HomeMy WebLinkAbout1991-136-10/15/1991-CONFIDENTIAL COUNCIL DISTRIBUTION OF INFORMATION NO CLASSIFICATION NON PUBLIC INFORMATION POLICY RESOLUTION 91- 136
OF THE COUNCIL OF THE CITY FORT COLLINS
ESTABLISHING A POLICY ON THE DISTRIBUTION
OF INFORMATION TO COUNCIL
WHEREAS, the Fort Collins City Council desires to maintain a general policy
of providing public access to information received by the Council , while still
protecting the privacy interests of individual citizens and fostering the free
and candid exchange of ideas and information between the Council and City staff;
and
WHEREAS, the Council considers it desirable in the public interest to
establish specific procedures for the dissemination of information to the
Council , by establishing categories for such information and identifying the
particular kinds of documents which should be placed in each category.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS
that the following categories will be used in providing information to the City
Council :
1 . No classification - generally, all memos to Council and
correspondence to and from citizens that are not designated as
"confidential " or "non-public" will be promptly made available to
the public by placing copies of such memos and correspondence in a
public inspection basket in the City Manager's office.
2. Confidential - information falling into this category will be kept
confidential . Such information would include: memos from the City
Attorney's Office and outside counsel providing legal advice; the
contents of employees' personnel files (except applications and
performance ratings) ; trade secrets; confidential commercial and
financial data; and any other information required or permitted by
law to be kept confidential .
3. "Non-Public Information" - this information will be made available
to the public only upon specific request and may include preliminary
reports, drafts, briefing papers and other types of pre-decisional
memos which offer ideas or suggestions to the Council that may or
may not be actually pursued, as well as sensitive or personal
information received from members of the public.
Passed and adopted at a regular meeting of the Council of the City of Fort
Collins held this 15th day of October, A.D. 1991 .
Mayor
ATTEST:
2
City Clerk