regular Commission meeting
minutes to City Clerk' s Office to become a part of the official
City Record
g Develop and distribute correspondence/paper work as necessary
to the Commission' s activity
h Contact Chairperson and substitute minutes-taker in event of
Secretary' s absence at either regular Commission meeting or
Executive Committee meeting
i Maintain a current list of Commission members' names, addres-
ses, and phone numbers and distribute this list to members
following any change(s) therein
i Arrange for meeting minutes to be sent in taped form for those
members requesting it
k Assist in writing report(s) to City Council
6 Member-At-Large Responsibilities
a Assist in developing agenda items
b Assist with subcommittees and/or task forces
c Contact Chairperson in event of his/her absence at either
regular Commission meeting or Executive Committee meeting
d Assist in writing report(s) to City Council
D EXECUTIVE COMMITTEE MEETINGS
Executive Committee meetings are held monthly, approximately two (2)
weeks after a Cgmmission meeting, for the Executive Committee and City
liaison person (when available) to develop the agenda for the next
Commission meeting
E MEMBERSHIP
There are eleven ( 11) members of this Commission All prospective
members must apply to the City of Fort Collins for membership All
members are appointed, and subject to removal , by the City Council
1 Term of Membership
Four (4) years (staggered terms) , or until a member' s successor is
appointed
l
2 Membership Responsibilities
a Display sensitivity to and awareness of the needs, desires, and
aspirations of persons with physical , mental or emotional
disabilities
b Present relevant items from citizenship at large to Commission
for consideration
c Submit agenda items to Chairperson (or other Executive Commit-
tee member) at least one (1) week or five (5) working days
before the scheduled Commission meeting
d Consult with Commission whenever making statements or joining
activities specifically on behalf of the Commission
e Participate as needed in special task forces, subcommittees,
etc
f Contact a member of the Executive Committee when unable
to attend a Commission meeting (This will be considered an
excused absence )
g Attendance will be in accordance with Section VI ( General
Responsibilities and Specific Differences) of the Boards and
Commissions Handbook
h White a letter of resignation to Commission when resigning
i Contact Care-A-Van at 226-3529 to reserve regular transporta-
tion to Commission meetings if this transportation service is
required If a member has reserved Care-A-Van for meetings,
but is unable to attend a meeting, the member should contact
Care-A-Van at least one (1) working day before the meeting to
cancel the reservation
j Contact the Secretary if taped meeting minutes are desired
F COMMISSION MEETINGS
1 Official Meetings
a Held once a month, generally the second Monday of the month
b Begin at 6 30 pm and end, at the latest, at 8 30 pm
c Are held at the Council Information Office, City Hall , 300
Laporte Avenue, which is accessible to persons with mobility
impairments
d Are attended by enough members to constitute a quorem
If there are not enough members present by 6 45 pm to consti-
tute a quorum, the members present may cancel the meeting
e Provide sign language interpretation for persons with hearing
impairments
2 Voting/Quorum
a All regular members are full members with voting rights
b No "absentee ballots" will be accepted
c Six (6) members constitute a quorum (a simple majority)
3 Special Meetings
a Called by any Commission member with approval of a member of
the Executive Committee
b Subcommittee meetings and task force meetings will be called
and held as needed by the discretion of their chairpersons
c Reported/reviewed at the next official Commission meeting by
the Commission member who conducted the special meeting
4 , Notice of Meetings
Notice of regular Commission meetings is included with the minutes
of the previous month' s meeting
5 Agenda/Program
a All items are developed by Chairperson in conjunction with
Executive Committee
b Items from Commission members must be submitted at least one
(1) week or five (5) working days before the scheduled meeting
c Agenda will be adhered to
d Is read at the start of the Official Commission meeting by the
person presiding over the meeting
e Allows for an open discussion in each meeting for members to
share information
r � �
6 Recordkeeping and Dissemination of Information
a Is handled by the Secretary with assistance from members and
the Employee Development Department of the City of Fort Collins
b The Commission will report their activities to City Council ,
via a written report, at least once a year
F SUBCOMMITTEES/TASK FORCES
1 Appointment
Subcommittees and/or task forces are appointed by Commission vote
or by Chairperson if time does not permit a vote by membership at a
scheduled Commission meeting
2 Reporting
Each subcommittee or task force reports to the Commission
3 Membership
a Members of subcommittees/task forces need not be members of the
CCommission
b Members of subcommittees/task forces have full voting rights
within the subcommittee/task force
G BY-LAWS
1 Notice
Written (or taped, for those members requesting it) notice of
proposed by-laws or changes must be made to each member at least
two (2) weeks or fourteen ( 14) days prior to the scheduled vote
2 Approval _
Approval of by-laws must be by two-thirds (eight (8) votes) of the
Commission membership
3 Amendments
Amendments to by-laws must follow notice and approval procedures
in 1 and 2 (above)
4 Review
By-laws will be reviewed yearly for possible changes to assure a
smoothly functioning Commission