HomeMy WebLinkAbout2003-144-12/16/2003-APPROVING THE PURCHASE OF SEVENTY-EIGHT PANASONIC CF-73 TOUGHBOOK LAPTOP COMPUTERS FROM PORTABLE COM RESOLUTION 2003-144
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING THE PURCHASE OF SEVENTY-EIGHT
PANASONIC CF-73 TOUGHBOOK LAPTOP COMPUTERS
FROM PORTABLE COMPUTER SYSTEMS AS AN EXCEPTION
TO THE COMPETITIVE PURCHASING PROCESS
WHEREAS, Police Patrol has a large number of Panasonic Toughbook laptop computers
in service which have proven to be reliable; and
WHEREAS,the City has received excellent service and support from Panasonic and Portable
Computer Systems (PCS); and
WHEREAS, seventy-eight new laptops are needed to replace units which are currently
reaching the end of their service life and will not work properly with the City's new Computer
Aided Dispatch System; and
WHEREAS, Section 8-161(d)(1)(d) of the Code of the City of Fort Collins authorizes the
Purchasing Agent to negotiate the purchase of materials and services without utilizing a competitive
bidding process where the Purchasing Agent determines that a particular material, professional
service or service is required in order to standardize or maintain standardization for the purpose of
reducing financial investment or simplifying administration; and
WHEREAS,the Purchasing Agent has determined that the purchase of the Panasonic CF-73
laptops from PCS as an exception to the competitive process is in the best interests of the City, due
to the need to standardize equipment and the servicing of that equipment in patrol vehicles for the
purpose of simplifying administration, as well as the demonstrated reliability of the units already
in service; and
WHEREAS, the Purchasing Agent has submitted the requisite justification to the City
Manager for approval; and
WHEREAS, the City Manager has reviewed and concurred in that determination for this
acquisition; and
WHEREAS, the cost to purchase seventy-eight new laptops from PCS is $237,588; and
WHEREAS, funds have been budgeted and approved in the Patrol budget for 2003; and
WHEREAS, Section 8-161(d)(3) requires approval of this purchasing method by the City
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Council for items costing more than One Hundred Thousand Dollars($ 0,000)prior to acquisition.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the purchase of seventy-eight (78) Panasonic CF-73 Toughbook laptop computers
and power adapters in the amount of TWO HUNDRED THIRTY-SEVEN THOUSAND, FIVE
HUNDRED EIGHTY-EIGHT DOLLARS ($237,588), as an exception to the City's competitive
Purchasing requirements, is hereby approved.
Passed and adopted at a regular meeting of the City Council held this 16th day of December,
A.D. 2003.
Mayor
ATTEST:
City Clerk