HomeMy WebLinkAbout2004-014-02/03/2004-APPROVING THE PROCUREMENT OF SERVICES AND EQUIPMENT FOR THE REPLACEMENT OF AN ICE SYSTEM AND RELATED RESOLUTION 2004-014
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING THE PROCUREMENT OF SERVICES AND
EQUIPMENT FOR THE REPLACEMENT OF
AN ICE SYSTEM AND RELATED EQUIPMENT AT EPIC,
AS AN EXCEPTION TO THE COMPETITIVE PURCHASING PROCESS
WHEREAS, the City's Edora Pool &Ice Center(EPIC) has two sheets of ice that are used
for skating lessons, hockey, and other community skating events; and
WHEREAS, the original sheet of ice (the "Blue Rink") was augmented in 2002 by the
addition of a second sheet of ice (the "Green Rink") ; and
WHEREAS, the City contracted with Commercial Refrigeration for the services and
equipment necessary to provide and install the refrigeration and cooling systems for the Green Rink;
and
WHEREAS, the Blue Rink at EPIC has reached its useful life and needs to be replaced; and
WHEREAS, for ease of operation and reliability the City desires to install the same type of
ice system as was installed in the Green Rink; and
WHEREAS,the Purchasing Agent has determined that,due to the need for compatibility and
the demonstrated reliability of the units already in service, it is in the best interests of the City to
submit the purchase of services and equipment needed for the replacement of the Blue Rink ice
system to the City Council for approval as an exception to the competitive processes normally
required by the City; and
WHEREAS, Section 8-161(d)(1)(c) and (d)(2) of the Code of the City of Fort Collins
authorize the Purchasing Agent to negotiate the purchase of supplies and services without utilizing
a competitive bidding process where the Purchasing Agent determines that a particular material or
service is required to maintain interchangeability or compatibility as part of an existing integrated
system and the City Manager approves such determination; and
WHEREAS, Section 8-161(d)(3) of the City Code requires approval of this purchasing
method by the City Council for items costing more than One Hundred Thousand Dollars($100,000)
prior to acquisition; and
WHEREAS, the Purchasing Agent has submitted the requisite justification to the City
Manager for approval; and
WHEREAS, the City Manager has reviewed and concurred in that determination for this
acquisition; and
WHEREAS, funds have been budgeted and approved in the Facilities Maintenance budget
for 2004.
NOW,THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the City Council hereby approves the procurement of services and equipment from
Commercial Refrigeration for the purpose of replacing the ice system and related equipment at the
Epic Blue Rink as an exception to the City's competitive purchasing requirements,up to the amount
of TWO HUNDRED SIXTY-TWO THOUSAND DOLLARS ($262,000).
Passed and adopted at a regular meeting of the City Council held this 3rd day of February,
A.D. 2004.
ayor
ATTEST:
City Clerk