HomeMy WebLinkAbout1995-135-09/19/1995-COLORADO OUTSOURCING INC ELECTRONIC DOCUMENT MANAGEMENT EXCEPTION COMPETITIVE BID EXECNET FINANCE LA RESOLUTION 95-135
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING THE ACQUIST171UN OF-SERVICES FROM
COLORADO OUTSOURCING, INC. FOR
PROJECT MANAGEMENT AND TECHNICAL
SUPPORT SERVICES DURING THE IMPLEMENTATION
PHASE OF THE ELECTRONIC DOCUMENT MANAGEMENT SYSTEM
AND THE-EXECNETIFINANCE LOCAL AREA NETWORK
WHEREAS, the Council of the City of Fort Collins authorized the expenditure of$125,000
for an electronic document management system (the "System") in 1995; and
WHEREAS, Colorado Outsourcing has been providing technical support for primary users
of the System; and
WHEREAS, Colorado Outsourcing has considerable experience with electronic document
management systems and is charging a very reasonable rate to the City for its services; and
WHEREAS, funds have been budgeted and approved for 1995 for funding of this service;
and
WHEREAS, Section 8-160(d)(1)(a) of the Code of the City of Fort Collins authorizes the
Purchasing Agent to negotiate the purchase of supplies and services without utilizing a competitive
bidding process where the Purchasing Agent determines that there exists only one responsible
source; and
WHEREAS, the Purchasing Agent has determined that Colorado Outsourcing is the only
responsible source for this procurement and has submitted this determination to the Deputy City
Manager; and
WHEREAS, the Interim City Manager has reviewed the Purchasing Agent's determination
and has approved the contract with Colorado Outsourcing; and
WHEREAS, Section 8-160(d)(3) of the Code requires approval of this purchasing method
by the City Council for services costing more than Fifty Thousand Dollars ($50,000), _prior to
entering into a contract.
NOW,THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS:
Section 1. That the acquisition from Colorado Outsourcing of services for the technical
support of the City's ExecNet/Finance local area network under the January 27, 1995 agreement
between the City and Colorado Outsourcing in excess of$50,000 is hereby approved at a maximum
cost of$30 per hour.
Section 2. That the acquisition from Colorado Outsourcing of services for project
management and technical support of the System during the implementation phase, is hereby
approved at a maximum cost of$30 per hour.
Section 3. Staff is directed to prepare an addendum to the existing contract between the
City and Colorado Outsourcing to include the additional work for the electronic document
management system and to provide for a cumulative maximum contract amount of $100,000 for
1995.
Passed and adopted at a regular meeting of the Council of the Fort Collins held this
19th day of September, A.D. 1995.
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