Loading...
HomeMy WebLinkAbout1994-008-01/18/1994-BARTON EARLY CHILDHOOD CENTER LIBRARY IGA POUDRE R-1 SCHOOL DISTRICT RESOLUTION 94-8 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE POUDRE R-1 SCHOOL DISTRICT ESTABLISHING THE BARTON EARLY CHILDHOOD CENTER LIBRARY WHEREAS, the Poudre R-1 School District ("the School District") has offered to establish a small library in the Barton Elementary School that would primarily contain information concerning childhood education and parenting skills; and WHEREAS, it is proposed that the library would be established according to the following terms and conditions: (1) that the School District would provide space at Barton Elementary School for the library and would provide computer equipment, books and library materials, as well as library operations services; and (2) the City would provide the library with access to its on-line library catalog, training and technical support in the use of the City's library system and a drop box for library materials, as well as a regular pick up service for library materials; and (3) the Barton Early Childhood Center Library would help to provide additional library services to the Fort Collins community; and WHEREAS, Article II, Section 16, of the Charter of the City and Section 29- 1-203, C.R.S. , provides that the City may enter into cooperative or joint activities with other governmental bodies; and WHEREAS, Ordinance No. 70, 1993, authorizes the City Manager to execute agreements between the City and other governmental entities when the proposed agreement involves the direct, monetary payment of less than $5,000 by the City and in the judgment of the City Manager does not entail any significant policy considerations; and WHEREAS, the Council wishes to formally state its support for this proposed Intergovernmental Agreement and for the Barton Early Childhood Center Library. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the Council approves and is in support of the proposed Intergovernmental Agreement with the School District creating the Barton Early Childhood Center Library, which Agreement is attached hereto as Exhibit "A" and incorporated herein by this reference. Passed and adopted at a regular meeting of the Council of the Cit of For Collins this 18th day of January, A.D. 1994. L� - - M or ATTEST: City Clerk EXHIBIT A INTERGOVERNMENTAL AGREEMENT This agreement is made between Poudre School District R-1 (District) and the City of Fort Collins, Colorado, (City) this day of January, 1994 as follows: I. RECITALS 1. This agreement is authorized and required by §29-1-201 C.R.S. et. seq. 2. , Pursuant to §29-1-201, C.R.S. , et. seq. , governments may cooperate or contract with one another to provide any function, service or facility lawfully authorized to each of the cooperating or contracting units of government. 3. The intent and purpose of this agreement is to document the District ' s and City's rights and duties to jointly administer a shared library on the premises of Barton Elementary School, 703 East Prospect, Fort Collins, Colorado. 4. . The purpose of the shared library is to provide specialized materials to serve families with young children, early childhood educators and interested members of the community. 5. This agreement, and Exhibit A hereto, shall be liberally administered and interpreted to effectuate its purpose. LL,- AGREEMENT 5. Term: This agreement shall begin January 1, 1994 and shall expire December 31, 1994. The term shall be automatically extended for successive calendar years unless one party provides notice to the other by November 1st, of any year that the Agreement shall not be extended for the following year. 6. Rights and Duties: The rights and duties of the parties are stated on Exhibit A. The parties agree that, because this project is new and unique, the Advisory Committee established in Exhibit A may change the parties' rights and responsibilities in order to more effectively carry out the purposes of this agreement. However, any such change must be in writing and approved by the committee. No such changes shall materially increase the fiscal obligation of either party without the consent of the respective governing bodies. 7. Funding contingency: The fiscal obligations of both parties are contingent upon funds being appropriated and budgeted for that purpose. 8. Grant Application: A portion of the funding for this project is through a Federal Grant. Both parties agree to abide by the conditions of the grant so as to not jeopardize that funding source. 9. Employment: The employees assigned to carry out this contract shall, for all purposes, remain employees of the party who employed them prior to the contract, and that party shall be responsible for all workers compensation, unemployment compensation and all other employer obligations. 10. Risk of Loss: The risk of loss of the property intended to be used to carry out this contract and described in Exhibit A shall remain with the party providing the property. This Agreement shall not create any ownership or leasehold interest in the Barton Library Facility in the City. 11 . Default: In the event of default by either party, the aggrieved party shall have such rights as are established by Colorado law. However, neither party may proceed with legal or equitable action to enforce this agreement without the Advisory Committee first having the opportunity to resolve the dispute. 12. Designated Representatives The designated representatives of each party are: District: Poudre R-1 School District 2407 LaPorte Ave. Fort Collins CO 80521_ City: P.O. Box 580 Fort Collins CO 80521 All notices permitted or required by this agreement shall be deemed complete upon delivery of the same to the designated representatives at the address of the party. POUDRE SCHOOL DISTRICT R-1 DATE By: Daryl Knoblock, President, ATTEST: Board of Education Secretary -2- CITY OF FORT COLLINS By: DATE Mayor ATTEST: City Clerk APPROVED AS TO FORM: Asst. City Attorney -3- I. PERSONNEL SERVICES. Poudre R-1 will: • Set up the library at Barton Elementary School. • Bar code and enter records for Barton Niche Library materials into the Fort Collins Public Library's union catalog. • Provide data entry and processing for initial and all on-going Barton Niche Library materials. • Be responsible for circulation of the Barton Niche Library materials. • Staff the Barton Niche Library facility during its hours of operation. Remove Barton Niche Library items from the Fort Collins Public Library drop box prior to courier pick up. • Repair and maintain the Barton Niche Library facility. City of Fort Collins will: • Provide training for and assist the person entering Barton Niche Library's records into the Dynix System. • Keep Barton Niche Library_ personnel informed of changes and updates in the Dynix system. • Provide technical support and advice in the use of the Dynix system for the Barton Niche Library staff. • Maintain the Dynix databases containing Barton Niche Library records. • Add the Barton Niche Library to the daily pick-up schedule. • Sort and return Barton Niche Library items that are dropped off at the Fort Collins Public Library to the Barton Niche Library. II. MATERIALS. Poudre R-1 will: • Select and acquire materials with a focus on parenting and children. • Maintain ownership of the materials that are purchased or donated to the Barton Niche Library. • Provide the hardware for the automated circulation system and public access catalog. • Be responsible for the telecommunications link from Barton Niche Library to the main terminal server bank at the Fort Collins Public Library. • Purchase the licenses for the Dynix system. City of Fort Collins will: • Provide two ports on the terminal server board for the Dynix system. • Provide a drop box at Barton Niche Library. • Provide use of existing library space and equipment for cataloging of the Barton Niche Library collection. III. PROCESS RESPONSIBILITIES. • The parties shall establish an advisory committee made up of School District personnel, City Library and City personnel, and patrons to provide leadership and guid- ance in the operation of the Barton Niche Library. • If materials are challenged, ownership of the materials determines the reconsideration process to be used. • Representatives from the School District and the City's information technologydepartments are responsible for implementing the telecommunications network and the hardware set-ups that allow for the operations of the remote Dynix circulation system at Barton Niche Li- brary. • Each party is responsible for maintaining its own hardware. • Barton Niche Library will issue Fort Collins Public Library cards at its site. • Hours for the Barton Niche Library shall be determined by the Advisory Committee. The hours for the Fort Collins Public Library and the Barton Niche Library will be posted at both sites. • All of the materials in both libraries ' collections will be listed on the Fort Collins Public Library -2- system and both libraries' collections can be viewed on any public access terminal on the system. • Items from both libraries' collections may be requested from either party by a patron and will be delivered to the site using the City' s courier system. • Access to and check out of materials is governed by the policies established for the Barton Niche Library in collaboration with the Advisory Committee. • Patrons may return items fitting into a drop box from either facility to either. facility. • The City courier system will collect and distribute items to the correct facility but is not responsible for sorting items in the Barton Niche Library drop box. • Barton Niche Library patrons are responsible for lost and damaged materials. Fines belong to the party owning the lost or destroyed materials. VI_ GOVERNANCE. • Policies and procedures for the Barton Niche Library shall be consistent with the Intergovernmental Agree- ment between the City of Fort Collins and Poudre School District R-1. • The Advisory Committee with representatives from the School District, the Early Childhood Center, Fort Collins Public Library and the City of Fort Collins will review procedures and make recommendations tQ the- parties for the operation of the Barton Niche Library. V. EVALUATION. A system of evaluation for the Barton Niche Library will include tha fallowing areas: Qualitative surveys of patrons and employees. • Number of people using the system. • Circulation statistics. • New library card issuance at the Barton Niche Library site. • Tracking both monetary and in-kind expenditures. -3- VI. DURATION OF THE PROJECT. The Barton Niche Library link with the Fort Collins Public Library will continue until terminated by either party but shall be reviewed annually. In case of dissolution: • All materials, licenses, and equipment which are owned by the School District will remain the property of the School District. • The City will reimburse the School District for the two ports of the terminal server board which it has pur- chased. • The School District will be responsible for any tele- communication charges that have been incurred by the Barton Niche Library. • The drop box will remain the property of the City. • Purging the Dynix database of Barton Niche Library's records will be the responsibility of the City. VII. PROMOTION. • The Barton Niche Library Advisory Committee will col- laborate on joint promotion of the Barton Niche Li- brary. -4-