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HomeMy WebLinkAbout2004-106-09/07/2004-APPROVING THE POSITION PROFILE FOR THE CITY MANAGER EXECUTIVE SEARCH PROCESS RESOLUTION 2004-106 APPROVING THE POSITION PROFILE FOR THE CITY MANAGER EXECUTIVE SEARCH PROCESS WHEREAS, on July 6, 2004, the City Council adopted a process to be used in conducting its executive recruitment for the City Manager position; and WHEREAS, a key step in that process is the development of a position profile which will be used in the creation of recruiting materials for candidates; and WHEREAS, the executive search firm met with a wide variety of interested parties on August 18, 19 and 20, 2004 to receive input on the issues to be highlighted in the position profile; and WHEREAS,the executive search firm has drafted the attached position profile for Council's review and approval. NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the position profile attached hereto as Exhibit "A", and incorporated herein by this reference is hereby approved by the Council for use in the recruitment process for the City Manager. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 7th day of September, A.D. 2004. Mayor ATTEST: City Clerk 1 .x. INN {7yk . CITY OF FORT COLLINS, COLORADO City Mana. . ,ver City of Fort Collins Recruitment Profile September 2004 TABLE OF CONTENTS Fort Collins Honors and Awards ABOUT THE CITY OF FORT COLLINS . . . . . . . . I ♦ Ranked 29`h best place for business and career - Forbes Magazine 2003 ABOUT THE GOVERNMENT . . . . . . . . . . . . . . . I ♦ 5t' Best Economy Nationwide - Policom Corp. 1999 ABOUT THE POSITION OF CITY MANAGER . . . 3 Appointment, qualifications . . . . . . . . . . . 3 ♦ ICLEI 5-Star Award for efforts to Powers and Duties . . . . . . . . . . . . . . . . . 3 reduce global warming and pollution Absence of City Manager 3 2002 Removal of City Manager . . . . . . . . . . . . . 3 ♦ Ranked 10`h on "Best Cities to Have it OPPORTUNITIES, ISSUES AND PROBLEMS . . . . 4 All" A& E Network 1999 From the Mayor and City Council Members . 4 ♦ One of Top 10 Places to Retire - Added to the list by Citizen Advisory Group Money Magazine 2000 Members . . . . . . . . . . . . . . . . . . 5 Added to the list by Executive Leadership ♦ 3rd Best Place to Raise a Family - Team Members . . . . . . . . . . . . . . 5 Reader's Digest, 1997 Special Edition Added to the list by Individual Employees . . 5 QUALIFICATIONS . . . . . . . . . . . . . . . . . . . . . . 7 Minimum Requirements . . . . . . . . . . . . . . 7 Areas of Special Expertise . . . . . . . . . . . . 7 Preferred Management and Leadership Experience . . . . . . . . . . . . . . . . . 7 \ Management and Leadership Style . . . . . . . 7 Professional and Personal Characteristics . . . 8 TO APPLY . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 ' ' •1 '`J go �P ~ ' 1 r � . . � -' '•.t City of Fort Collins, Colorado Page 1 ABOUT THE CITY OF FORT COLLINS plenty of opportunities for higher learning and continuing education. Its Poudre School District (PSD) was nationally Fort Collins was founded in 1864 and incorporated as a ranked a " Gold Medal District" back-to-back years by statutory town in 1873 . The present City Charter which Expansion Management magazine. authorized a council-manager form of government was adopted in 1954. - The City has an estimated 2003 population of 130, 566. 1 _ Colorado State University (CSU), with 25, 000 students, is located in the City and is its largest employer. Students and staff at the University are a significant factor in the City' s economy. Larimer County is seated in Fort Collins. i Known as " The Choice City, " Fort Collins is a place where ti people choose to live. It is situated along the eastern base r of the Rocky Mountains, anchored by the northern edge of Colorado' s Front Range and just fifty miles from Denver. The City is seen as a mecca for energetic, motivated people attracted to the diverse career, recreation and education Mountain Ave . Trolley opportunities the region holds. The U. S. Census Bureau has determined that Fort Collins residents are among the nation' s best educated. Residents tend to be youthful and they earn a higher than average median household income. , ; Fort Collins is a progressive city with a warm and welcoming small-town flavor. It has the amenities of a large metropolitan area without the hassles of big-city life. It offers a wide variety of unique shops and restaurants. The City has long valued arts and history. Its performing arts centers draw national names while museums and galleries nurture and celebrate the region' s heritage and artistic endeavors. - m_� Rocky Mountain National Park and the Poudre Canyon, Lincoln Center with its wild and scenic river, help preserve that wide-open feel of the West. Within the City limits are miles of trails ABOUT THE GOVERNMENT for biking and hiking and first-class recreation facilities from swimming pools and skating rinks to parks and open Fort Collins ' City Charter prescribes that the City is spaces. governed by a six-member Council and a Mayor who are elected by the voters. Members of the Council are elected Fort Collins is home to an increasingly diverse community from six districts within the City. The Mayor ' s term is two of businesses in the high-tech, telecommunications, biotech, years; the Council Members serve four-year overlapping publishing and manufacturing realms, among others . terms. The Mayor is limited to three terms. Council Hewlett-Packard Company, LSI Logic, Agilent Members are limited to two terms. The next council Technologies, Eastman Kodak, Woodward, Hach Company, election is scheduled for April 2005 . At that time, the Celestica, Waterpik Technologies and Anheuser-Busch have Mayor and three City Council seats will be decided. facilities within the region. All legislative powers of the City are vested in the City Fort Collins has an average of 300 days of sunshine per Council. The affirmative vote of the majority of the year, low humidity, moderate winters, and a mild year- Council present is required for the enactment of any round climate. The area receives approximately 18 inches of ordinance. rain and 55 inches of snow per year. The average high temperature during the summer months is 85 degrees. In the The Council appoints all boards and commissions, the City winter months, it is 42 degrees . Manager, the City Attorney and the Municipal Court Judge. The City Manager is the chief executive of the City and is Fort Collins has an excellent public school system and responsible for the enforcement of the City' s laws and CITY MANAGER PROFILE Slavin Management Consultants City of Fort Collins, Colorado Page 2 ordinances. The City Manager also administers the for Fiscal Year 2004 is $345 , 725, 004. operation of all the departments and divisions of the City. Basic municipal services provided by the City include parks, Elementary, junior high and high schools in the City are recreation, planning, police protection, public provided by Poudre School District R- 1 . Fort Collins and transportation, library services, water, wastewater, the City of Loveland jointly operate the Fort Collins- electricity, public works (including street maintenance), Loveland Airport. storm drainage and municipal court. The City operates four utilities : water, wastewater, stormwater and electric Gas service is provided primarily by Public Service through the Utilities Service Area. Fire protection is Company of Colorado. Trash collection is provided by provided by the Poudre Fire Authority. There are 1 , 640 private contractors. full-time equivalent employees (FTE ' s). The total budget ORGANIZATIONAL CHART l ilt ul Imll nliiu. SEEN Residents of Fort Collins CITY COUNCIL Mayor District 4 Council/Mayor Pro Tern - District 1 District 5 District 2 District 6 District 3 • • — • • — • • — • • Boards 8s Commissions CITY ATTORNEY'S OFFICE CITY MANAGER'S OFFICE MUNICIPAL COURT C i1v Allornev Interim City Manager Judge Ikputy City Manager . . . . . ...a a a.. .a•a a. Administrative Services Joint Ventures Admit. services Directs' Hudga Poudre Fire Authority (PFA) i lumen Rights Reauurce & Education Firtanm Fort Collins-Loveland Hunan Resources Auport City clerk's Ofiice Power (�ti� Service I' ulht River RPA) \wh,xity (P1iPA) Neighbodrood Reawraa Communication & Technology Services Pat Collins Housing Assistaa City Manager Atratority council Policy CTS Director M yropolitat Pla ing Geographic lNamatim Services Grganvation (MN1)own My.legislative AlFairs Duwray. Came. & Public Involvement Au thority (DDA) Information Tcelvtobgy • • • • • • • • • • • • • • • • • • • • • • • Community Planning Cultural, Library, & Transportation Services Utility Services & Environmental Recreational Services Police Services Services (CFTS) (CLRS) Executive Director General \luaaae• ('hlef UlreRor Director • F.nginLvnng • Customer & Adm. Svcs. • Information Svcs. • Struts • Water Res. & Treatment • Advance Planning • CulturalServices Sices • Investigations • Trallic (4teralions • Water Eng. & Field Svcs.• Building & Zoning ' Library Patrol • TDM/StnartTrips • Electric Ping. & Eng. Svcs. • Current Planting • Parks & Rccrwmon • Trans. Ping. & Parking • Electric Field Services • Natural Resources • Transfort CITY MANAGER PROFILE Slavin Management Consultants City of Fort Collins, Colorado Page 3 ABOUT THE POSITION OF CITY MANAGER Article III of the Fort Collins City Charter establishes the City Manager position and specifies the following : CITY MANAGER Appointment, qualifications The Council shall appoint and fix the compensation of a City Manager, who shall be the chief executive officer and head of the administrative branch of the City government. The City Manager shall be appointed on the basis of his or her executive and administrative qualifications, with special reference to actual experience in and knowledge of accepted practice in respect to the duties of the office. Prior to appointment, the City Manager need not be a resident of the City, but during his or her tenure in office the City Manager shall reside within the City . City Manager ' s Powers and Duties The City Manager shall be responsible to the Council for the proper administration of all affairs of the City and to that end shall have power and be required to : (a) appoint and, when necessary for the good of the service, remove all heads of service areas and employees of the City except as otherwise provided by this Charter; (b) prepare the budget annually and submit it to the Council and be responsible for its administration after adoption; (c) participate in discussions of the Council in an advisory capacity ; (d) prepare and submit to the Council as of the end of the fiscal year a complete report on the finances and administrative activities of the City for the preceding year and make written or oral reports to the Council when required by it as to any particular matter relating to the affairs of the City within his or her supervision; (e) keep the Council advised of the financial condition and the future needs of the City and make recommendations to the Council; (f) enforce the laws and ordinances of the City; (g) perform such other duties as may be prescribed by this Charter or required of the City Manager by the Council not inconsistent with this Charter . Absence of City Manager To perform his or her duties during temporary absence or disability, the City Manager may designate a qualified employee of the City by letter filed with the City Clerk . If the City Manager fails to make such designation, the Council may by resolution appoint a qualified employee of the City to perform the duties of the City Manager until he or she returns or his or her disability ceases . Removal of City Manager The Council shall appoint the City Manager for an indefinite term and may remove a City Manager by majority vote of the Councilmembers. If a City Manager is removed by this method, at least thirty (30) days before such removal takes effect, the Council shall by majority vote of its members adopt a resolution stating the reasons for the removal, which resolution may also provide for interim suspension . Upon such removal or suspension by this method the Council shall cause to be paid to the City Manager any unpaid balance of his or her salary for the current month and the salary for the next calendar month . CITY MANAGER PROFILE Slavin Management Consultants City of Fort Collins, Colorado Page 4 OPPORTUNITIES, ISSUES AND PROBLEMS (Not Prioritized) From the Mayor and City Council Members: ► Development of an economic sustainability program for Fort Collins to include at least the following components : Finances maintenance of a successful business community, V Fort Collins ' unemployment rate environment management, existing land use policies, property rights, public service delivery, future residential is 6 . 3 percent growth, current revenue projections and the development of ✓ The City/State has a combined new revenue sources sales tax rate of 6 . 8 percent ► Fort Collins is a " Star Community" which has earned V The residential property tax rate national leadership recognition in many areas is 7 .96 ► Revenues have been declining and will worsen if a V Moody's assigned Fort Collins a movement to remove sales tax from food is successful (would reduce General Fund by $6 million) Aa2 rating in 2004 ► Community values have a strong environmental focus ✓ The City ' s adopted biennial budget totals $ 438 million for the ► Build a more collaborative Executive Leadership Team year 2004 and $ 450 million for the consisting of members who genuinely view the City as a year 2005 . whole ► Great opportunity to evaluate and make warranted changes to existing municipal services, programs, processes, resources and the organization in face of the need to do more with less ► Establish action plan and process to diversify the City ' s workforce to reflect community demographics ► Ensure that municipal codes are consistently enforced Citywide, including the rental housing codes ► Advancement of the Mason Transportation Corridor project ► Important water supply issues - - immediate possibility of increasing the City ' s water supply through reservoir expansion ► Establish and administer a citywide employee relations policy which: • ensures fair, equitable and consistently administered Budweiser Brewery human resources standards, policies and procedures • establishes a " mutual trust" based foundation to begin the new Police Department employee collective bargaining process • effectively addresses and enhances citywide employee morale • attracts and retains excellent employees at all levels CITY MANAGER PROFILE Slavin Management Consultants City of Fort Collins, Colorado Page 5 • New " Life Style" Center and renovation of existing Foothills Mall retail development • Improve the budget by making it an easily understood policy setting and performance measurement tool for the City Council • Possible loss of the Poudre Valley Hospital to Loveland • Develop a closer relationship between the City and Colorado State University • Establish more cooperative and effective regional relationships in an effort to better address and resolve regional issues such as land use, the environment and transportation Added to the list by Citizen Advisory Group Members: Many of the items provided by the City Council were also mentioned by the Citizen Advisory Group. The following items are in addition. • Devise a strategy to encourage more active community involvement from the City ' s minority communities • Fort Collins is a demanding community which has come to expect excellence in both basic public services and quality of life amenities • The twenty-year growth forecast for Fort Collins anticipates a population of 190, 000. • Need to find a more creative financing mechanism to fund capital needs Added to the list by Executive Leadership Team Members : Many of the items provided by the City Council were also mentioned by the Executive Leadership Team. The following items are in addition. • The next City Manager needs to assist the City Council in establishing a long range " vision" for the City • The organizational culture and executive leadership style needs to be changed to free Service Area Directors to manage by eliminating current " control points" • The State is considering cutting personal income tax • As the City reaches " build out" it is now beginning to look at " in fill" rather than new growth • Uncertain impact of the recent sale of Foothill Mall Added to the list by Individual Employees: Many of the items provided by the City Council were also mentioned by individual employees. The following items are in addition. • The City Manager and Executive Management Team should establish a genuine two-way communication conduit between the City Council and employees at all levels of the organization • The City ' s management culture should be optimistic and include the concept of " leadership by inspiration" CITY MANAGER PROFILE Slavin Management Consultants City of FortCollins, 1 1 1 1 Page pp Y ?t� `ti •i ,tp. . 3 j vt�l r.t � ��. r4•: • a�� • h �' - • -f a ?W y yIMF. � �i 1.: •`� . A'(� I /p � � . ' �j a . II: 01 Fort Collins City Hall CITY MANAGER w • F � �' � ' r • :1�t � ': 'NY 't � �// Ol • � may • ! -_ ♦C/IYIYiL M ti — � � d�_a . w qy Y.� M'•tea PROFILE City of Fort Collins, Colorado Page 7 QUALIFICATIONS ► Experience gained in a community with collective bargaining Minimum Requirements ► Experience gained in a community which provides public Education and experience equivalent to a Bachelor' s degree transit services (Master' s strongly preferred) in Public Administration or related field combined with significant experience as a local Management and Leadership Style government manager or assistant manager in a diverse and complex community comparable to Fort Collins. Experience With the City Council in a community with a major university would be a plus. ► Provides strong, direct, clear, open, honest, unbiased, The successful candidate must clearly possess and apply the forthright, respectful, non-manipulative and candid superior management and leadership knowledge, skill, information to the City Council; is a full participant in ability, commitment and energy needed to achieve the City Council discussions and not reluctant to say what is on Councils goals . his/her mind; not a " yes" person Areas of Special Expertise ► Develops, presents and supports creative ideas and alternatives ► Budget and finance ► Builds a trust-based relationship with the Mayor and ► Outstanding manager and strong leader with keen each Council Member through which all members analytical skills and the ability to effect structural and receive even handed and equal professional support and cultural organizational change as needed through which a direct information exchange between Council Members and staff is encouraged ► Economic sustainability; understands critical community components and value and how to balance ► Assertively assists the Council to work collaboratively them - - particularly important to Fort Collins are and to reach consensus on issues environmental, business and growth interests ► Works for the entire Council and will not become overly ► Strategic thinking and planning influenced by any member or faction of the Council ► Analytical ► Enthusiastically implements City Council policy direction without regard for personal or staff ► Employee relations recommendations or preferences ► Master negotiator ► Understands and adheres to the role distinctions between the City Council, the City Manager and staff Preferred Management and Leadership Experience ► Has a " can do" attitude with a commitment to results ► Experience with a community like Fort Collins with and the ability to achieve them similar demographics, values, goals and issues ► Responds to Council requests in a highly responsive and ► Experience with the council/manager form of timely manner government ► Keeps the Council well informed without miring them in ► Experience gained in a community with a major detail university With the Staff ► Experience gained in a community which provides ► Creates a strong team-oriented bond among the City utilities Council, the City Manager and the Executive Leadership Team which reaches the entire organization and fosters ► Experience resulting in an understanding of Colorado organizational cohesiveness type water laws and issues ► Leadership - creates a results focused and collaborative ► Experience gained in a community with some services, work environment and earns the respect of the workforce such as fire, provided through independent authorities CITY MANAGER PROFILE Slavin Management Consultants City of Fort Collins, Colorado Page s ► While focused on the whole, stays informed and efficiency of the organization current on issues -- effectively delegates responsibility and authority and does not overly control or micro ► Solicits ideas, shares information freely, listens, is manage flexible enough to change his/her mind and is not overly controlling ► Encourages involvement, listens and captures the best talent in the organization; sets high standards and clear ► Visionary and innovative goals and expectations; then allows staff to produce at their highest level A change agent, interested in cooperative solutions ► Provides the best thinking of staff to the City Council Self confident without being an egotist ► Encourages employee development at all levels - is an ► A strategic thinker and planner who understands advocate of staff development community economic sustainability and how to balance competing priorities to achieve it ► Regularity visits employee work areas to directly communicate with employees ► Technically strong, knowledgeable of current " best practices" and able to explain complex issues in ► Is supportive and respectful of quality staff at all levels understandable terms in the organization - - shares credit for organizational successes and accepts responsibility for mistakes Decisive and able to make tough choices With the Community Even tempered, non-confrontational, respectful and ► Builds and maintains effective and productive working diplomatic relationships with Colorado State University, Poudre School District R- 1 , Larimer and Weld Counties, Accepts and thrives on challenges neighboring cities, Poudre Valley Hospital, the state, and the community' s leaders Fiscally responsible and realistic ► Is accessible and visible in the community and, at ► Politically astute but apolitical times, may be called to advocate for City Council policies - - careful not to preempt Council' s policy ► Honest, intelligent, energetic, non biased, forthright and setting role even handed Professional and Personal Characteristics ► Strong public service ethic ► Exceptional communicator and negotiator with strong ► Capable of effectively balancing his/her professional and collaboration, conflict resolution, negotiating and personal lives problem solving skills ► Continually evaluates the organization and makes changes to improve the quality of service and the To apply please send your resume by October 27, 2004 to: Robert E . Slavin , President SLAVIN MANAGEMENT CONSULTANTS 3040 Holcomb Bridge Road , Suite B-1 Norcross, Georgia 30071 Phone: (770) 449-4656 Fax: (770) 416-0848 e-mail slavinpbellsouth .net All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, age or handicap. CITY MANAGER PROFILE Slavin Management Consultants City of Fart Collins