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HomeMy WebLinkAbout1993-157-10/19/1993-CULTURAL DEVELOPMENT FORT FUND PROGRAMMING ACCOUNT RESOLUTION 93-157 OF THE COUNCIL OF THE CITY OF FORT COLLINS AMENDING THE GUIDELINES FOR THE CULTURAL DEVELOPMENT AND PROGRAMMING ACCOUNT (FORT FUND) WHEREAS, the Cultural Development and Programming Account (Fort Fund) is funded by an allocation of the lodging tax revenues and is administered by the Cultural Resources Board of the City of Fort Collins; and WHEREAS, the Fort Fund Program is administered in accordance with the Fort Fund Guidelines, which Guidelines were approved by the City Council pursuant to Resolution 89-207; and WHEREAS, the Cultural Resources Board has reviewed the existing Fort Fund Guidelines and has identified suggested changes that are recommended to clarify and improve the Guidelines; and WHEREAS, it is in the best interest of the City to amend the Fort Fund Guidelines to include the changes recommended by the Cultural Resources Board. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the Guidelines for the Cultural Development and Programming Account (Fort Fund) , attached as Exhibit "A" and incorporated herein by this reference, are hereby adopted as the Guidelines for the Cultural Development and Programming Account (Fort Fund) . Passed and adopted at a regular meeting of the Council of the City of Fort Collins held this 19th day of October, A.D. 1993. ATTEST: —Mayor C lly Clark Exhibit A Page 1 of 4 CULTURAL DEVELOPMENT AND PROGRAMMING ACCOUNT (Fort Fund) GUIDELINES AND APPLICATION OVERVIEW Exhibit A Page 2 of 4 The Cultural Development and Programming Account (Fort Fund) is funded by an allocation of the lodging tax revenues. Applications are reviewed by the Cultural Resources Board of the City of Fort Collins and recommendations to fund events are submitted to the Fort Collins City Council for final approval. The objective of Fort Fund is to foster, encourage, and promote cultural activities, tourism, and other events. Events may be cultural, ethnic, historic, educational or recreational in nature and reflect the values and traditions of Fort Collins. Events of this type will have wide appeal for a significant part of the community, thereby advancing the good of all . The resulting economic and non-economic benefits of this event will promote the general welfare of the inhabitants of the City. Fort Fund is divided into two categories; Reimbursable and Non- reimbursable funds. * Reimbursable funds are those that are used as "up-front" funds that must be repaid to Fort Fund within sixty (60) days after the event. * Non-reimbursable funds are those that are used to complete the event and will not be re-paid to Fort Fund. ELIGIBILITY Organizations chartered in Colorado with IRS non-profit status may submit application for consideration. Written proof of this status, or pending status, must accompany all applications. * Events must be held in Fort Collins or in such other location as will accomplish the above stated objective. * Applications must be submitted on the enclosed forms. * Events must be open to the general public. * Events must occur after funding session date. * Events must provide a direct public benefit of reasonably general character to a significant number of City residents. The following will not be considered for funding: * Any organization which has not submitted a written evaluation within sixty (60) days for any previously funded event. * Applications for funds to print brochures, magazines or for capital improvements. FUNDING LIMITS Exhibit A Page 3 of 4 An organization and/or event may receive a maximum of $5,000 in non-reimbursable funding per calendar year. Requests must be for a minimum of $500 . CRITERIA FOR FUNDING The following criteria will be used by the Cultural Resources Board when evaluating an event that has met all the elements needed for eligibility. Funding will be based on how well an event meets these criteria when applicable. These criteria are listed in no particular order of importance. 1. Uniqueness of the event. 2. Overall appeal of the event to the community and ability to attract visitors. 3. Quality of written application and oral presentation. 4. Past funding of organization or event. 5. Other funding secured by the sponsor of the event. 6. How revenues from the event will be used. 7 . Recognition of Fort Fund as a sponsor of past events. S. Strength of organization presenting the event in terms of management, finances, and history of producing successful events. 9. Number of similar events requesting funding during the same funding session. 10. Amount of money available during the funding session. DEADLINES First Session Second Session Proposal Deadline First Tuesday of First Tuesday of January, 5: 00 p.m. June, 5: 00 p.m. Funding Session Fourth Wednesday Fourth Wednesday of January of June Checks Issued Fourth Friday of Fourth Friday of February July All applications should be returned to the Lincoln Center Administration Office, 417 W. Magnolia, Fort Collins, CO, 80521. (303) 221-6735 REQUIREMENTS Exhibit A Page 4 of 4 * An organization may only request funding for one-half of the total projected expenses for any event. The amount requested must be matched with either cash or a combination of cash and in-kind services. At least one-half of the matching funds must be cash. For example, if an event is projected to cost $2, 000, the amount requested from Fort Fund may not exceed $1, 000. A $1, 000 request would have to be matched with either $1, 000 in projected cash revenues or $500 in cash and $500 in in- kind services. * Contracts for services with the City of Fort Collins must be signed prior to the issuance of funds. * All funds must be used for the event with twelve (12) months, or returned immediately to the Cultural Development and Programming Account. If the event changes significantly the Cultural Resources Board must be notified. Funding for the event may be re-evaluated at that time. * Reimbursable funds must be repaid to the Account within sixty (60) days after the event. * organizations that receive funding must recognize the support of the City. All publicity and advertisement of the funded event must include the City's Fort Fund logo. * Within sixty (60) days of the completion of an event, a written report which evaluates the event, including estimated attendance, promotional materials, in-kind services, actual cash expenses and actual revenues must be submitted to the Cultural Resources Board through the Lincoln Center Administration Office. Records of the event need to be available for inspection upon request of the Cultural Resources Board. * A member of the Cultural Resources Board will be assigned to each event to act as liaison between funded organizations and the Board. If tickets are required for admission to an event and are not extended to the liaison as a courtesy, tickets will be purchased from the Cultural Development and Programming Account.