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HomeMy WebLinkAbout2008-011-02/05/2008-MAKING AN AMENDMENT TO THE BOARDS AND COMMISSIONS MANUAL RESOLUTION 2008-011 OF THE COUNCIL OF THE CITY OF FORT COLLINS MAKING AN AMENDMENT TO THE BOARDS AND COMMISSIONS MANUAL WHEREAS, the City currently has several boards and commissions appointed by the City Council; and WHEREAS, information pertaining to membership lists, descriptions of each board and commission, meeting schedules, conflict of interest guidelines, appeal procedures, and general information regarding membership limitations,attendance policies and other responsibilities of the City's boards and commissions is contained in a Boards and Commissions Manual(the"Manual"), maintained by the City Clerk, which Manual was last adopted by the City Council by Resolution 2001-26; and WHEREAS, Resolution 2001-026 requires that any amendments to the Manual that constitute policy changes shall be made only by the Council by resolution; and WHEREAS, the 2008 Manual includes several non-substantive changes and additions to clarify existing procedures and deadlines; and WHEREAS, Council wishes to amend the"Quorum Requirements"section of the Manual to allow more flexibility with regard to the quorum requirements for non-quasi-judicial portions of board and commission meetings; and WHEREAS, this proposed change is more substantive in nature and requires Council approval. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the"Forum Requirements"section ofthe Boards and Commissions Manual is hereby amended as follows: Quorum Requirements In order for a board or commission to conduct any business or take any formal action, it is necessary that a quorum of the membership be present at the meeting. A quorum consists of the majority of the total number of members specified by the City Code to comprise the board or commission. This quorum requirement does not change even if a position on the board or commission is vacant and the City Council has not appointed a replacement. In the event that a quorum is not present for a meeting,those present can adjourn the meeting to a later date and time. Unless otherwise provided in the board or commission bylaws or City Code,members present at the meetingby speakerphone shall be counted toward establishing a quorum, and may participate and vote in non-quasi-judicial portions of meetings. Attendance by speaker phone for purposes of establishing a quorum or participating and voting in the meeting is not permissible in quasi-judicial portions of meetings. The quorum for a board or commission subcommittee shall be a majority of those appointed to the subcommittee unless the Charter,City Code,or the board or commission establishing the subcommittee specifies otherwise. Passed and adopted at a regular meeting of the Council he City of Fort Collins held this 5th day of February, A.D. 2008. r Mayor ATTEST:�" % N�-�- City Clerk I `l