HomeMy WebLinkAbout1994-015-01/18/1994-BOARDS AND COMMISSIONS MANUAL CONDUCT OF MEETINGS ROBERTS RULES OF ORDER RESOLUTION 94-15
OF THE COUNCIL OF THE CITY OF FORT COLLINS
MAKING AMENDMENTS TO THE BOARDS AND COMMISSIONS MANUAL
AS IT RELATES TO THE CONDUCT OF MEETINGS
WHEREAS, the City currently has several boards and commissions appointed
by the City Council , pursuant to the provisions of the City Charter; and
WHEREAS, the areas of responsibilities of these boards and commissions is
established by the City Council , as are the rules and regulations governing the
conduct of the meetings of these boards and commissions; and
WHEREAS, information pertaining to the duties, composition and
responsibility of the City's boards and commissions is contained in a Boards and
Commissions Manual , maintained by the City Clerk, which Manual was adopted by the
City Council by Resolution 90-110; and
WHEREAS, the Manual presently provides that, insofar as possible, the
conduct of meetings of the City's boards and commissions shall be governed by
Robert 's Rules of Order; and
WHEREAS, under Robert's Rules of Order, the chairpersons of City boards and
commissions would play a more limited role than the Council believes to be in the
best interests of the City; and
WHEREAS, the Council believes that the Manual should be revised to
specificaTly address the role of the chairpersons of City boards and commissions.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS
as follows:
Section 1 . That the 1993-94 Boards and Commissions Manual of the City, and
all subsequent editions thereof, shall be, and the same hereby is, modified in
the following respect:
Under "Responsibilities" appearing on page 44 of the Manual , the section
pertaining to Conduct of Meetings shall read in its entirety as follows:
It is important that boards and commissions conduct
their meetings in a manner that is procedurally correct.
The Colorado Municipal League has published a handbook
entitled "City Councils & Town Boards: Conduct of
Meetings." This publication contains excellent
materials for the conduct of meetings. It is
recommended that boards and commissions follow the
procedures for the conduct of meetings as established in
the Colorado Municipal League publication, and that
Robert's Rules of Order, Newly Revised, be followed as
recommended by the Colorado Municipal League
publication; provided, however, that the chairpersons of
City boards and commissions shall be permitted to
participate in the debate of matters presented to such
boards and commissions and shall also be permitted to
vote on all motions_ made- by members- of such- boards- and-
commissions, to the same extent and with the same effect
as other members. These rules of procedure may also be
further modified by each board or commission, upon
majority vote, if the board or commission believes that
such modification would enable it to better meet its
responsibilities under the Code or Charter and fulfill
its functions. Additionally, in those instances where
Robert's Rules of Order may be inconsistent with the
provisions of the City Charter or the ordinances of the
City, the Charter and ordinances shall take precedence.
Section 2. That the Manual , as hereby amended, shall remain in full force
and effect pending any further modifications or other action by the City Council .
Passed and adopted at a regular meeting of the Council of the City of Fort
Collins, Colorado, this 18th day of January, A.D. 199 .
r
TTEST: Ma
City Clerk