HomeMy WebLinkAbout2006-124-12/05/2006-AMENDING RESOLUTIONS 2000-123 AND 2001-018 TO REVISE THE PROCESS FOR CITY COUNCIL EVALUATION OF THE RESOLUTION 2006-124
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AMENDING RESOLUTIONS 2000-123 AND 2001-018
TO REVISE THE PROCESS FOR CITY COUNCIL EVALUATION OF
THE PERFORMANCE OF THE CITY MANAGER,
CITY ATTORNEY AND MUNICIPAL JUDGE
WHEREAS,the City Manager,City Attorney and Municipal Judge are appointed by the City
Council (the"Council") under the provisions of the City Charter; and
WHEREAS,the Municipal Judge is appointed fora two-year term,and the City Manager and
City Attorney serve terms of indefinite duration; and
WHEREAS,the Council is responsible for supervising the performance of all three of these
employees and fixing their compensation; and
WHEREAS, it is essential that these employees perform their duties with integrity,
professionalism and effectiveness; and
WHEREAS,the Council meets with these employees semi-annually in executive session to
review their performance; and
WHEREAS,the more formal review of these employees'performance(the"annual review")
takes place in November of each year; and
WHEREAS,the Council has,through the adoption of Resolutions 2000-123 and 2001-018,
approved a process for evaluating the performance of these three employees; and
WHEREAS, the Council wishes to revise that process to allow for greater flexibility in the
time frames for the exchange of information among the affected parties and to establish a different
process for determining the compensation and benefits of these employees.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that Resolutions 2000-123 and 2001-018 are hereby amended so that the annual,formal
evaluation of the City Manager,CityAttomey and Municipal Judge shall be conducted in accordance
with the following guidelines:
Section 1. The annual, formal evaluation of the City Manager and City Attorney(the
"Employees") shall be conducted as follows:
A. Each year, a form for evaluation of each Employee's performance, based on the
Employee's job duties, shall be prepared by the Human Resources Director in
consultation with the Mayor, Mayor Pro Tern and the Employees. That form shall
be distributed to each Councilmember no less than twenty(20)days prior to the date
of the Employee's annual review. The form shall be completed by each
Councilmember. If any Councilmember believes that he or she is not sufficiently
familiar with the Employee's performance to evaluate a particular aspect of the
Employee's performance,the Councilmember need not complete that portion of the
evaluation form.
B. No later than ten (10) days prior to the annual review, the evaluation forms
completed by the Councilmembers shall be submitted to the Human Resources
Director for distribution to the Council and the Employees, together with: (1) a
composite of all such forms; (2) pertinent information regarding the total
compensation paid to the persons holding comparable positions of employment in
other comparable Colorado Front Range cities; and (3) any other information that
may be considered pertinent by the Council or the Employees.
C. Not later than four(4)days prior to the annual review,the Employees shall provide
the Council with self-evaluations containing such information as they may consider
appropriate, together with their compensation requests for the ensuing year and any
proposed contract revisions.
D. Prior to Council's discussion of the proposed compensation and benefits of the
Employees,the Mayor and Mayor Pro Tern shall meet with each Employee to discuss
the Employee's compensation request.
E. Any change in the compensation of the Employees for the ensuing calendar year shall
be approved by the Council by ordinance. That ordinance shall be adopted by the
Council in sufficient time for the change in compensation to take effect as of the first
full pay period of the ensuing year. In the event that the Council and either Employee
agree upon any revisions to the Employee's employment contract for the ensuing
year, a resolution approving such revision(s) shall be adopted upon first or second
reading of the ordinance.
F. All Councilmembers, irrespective of their evaluation of the Employees, are
encouraged to meet individually with the Employees to discuss their performance.
Section 2. The annual, formal evaluation of the Municipal Judge shall be conducted in
accordance with the following guidelines:
A. A form for evaluation of the Municipal Judge's performance shall be prepared by the
Human Resources Director in consultation with the Mayor, Mayor Pro Tem and
Municipal Judge and distributed to each Councilmember no less than twenty(20)
calendar days prior to the Municipal Judge's annual review. The form shall address
the Municipal Judge's judicial duties, administrative duties and Liquor Licensing
Authority duties. The form shall be completed by each Councilmember. If any
Councilmember believes that he or she is not sufficiently familiar with the Municipal
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Judge's performance to evaluate a particular aspect of the Municipal Judge's
performance, the Councilmember need not fill out an evaluation form.
B. On or before October 15 of each year in which the Municipal Judge is requesting
reappointment,Municipal Court prosecutors,defense attorneys who have worked on
Municipal Court cases, and attorneys who have appeared at Liquor Licensing
Authority meetings shall be provided with copies of an evaluation form and asked to
evaluate the performance of the Municipal Judge. The form shall be prepared by the
Municipal Judge and the Human Resources Director in consultation with the Mayor
and Mayor Pro Tem. The names of all persons submitting completed forms shall be
provided to the Municipal Judge, together with a composite of the ratings and
comments on the completed forms.
C. No later than ten (10) days prior to the annual review of the Municipal Judge, all
completed evaluation forms and supplemental materials referenced in Section A and
B above shall be submitted to the Human Resources Director for distribution to the
Council and the Municipal Judge together with: (1) a composite of the forms
completed by the Councilmembers; (2) pertinent information regarding the total
compensation paid to the municipal judges of other comparable Colorado Front
Range cities; and(3) any other information that may be considered pertinent by the
Council or the Municipal Judge.
D. Throughout each year, "customer comment" forms shall also be made available,
through means recommended bythe Municipal Judge,to defendants,prosecution and
defense witnesses,attorneys and other participants in the Municipal Court and liquor
licensing processes. The forms for this purpose shall be prepared by the Municipal
Judge in consultation with the Human Resources Director, Mayor and Mayor Pro
Tem. All persons completing such forms shall be asked to sign their names if they
wish to have their comments forwarded to the City Council for its use in reviewing
the performance of the Municipal Judge. They shall also be told that the Human
Resources Director and the members of the City Council will be provided with
copies of their signed, completed forms, and that the Municipal Judge will receive
a composite of all completed forms, together with the names of those persons
submitting the forms. A copy of each signed, completed form shall be provided to
the City Council on a quarterly basis. At the same time, the Municipal Judge shall
receive a composite of the ratings and comments contained in such forms, together
with the names of the persons submitting the forms.
E. Not later than four (4) days prior to the annual review, the Municipal Judge shall
provide to the City Council a self-evaluation containing such information as he or she
may consider appropriate, together with his or her compensation request for the
ensuing year and any proposed contract revisions.
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F. Prior to Council's discussion of the proposed compensation and benefits of the
Employees, the Mayor and Mayor Pro Tern shall meet with the Municipal Judge to
discuss the Judge's compensation request.
G. Any change in the compensation of the Municipal Judge for the ensuing calendar
year shall be approved by the Council by ordinance. That ordinance shall be adopted
by the Council in sufficient time for the change in compensation to take effect as of
the first full pay period of the ensuing year. In the event that the Council and the
Municipal Judge agree upon any revisions to the Municipal Judge's employment
contract forthe ensuing year,a resolution approving such revision(s)shall be adopted
upon first or second reading of the ordinance.
H. All Councilmembers, irrespective of their evaluation of the Municipal Judge, are,
encouraged to meet individually with the Municipal Judge to discuss the Municipal
Judge's performance.
Passed and adopted at a regular meeting of the Cit cil held this Sth day of ecember,
A.D. 2006.
i
Mayor
ATTEST:
�Lk IL
City Clerk
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