HomeMy WebLinkAbout2008-011-02/05/2008-MAKING AN AMENDMENT TO THE BOARDS AND COMMISSIONS MANUAL RESOLUTION 2008-011
OF THE COUNCIL OF THE CITY OF FORT COLLINS
MAKING AN AMENDMENT TO THE BOARDS AND COMMISSIONS MANUAL
WHEREAS, the City currently has several boards and commissions appointed by the City
Council; and
WHEREAS, information pertaining to membership lists, descriptions of each board and
commission, meeting schedules, conflict of interest guidelines, appeal procedures, and general
information regarding membership limitations,attendance policies and other responsibilities of the
City's boards and commissions is contained in a Boards and Commissions Manual(the"Manual"),
maintained by the City Clerk, which Manual was last adopted by the City Council by Resolution
2001-26; and
WHEREAS, Resolution 2001-026 requires that any amendments to the Manual that
constitute policy changes shall be made only by the Council by resolution; and
WHEREAS, the 2008 Manual includes several non-substantive changes and additions to
clarify existing procedures and deadlines; and
WHEREAS, Council wishes to amend the"Quorum Requirements"section of the Manual
to allow more flexibility with regard to the quorum requirements for non-quasi-judicial portions of
board and commission meetings; and
WHEREAS, this proposed change is more substantive in nature and requires Council
approval.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the"Forum Requirements"section ofthe Boards and Commissions Manual is hereby
amended as follows:
Quorum Requirements
In order for a board or commission to conduct any business or take any formal action, it is
necessary that a quorum of the membership be present at the meeting. A quorum consists
of the majority of the total number of members specified by the City Code to comprise the
board or commission. This quorum requirement does not change even if a position on the
board or commission is vacant and the City Council has not appointed a replacement. In the
event that a quorum is not present for a meeting,those present can adjourn the meeting to a
later date and time. Unless otherwise provided in the board or commission bylaws or City
Code,members present at the meetingby speakerphone shall be counted toward establishing
a quorum, and may participate and vote in non-quasi-judicial portions of meetings.
Attendance by speaker phone for purposes of establishing a quorum or participating and
voting in the meeting is not permissible in quasi-judicial portions of meetings.
The quorum for a board or commission subcommittee shall be a majority of those appointed
to the subcommittee unless the Charter,City Code,or the board or commission establishing
the subcommittee specifies otherwise.
Passed and adopted at a regular meeting of the Council he City of Fort Collins held this
5th day of February, A.D. 2008.
r
Mayor
ATTEST:�" % N�-�-
City Clerk I `l