HomeMy WebLinkAbout1996-117-10/01/1996-PURCHASE WIRTGEN 500 ROTOMILL RESOLUTION 96-117
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING THE PURCHASE OF A WIRTGEN 500
ROTOMILL FROM WIRTGEN AMERICA AS AN EXCEPTION
TO THE COMPETITIVE PURCHASING PROCESS
WHEREAS, the City Streets Department has a need for a small asphalt milling machine
capable of turning tightly enough to grind the area around a manhole cover in one pass, and
equipped with a built-in operator's platform and a conveyor for loading spoil directly into a truck;
and
WHEREAS,based on recent review of available milling machines,the Purchasing Agent has
determined that Wirtgen America makes the only small milling machine suitable for the City's
needs; and
WHEREAS, as a result of that determination, the Purchasing Agent has entered into a lease-
purchase agreement with Wirtgen America to lease-purchase the Wirtgen 500 Rotomill machine;
and
WHEREAS, the lease-purchase agreement is contingent upon the appropriation of sufficient
funds and approval of the lease-purchase by the City Council; and
WHEREAS, sufficient funds for the lease-purchase payments for the Wirtgen 500 are
included in the proposed 1997 budget for Streets; and
WHEREAS, Section 8-160 (d) (1) b. of the Code of the City of Fort Collins authorizes the
Purchasing Agent to negotiate the purchase of supplies and service without utilizing a competitive
process where the Purchasing Agent determines that although a particular material or service is
available from more than one (1) responsible source, a competitive process cannot reasonably be
used, or, if used, will result in a substantially higher cost to the city, will otherwise injure the city's
financial interests or will substantially impede the city's administrative functions or the delivery of
services to the public; and
WHEREAS, the Purchasing Agent has determined that due to these numerous advantages
offered by the Wirtgen 500, and the lack of suitable alternative equipment meeting the City's
requirements, the Purchasing Agent has determined that a competitive process cannot reasonably be
used and, if used, would result in a substantially higher cost to the city and may result in the
impairment of the city's delivery of services to the public, and the Purchasing Agent has submitted
the requisite justification for this determination to the City Manager for approval; and
WHEREAS, the City Manager has reviewed and approved the justification for this
acquisition; and
WHEREAS, Section 8-160 (d) (3) requires approval of this purchasing method by the City
Council for items costing more than Fifty Thousand Dollars ($50,000) prior to acquisition.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FORT COLLINS that the Purchasing Agent is authorized to lease-purchase a Wirtgen 500 milling
machine from Wirtgen America in the amount of $87,200 as an exception to the competitive
purchasing process requirements.
Passed and adopted at a regular meeting of the Council of -City of Fort C held this
1 st day of October, A.D. 1996.
Yor _
C ,
ATTEST:
City Clerk
clerk