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HomeMy WebLinkAbout1995-066-05/16/1995-ART IN PUBLIC PLACES BUDGET FINANCIAL MANAGEMENT POLICIES RESOLUTION 95-66 OF THE COUNCIL OF THE CITY OF FORT COLLINS ADOPTING AMENDMENTS TO THE FINANCIAL AND MANAGEMENT POLICIES FOR 1995 AND SUBSEQUENT FISCAL YEARS WHEREAS, City Council has adopted Financial and Management Policies for the City pursuant to Resolution 94-174; and WHEREAS, Resolution 94-174 provides that the Council may adopt amendments to the City's Financial and Management Policies; and WHEREAS, amendments to the Financial and Management Policies are needed because of the creation of the City's Art in Public Places program; and WHEREAS, the Interim City Manager and City Council have reviewed the proposed amendments to the Financial and Management Policies in conjunction with the City's five-year financial plan and in preparation for the annual budget; and WHEREAS, the City is committed to sound financial planning; and WHEREAS, the proposed amendments to the Financial and Management Policies establish guidelines for long-range financial planning; and WHEREAS, the City Council wishes to adopt these amendments to the City's Financial and Management Policies for 1995 and subsequent fiscal years. NOW,THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the Council hereby adopts the amendments to the City's Financial and Management Policies which are attached hereto as Exhibit "A" and incorporated herein by this reference. Section 2. That the amendments to the Financial and Management Policies adopted by the passage of this Resolution shall be included as part of said Policies and those Policies shall hereafter remain in effect until the same are amended or repealed by subsequent action of the City Council. Passed and adopted at a regular meeting of the Counc' efflie C-of Fort CollinsJlcld this 16th day of May, A.D. 1995. J � Mayor ATTEST: City Clerk EXHIBIT A 4.4.b. Art in Public Places On April 18, 1995 Council adopted Ordinance No. 20 , 1995, establishing legislation creating an Art in Public Places (APP) program and guidelines for the City. The purpose this program is to encourage and enhance artistic expression and appreciation and to add value to the community through acquiring, exhibiting and maintaining public art. The legislation provides a structure for the operation of an Art in Public Places program and ensures that public art is integrated into City construction projects. The program provides a funding mechanism for the program and contains guidelines pertaining to the selection and acquisition of works of art, restrictions on the usage of certain funds available for the acquisition of art, upkeep and maintenance of public art, and other areas pertaining to the general administration of the program. Following is a summary of the guidelines which provide a framework for the implementation and administration of the City's Art in Public Places program. Program Funding The APP program's link to funding is the City's Capital Improvements. • The program encourages City departments to include artistic and aesthetic values in all construction projects, including those costing less than $50,000, and all purchases of personal property that may be located or used in places open to the public. • For eligible projects costing between $50,000 and $250,000, a city selected artist must be utilized and participate in the design of the project for the purpose of incorporating works of art into all aspects of the project to the fullest extent possible within the project budget. Costs incurred by the artist in providing these services to the City are to be paid from the project budget. • Requests for appropriations in excess of $250,000 for eligible projects must include an amount equal to one percent (1 %) of the amount appropriated at the time of the request. One percent of the amount appropriated will be earmarked for works of art and subsequently reserved, if not spent, in the Cultural Services & Facilities Fund, with the exception of eligible appropriations in the Utility Funds (Light & Power, Water, Wastewater, and Storm Drainage). Each of the Utility Funds is required to establish their own accounts and reserves for the APP program to account for the 1 % earmarked for works of art for eligible utility projects. Program Administration The APP Board, with the assistance of the APP Coordinator, will have the responsibility of coordinating and making recommendations regarding: • acquisition of works of art, • process to be used to select works of art and artists, • works of art selection criteria, • acquisition of donated artwork, • certain restrictions on the use of restricted program funds, and • encouraging donations for public art. Program guidelines also include definitions of art in public places, work of art, construction project, and APP Coordinator as well provisions for the installation of art and contractual agreements between the City and artists or donors of works of art. Reserves • Art in Public Places Reserve - This reserve is restricted to Art in Public Places program use. Appropriations from this reserve and subsequent expenditures are restricted to the acquisition or lease of works of art, the maintenance, repair or display or works of art, and the expenses of administering the Art in Public Places program. The reserve is funded by amounts equal to 1 % of eligible requested capital project appropriations in excess of $250,000, excluding the Light & Power, Water, Wastewater, and Stormwater utilities. The utilities are required to set up their own restricted reserve accounts for Art in Public Places. 4.2.c.4. • Art in Public Places Reserve - This reserve is restricted to Art in Public Places program use. Appropriations from this reserve and subsequent expenditures are restricted to the acquisition or lease of works of art that provide a betterment to the Stormwater Utility or that are otherwise determined by the City Council to be for a specific utility purpose that is beneficial to the utility rate payers, and for the maintenance, repair or display of such works of art. The reserve is funded by amounts equal to 1 % of eligible requested capital project appropriations in excess of $250,000. 4.2.b.2. • Art in Public Places Reserve - This reserve is restricted to Art in Public Places program use. Appropriations from this reserve and subsequent expenditures are restricted to the acquisition or lease of works of art that provide a betterment to the Water and Wastewater Utilities or that are otherwise determined by the City Council to be for a specific utility purpose that is beneficial to the utility rate payers, and for the maintenance, repair or display of such works of art. The reserve is funded by amounts equal to 1 % of eligible requested capital project appropriations in excess of $250,000. 4.2.a.3. Excess Retained Earnings Priority for the accumulation of reserves and excess retained earnings shall be as follows: reserves shall first be accumulated in the operating reserve, second in future capital improvements reserve, third in the purchase power reserve. in adctitian, 1 % of speeifieri capital project apprApriatioris sh 1.all he reserved and restricted forthe City's Art in Public Places program. After reserves are funded as specified above, any excess retained earnings shall be added to the purchase power reserve.