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HomeMy WebLinkAbout2004-111-09/21/2004-AUTHORIZING AN EXEMPTION TO THE USE OF A COMPETITIVE PROCESS FOR ADDITIONAL PROFESSIONAL SERVICES IN RESOLUTION 2004-111 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING AN EXEMPTION TO THE USE OF A COMPETITIVE PROCESS FOR ADDITIONAL PROFESSIONAL SERVICES IN CONNECTION WITH THE TIMBERLINE, DRAKE TO PROSPECT PROJECT WHEREAS, the City previously conducted a competitive request-for-proposals process, through which Interwest Consulting Group (Interwest) was selected to complete various professional services related to the engineering design of the Timberline Road, Drake to Prospect Project (the "Project"); and WHEREAS, the City entered into a professional services agreement with Interwest for the completion of the engineering/design for the interim improvements of the Project on July 7, 2004, and work is proceeding satisfactorily pursuant to that agreement; and WHEREAS, the original scope of work to be completed by Interwest did not include the completion of the full and complete four lane engineering design (the"Additional Work"); and WHEREAS, the City has determined since contracting with Interwest that concurrent engineering design of the interim and four lane projects would save the City both time and money in advance of the Building on Basics proposed sales tax renewal; and WHEREAS, the Purchasing Agent has determined that the use of Interwest to complete the Additional Work through a change order to the existing contract for services would be an efficient and cost-effective means of accomplishing the same and has submitted the requisite justification to the City Manager for approval; and WHEREAS, the Interim City Manager has reviewed and approved the determination of the Purchasing Agent; and WHEREAS, the cost associated with the Additional Work totals $200,000, which is proposed to be appropriated in Ordinance No. 138, 2004; and WHEREAS, Article IV, Section 8-161(d)(1)j of the Code of the City of Fort Collins authorizes the Purchasing Agent to contract for services without competition if the services are to be provided through a change order to an existing professional services contract; and WHEREAS, Section 8-161(d)(3) requires approval by City Council of exceptions to the competitive purchasing process for items costing more than One Hundred Thousand Dollars ($100,000)prior to acquisition. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the Purchasing Agent is authorized to execute an addendum to the City's existing contract with Interwest to add the Additional Work to the scope of services to be completed thereunder, at an additional contract price of $200,000, contingent upon the final adoption of Ordinance No. 138, 2004, appropriating certain funds therefor. Passed and adopted at a regular meeting of the City Council held this 21st day of September, A.D. 2004. ayor ATTEST: City Clerk