HomeMy WebLinkAbout1994-111-07/19/1994-IGA MULTICULTURAL COMMISSION RESOLUTION 94-111
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AMENDING THE INTERGOVERNMENTAL AGREEMENT PERTAINING TO THE
ESTABLISHMENT OF A MULTICULTURAL COMMISSION
WHEREAS, on April 5, 1994, the Council of the City of Fort Collins adopted
Resolution 94-60 approving the execution of an Intergovernmental Agreement among
the City and various other public and private entities pertaining to the
establishment of a Multicultural Commission ("the Commission") , which Agreement
provided for the composition and essential duties and functions of the
Commission; and
WHEREAS, prior to the execution of said Agreement, the parties thereto
decided that certain changes in the form and substance of the Agreement were
warranted; and
WHEREAS, said changes, as shown on the attached Exhibit "A", include the
expansion of the number of parties to the Agreement to include Larimer County,
Front Range Community College and Poudre Valley Hospital , as well as the four
original sponsoring organizations (the City, Colorado State University, the
Poudre School District R-1 and the Fort Collins Chamber of Commerce) ; and
WHEREAS, the additional changes to the proposed Agreement have to do with
the composition of the Commission and the submission of requests for funding and
in-kind services and periodic reports, and said changes are acceptable to the
City Council and other parties to the Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS
that the City Manager is hereby authorized to execute an Agreement among the
above-mentioned entities establishing the composition, duties and functions of
the Multicultural Commission, which Agreement shall be in substantially the same
form as attached hereto as Exhibit "A" .
Passed and adopted at a regular meeting of the Council of the Cit of Fort
Collins, Colorado, this 19th day of July, A.D. 199 !
mayor
ATTEST:
\"�& _�"I —
City Clerk
Exhibit A
AGREEMENT
THIS AGREEMENT is made and entered into this day of , 1994,
by and among the following parties: THE CITY OF FORT COLLINS, COLORADO ("the
City"); COLORADO STATE BOARD OF AGRICULTURE, acting by and through Colorado
State University("CSU");THE POUDRE SCHOOL DISTRICT R-1 ("the School District"); and
THE FORT COLLINS CHAMBER OF COMMERCE ("the Chamber") (hereinafter sometimes
referred to as "the sponsoring organizations").
WITNESSETH :
WHEREAS, the City, CSU and the School District are authorized under the provisions
of the State Constitution, State statutes and City Charter to enter into agreements with other
governmental and private.entities in order to participate in cooperative or joint activities with
such entities; and
WHEREAS, the Chamber is a Colorado private nonprofit corporation with the capacity
to enter into agreements with other public and private entities; and
WHEREAS, the parties are strongly committed to the eradication of prejudice and
harmful discrimination against any person and to the establishment of a community that fosters,
promotes and enforces an environment of mutual respect for all people, regardless of individual
differences; and
WHEREAS, in order to promote cultural diversity and identify obstacles that inhibit the
Fort Collins community from becoming an ideal multi-cultural community, the parties previously
formed a Cultural Diversity Task Force ("the Task Force"), which was composed of
representatives of each of the parties, together with additional community representatives; and
WHEREAS, during the course of its deliberations, the Task Force developed certain
recommendations regarding mechanisms for maintaining ongoing communication about diversity
issues among the parties and other members of the community; and
WHEREAS, one of the specific recommendations of the Task Force was to establish a
Multi-Cultural Commission to coordinate educational and training resources and to provide the
essential mechanism for promoting a long-term alliance among City government, educational
systems and community organizations; and
WHEREAS, at the direction of the representatives of the parties, a planning committee
was created to develop the framework for such a Multi-Cultural Commission; and
WHEREAS,having reviewed the recommendations of the planning committee, the parties
wish to enter into an agreement establishing the composition, duties and functions of such a
Commission.
NOW, THEREFORE, in consideration of the mutual promises herein contained, the
parties agree as follows:
1. Establishment of Multi-Cultural Commission. The parties hereby establish a
"Multi-Cultural Commission" (hereinafter referred as "the Commission"). The purpose of the
Commission shall be to foster and promote an environment of mutual respect for all people,
regardless of individual differences, and to serve as a catalyst, facilitator, leader and energizing
force to move the Fort Collins community toward the attainment of such an environment through
the duties and functions described below.
2. Duties and Functions.
(a) To carry out its purpose, the duties and functions of the Commission shall include,
without limitation, the following:
(1) advising the community's major public institutions (the City, CSU, the
School District, Larimer County, Front Range Community College and
Poudre Valley Hospital) and the Chamber on matters pertaining to
diversity in the community;
(2) working with public and private organizations to sponsor, produce and/or
promote events and activities that foster a greater awareness and
appreciation of diversity in the community;
(3) promoting and helping to coordinate education and training opportunities
for the community that promote interaction, dialogue about change and
improved relationships among organizations and citizens;
(4) assisting and enabling the sponsoring organizations with implementation
of their cultural diversity plans; on an annual basis, identify issues, trends
(local, national, and international) and concerns and advise these
organizations how their plans might be updated to adjust to the changing
needs of the community with respect to diversity issues;
(5) planning and conducting the semi-annual community summits at which the
commission will report on overall progress achieved in the community on
cultural diversity; and
(6) seeking ways to maximize the use of resources (time, money, and people)
in the pursuit of diversity goals; work with organizations throughout the
community to help minimize duplication of efforts and resources.
(b) In no event shall the Commission have authority or be responsible for hearing,
reviewing or acting upon individual discrimination or harassment complaints, nor shall the
Commission have authority or be responsible for implementation of the individual diversity plans
of the parties.
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3. Composition of the Commission. The Commission shall consist of eleven (11)
voting members, to be selected as follows: two (2) persons shall be appointed by each of the
sponsoring organizations; one (1) member shall be appointed by each of the governing bodies
of Poudre Valley Hospital, Larimer County and Front Range Community College; and five (5)
at-large members of the community shall be appointed by majoriy vote of the representatives
of the sponsoring organizations, which at-large members shall be representative of diverse
cultures and points of view.
4. Fundine and In-kind Services.
(a) For each year of its operation, the Commission will prepare a budget and a request
for those in-kind services that the Commission believes will be necessary to support its
operations for the ensuing fiscal year and specify the funding and services requested from each
of the sponsoring organizations. The Commission will submit the same to each of the
sponsoring organizations on or before April 1 of each year. The budget and request for in-kind
services and the specific funding and services requested from each of the sponsoring
organizations shall be subject to approval by the sponsoring organizations and, if approved, the
sponsoring organizations will provide the specified funding and services, subject to such annual
appropriation as may be required by the laws, ordinances or bylaws of each sponsoring
organization. The various monies appropriated in response to the budget requests of the
Commission shall be used by the Commission solely for operating costs.
(b) In-kind services may be contributed by each sponsoring organization or other entities
participating in or supporting the operations of the Commission under such terms and conditions
as may be acceptable to and approved by the Commission. The Commission shall not borrow
money, nor shall it approve any claims or incur any contractual or other financial obligations
for expenditure unless there is sufficient unencumbered cash available to the Commission under
the approved budgets with which to pay the same.
(c) Prior to its dissolution, the Commission shall return any surplus operating revenues
provided by the sponsoring organizations to such organizations in the same proportion that each
sponsoring organization last contributed to the operation of the Commission. Any personal
property loaned to the Commission by any sponsoring organization or other party shall also be
returned to said party upon dissolution of the Commission or upon withdrawal of said party from
the Commission.
5. Accountability. The Commission shall maintain adequate and correct accounts
of its funds, properties and business transactions, which accounts shall be open for inspection
at any reasonable time by the Commission and members of the public.
6. Reports.
(a) Twice annually, the Commission shall prepare and present to the respective
governing bodies of the sponsoring organizations a comprehensive report of the Commission's
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activities and finances during the preceding year, which report shall include the accomplishments
and action plan of the Commission. The Commission shall also render to the sponsoring
organizations, at reasonable intervals, such additional reports and accounting as the sponsoring
organizations may from time to time request.
(b) The sponsoring organizations will each annually report to the Commission on the
development of their individual cultural diversity plans, which report shall include progress made
on recommendations theretofore received from the Cultural Diversity Task Force.
7. Meetings. The meetings of the Commission shall be open to the public according
to the provisions of the Colorado Revised Statutes, as applied to the boards and commissions of
local governments. Meetings of the Commission shall be conducted according to such operating
policies and procedures as may be adopted by the Commission, which policies and procedures
shall include a process for the selection of officers.
8. Inspection of Records. Minutes, resource materials and other documents
pertaining to the operations of the Commission shall be maintained by the City and shall be
available for inspection according to the provisions of the Colorado Open Records Act.
9. Term of the Agreement. The Commission shall be established for an initial period
of two (2)years, which shall also serve as the initial term of this Agreement. At the end of such
initial two (2) year period, the sponsoring organizations, in consultation with the Commission,
shall review and determine whether or not to continue the existence of the Commission and
extend the term of this Agreement. During the initial term of this Agreement, and any renewal
term thereof, the Commission may be dissolved at any time by majority vote of the Commission,
in which event this Agreement shall terminate; provided, however, that the Commission shall
continue in existence to the extent necessary to make an effective disposition of the property,
equipment and monies held by the Commission pursuant to this Agreement. Nothing herein
shall be construed as precluding any party from withdrawing from the Commission at any time.
10. Amendment. This Agreement may be amended by the parties from time to time
upon agreement of all the parties, but any amendment shall be in writing and executed by all the
parties hereto.
IN WITNESS WHEREOF, the parties or authorized representatives hereto have caused
to affix their respective signatures as of the day and year here and above set forth.
THE CITY OF FORT COLLINS, COLORADO,
A Municipal Corporation
By:
Mayor
ATTEST:
City Clerk
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APPROVED AS TO FORM:
City Attorney
COLORADO STATEBOARD OF AGRICULTURE,
acting by and through Colorado State University
By:
Dr. Albert C. Yates, President
Colorado State University
ATTEST:
Title:
POUDRE SCHOOL DISTRICT R-1
By:
President
ATTEST:
Secretary
FORT COLLINS CHAMBER OF COMMERCE
By:
Title:
ATTEST:
Secretary
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