HomeMy WebLinkAbout1992-064-04/07/1992-CITY COUNCIL CONFIDENTIAL DISTRIBUTION OF INFORMATION POLICY PUBLIC TERMINAL RESOLUTION 92-64
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AMENDING THE COUNCIL POLICY REGARDING
THE DISTRIBUTION OF INFORMATION TO COUNCIL
WHEREAS, the Fort Collins City Council desires to maintain a general policy
of providing public access to information received by the Council ; and
WHEREAS, on October 15, 1991 , the Council adopted Resolution 91-136,
establishing a policy which set forth specific categories for information which
is disseminated to the Council by City staff and identified the kinds of
documents which should be placed in each category; and
WHEREAS, on January 21 , 1992, the Council amended Resolution 91-136 to
eliminate the "non-public" category of information; and
WHEREAS, the Council wishes to again amend Resolution 91-136 to extend the
application of the policy to electronic communications to and among
councilmembers.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS
that Resolution 92-17 is hereby amended so that the following categories will be
hereafter used for information provided to, and exchanged among, the City
Council :
1 . Memos and Correspondence:
a. No classification - generally, all memos to Council and
correspondence to and from citizens that are not designated as
"confidential " will be promptly made available to the public
by placing copies of such memos and correspondence in a public
inspection basket in the City Manager' s office.
b. Confidential - information falling into this category will be
kept confidential . Such information would include: memos
from the City Attorney's Office and outside counsel providing
legal advice; the contents of employees' personnel files
(except applications and performance ratings) ; trade secrets;
confidential commercial and financial data; and any other
information required or permitted by law to be kept
confidential .
2 . Electronic Communications:
a. Definition - for the purpose of this policy, "electronic
communications" shall mean the exchange of information by the
use of telecommunication facilities, when the information is
received in visual , rather than auditory, form.
b. Public terminal - a computer terminal available to the public
shall be provided in City Hall West for the purpose of
permitting public access to electronic communications covered
by this policy. City staff is hereby directed to add a
"Public" user sign-on capability to the existing "Council " and
"Questions" distribution lists.
C. Communications among councilmembers - all electronic
communications among any number of councilmembers shall be
made available to the public by inclusion of the "Public" user
in the distribution lists for such messages.
d. Communications from City staff to Council - all communications
from City staff to the "Council " or "Questions" distribution
lists shall also be made available to the public by inclusion
of the "Public" user, except for those communications that
fall within the "confidential " category as described in
Section 1(b) of this Resolution.
Passed and adopted at a regular meeting of the Council of the City of Fort
Collins held this 7th day of April , A.D. 1992.
Mayor
ATTEST:
TI
City Clerk