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HomeMy WebLinkAbout1995-002-01/03/1995-DAWSON ENTERPRISES HOECKELS MAIL BALLOT SERVICES RESOLUTION 95-2 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING THE ACQUISITION OF SERVICES FROM HOECKEL'S FOR MAIL BALLOT PACKAGE PREPARATION AND DISTRIBUTION WHEREAS, a regular municipal election is to be conducted on April 4, 1995, pursuant to the provisions of the City Charter; and WHEREAS, Section 1-7.5-104, C.R.S., provides that the governing board of any political subdivision may determine that an election shall be by mail ballot; and WHEREAS, by Ordinance No. 140, 1994, the City Council has authorized a mail ballot election for the April 4, 1995, regular City election; and WHEREAS, Dawson Enterprises d/b/a Hoeckel's ("Hoeckel's") is the only known source capable of performing the preparation and distribution of mail ballot packages for said election; and WHEREAS, funds have been budgeted and approved in the City Clerk's Department budget for 1995 for funding of this service; and WHEREAS, Section 8-160(d)(1)(a) of the Code of the City of Fort Collins authorizes the Purchasing Agent to negotiate the purchase of supplies and services without utilizing a competitive bidding process where the Purchasing Agent determines that there exists only one responsible source; and WHEREAS, the Purchasing Agent has determined that Hoeckel's is the only responsible source for this procurement and has submitted this determination to the Interim City Manager; and WHEREAS, the Interim City Manager has reviewed the Purchasing Agent's determination and has approved this acquisition; and WHEREAS, Section 8-160(d)(3) of the Code requires approval of this purchasing method by the City Council for items costing more than Fifty Thousand Dollars ($50,000), prior to acquisition. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the acquisition from Hoeckel's of services for the preparation and distribution of mail ballot packages, is hereby approved at a maximum cost of$.93 per ballot package. Passed and adopted at a regular meeting of the City Council held this 3rd ddaaX of January, A.D. 1995. yor ATTEST: QM City Clerk—