HomeMy WebLinkAbout1990-132-09/04/1990-CULTURAL LIBRARY RECREATION FEE POLICY RECREATIONAL SERVICES RESOLUTION 90-132
OF THE COUNCIL OF THE CITY OF FORT COLLINS
ADOPTING A NEW RECREATION FEE POLICY FOR
THE RECREATION DIVISION OF CULTURAL,
LIBRARY AND RECREATIONAL SERVICES
OF THE CITY OF FORT COLLINS
WHEREAS, pursuant to Resolution 80-131 passed on October 21, 1980, the
City Council adopted a Fees and Charges Policy for the Department of Parks
and Recreation of the City of Fort Collins; and
WHEREAS, at direction of City Council , City staff has reviewed the
current Fees and Charges Policy in order to revise it to provide for a more
equitable distribution of the payment of recreational program costs by
program users and the General Fund; and
WHEREAS, City staff has drafted a new recreation fee policy, a copy of
which is attached hereto as Exhibit "A" and incorporated herein by
reference (hereinafter "the Recreation Fee Policy") ; and
WHEREAS, City Council finds that the Recreation Fee Policy provides
for a more equitable distribution of the costs of recreational programs
between program users and the General Fund and, therefore, desires to
rescind the current Fees and Charges Policy adopted in 1980 and replace it
with the Recreation Fee Policy.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the current Fees and Charges Policy adopted by City Council on
October 21, 1980, pursuant to Resolution 80-131, is hereby rescinded and in
its place City Council hereby adopts the Recreation Fee Policy attached
hereto as Exhibit "A" .
Passed and adopted at a regular meeting of the City Council held this
4th day of September, A.D. 1990.
Mayor
ATTEST:
NNE
City Clerk
EXHIBIT A
CITY OF FORT COLLINS
CULTURAL, LIBRARY, AND RECREATIONAL SERVICES
RECREATION DIVISION
RECREATION FEE POLICY
I. PURPOSE OF THE RECREATION DIVISION
The purpose of the Recreation Division is to enrich the quality of life
of all persons in the community by:
A. Providing and promoting recreational , educational , and leisure
activities;
B. Advocating for health, well -being, and personal growth; and
C. Facilitating the efforts of service providers in the community who
share similar interests.
II . STRUCTURE OF THE RECREATION FUND
The Recreation Fund is divided into two portions: 1) a Program Portion
that is supported by user fees and charges; and 2) a Community Good
Portion that is supported by the General Fund.
A. Program Portion -- Supported by Fees and Charges
1. This portion is made up of those costs directly associated with
the recreation activities and facilities used by the citizens.
2. These are the costs of providing an activity or maintaining a
facility that are a part of the users' direct experience.
3. Fees charged will not exceed the cost of the specific activity
in which the person is participating.
4. It is not feasible in some programs to charge enough to cover
the cost of participation. These are generally programs designed
for special populations. The General Fund will cover the deficit
in programs that cannot recover all their costs through fees.
5. Services associated with these costs include leagues; class
instruction; drop-in activities at the pools, ice arena,
gymnasium, and Farm; trips and tours; special events; concession
operations; and facility and equipment rentals.
Page 2
6. These costs include the following:
a. Activity costs:
1) Part-time staff-- cashiers, guards, officials, teachers,
supervisors, custodians.
2) Materials-- scoresheets, crafts supplies, food, handbooks,
publicity fliers, t-shirts, table settings.
3) Equipment-- balls, bats, football uniforms, tape
recorders.
4) Participant transportation.
5) Any other costs directly associated with conducting
activities.
b. Facility Costs:
1) Minor repairs-- pumps, boilers, filters, chillers,
carpet, windows, touch-up painting, keys, door hinges,
maintenance contracts on equipment.
2) Custodial equipment and supplies.
3) Building utilities-- gas, electricity, storm water.
4) Specialized items-- pool chemicals, freon, tools, light
bulbs, plumbing and machine parts.
5) Telephone costs associated with activities and facility
use.
6) Any other costs directly associated with operating the
buildings.
7. This portion of the fund is under the same guidelines as a
special revenue fund, with the ability to retain a fund balance.
B. Community Good Portion -- Supported by the General Fund
1 . The General Fund will cover the deficit in programs that cannot
recover all their costs through fees.
2. The General Fund will also cover costs associated with the
centralized management of the recreation division, not including
the costs of activities and facilities. These costs are usually
not experienced directly by the users.
3. Services associated with community good costs include division
management, planning, budget development and coordination, policy
coordination and implementation, public relations, staff
recruitment and management (ie. , supervision, training, evaluation,
etc. ) , information and referral , response to citizen concerns and
ideas, and the financial support of those unable to afford full
fees for programs.
Page 3
4. These costs include salaries and benefits for all full-time
recreation staff, computer costs, telephone charges associated
with office operation, training costs, dues and subscriptions,
insurances, and office supplies and equipment.
5. This portion is under the same guidelines as all other General
Fund budgets.
III. REVENUE DISTRIBUTION
A. Revenue support from the General Fund will be allocated to cover the
Community Good portion of the fund's costs.
B. The General Fund will be responsible for setting up an operating
reserve, phased in over a four-year period. Once established, this
reserve will be maintained year to year by the excess fund balance in
the Program Portion of the fund.
C. The General Fund will also support a reserve set aside to pay fees
for those unable to afford full fees for programs.
D. Fees and charges will not exceed the cost of the specific activities
in which the person is participating.
E. Excess fund balance will accumulate if program participation exceeds
projections or if savings occur in expenditures for programs or
facility operation.
F. Excess revenue from fees and charges will be held in reserve in the
Recreation Fund.
IV. RESERVES
A. Scholarship Reserve
A scholarship reserve shall be established to pay fees for
participants who are unable to afford full fees for programs. The
target of this reserve shall be 3% of the Program Portion of the
fund. This reserve shall be supported by the General Fund each year
and phased in over four years.
B. Operating Reserve
The Recreation Fund will maintain an operating reserve of 7% of the
Program Portion of the Fund, excluding one-time capital items and
lease-purchase payments. This reserve will not be used unless
revenues in a given year cannot support expenses. This reserve will
be established initially by the General Fund and maintained on an
ongoing basis by excess fund balance in the Program Portion of the
fund.
Page 4
C. Excess Fund Balance
Any excess fund balance will be distributed within the
following priorities:
1. Maintain the operating reserves.
2. Equipment and Repair needs: used for improvements and upkeep of
facility infrastructure and equipment over what is budgeted.
3. Capital needs: used for purchase of one-time expenditures over
what is budgeted to maintain safety and improve service delivery.
4. New Program needs: used for the start-up of new or the expansion
of existing activities and services which require additional
investments.
V. IMPLEMENTATION PLAN FOR THIS POLICY
The goal is to fully implement this policy by 1995. Based on available
General Fund revenues, the funding balance required by this policy between
user fees and charges and General Fund tax support may be implemented in
equal increments each year, beginning in 1991 and ending in 1995.