HomeMy WebLinkAbout1993-157-10/19/1993-CULTURAL DEVELOPMENT FORT FUND PROGRAMMING ACCOUNT RESOLUTION 93-157
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AMENDING THE GUIDELINES FOR THE CULTURAL DEVELOPMENT
AND PROGRAMMING ACCOUNT (FORT FUND)
WHEREAS, the Cultural Development and Programming Account (Fort Fund) is
funded by an allocation of the lodging tax revenues and is administered by the
Cultural Resources Board of the City of Fort Collins; and
WHEREAS, the Fort Fund Program is administered in accordance with the Fort
Fund Guidelines, which Guidelines were approved by the City Council pursuant to
Resolution 89-207; and
WHEREAS, the Cultural Resources Board has reviewed the existing Fort Fund
Guidelines and has identified suggested changes that are recommended to clarify
and improve the Guidelines; and
WHEREAS, it is in the best interest of the City to amend the Fort Fund
Guidelines to include the changes recommended by the Cultural Resources Board.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS
that the Guidelines for the Cultural Development and Programming Account (Fort
Fund) , attached as Exhibit "A" and incorporated herein by this reference, are
hereby adopted as the Guidelines for the Cultural Development and Programming
Account (Fort Fund) .
Passed and adopted at a regular meeting of the Council of the City of Fort
Collins held this 19th day of October, A.D. 1993.
ATTEST: —Mayor
C lly Clark
Exhibit A
Page 1 of 4
CULTURAL DEVELOPMENT AND
PROGRAMMING ACCOUNT
(Fort Fund)
GUIDELINES AND APPLICATION
OVERVIEW Exhibit A
Page 2 of 4
The Cultural Development and Programming Account (Fort Fund) is
funded by an allocation of the lodging tax revenues. Applications
are reviewed by the Cultural Resources Board of the City of Fort
Collins and recommendations to fund events are submitted to the
Fort Collins City Council for final approval.
The objective of Fort Fund is to foster, encourage, and promote
cultural activities, tourism, and other events.
Events may be cultural, ethnic, historic, educational or
recreational in nature and reflect the values and traditions of
Fort Collins. Events of this type will have wide appeal for a
significant part of the community, thereby advancing the good of
all . The resulting economic and non-economic benefits of this
event will promote the general welfare of the inhabitants of the
City.
Fort Fund is divided into two categories; Reimbursable and Non-
reimbursable funds.
* Reimbursable funds are those that are used as "up-front"
funds that must be repaid to Fort Fund within sixty (60)
days after the event.
* Non-reimbursable funds are those that are used to complete
the event and will not be re-paid to Fort Fund.
ELIGIBILITY
Organizations chartered in Colorado with IRS non-profit status may
submit application for consideration. Written proof of this
status, or pending status, must accompany all applications.
* Events must be held in Fort Collins or in such other
location as will accomplish the above stated objective.
* Applications must be submitted on the enclosed forms.
* Events must be open to the general public.
* Events must occur after funding session date.
* Events must provide a direct public benefit of reasonably
general character to a significant number of City residents.
The following will not be considered for funding:
* Any organization which has not submitted a written
evaluation within sixty (60) days for any previously
funded event.
* Applications for funds to print brochures, magazines or
for capital improvements.
FUNDING LIMITS Exhibit A
Page 3 of 4
An organization and/or event may receive a maximum of $5,000 in
non-reimbursable funding per calendar year. Requests must be for
a minimum of $500 .
CRITERIA FOR FUNDING
The following criteria will be used by the Cultural Resources
Board when evaluating an event that has met all the elements needed
for eligibility. Funding will be based on how well an event meets
these criteria when applicable. These criteria are listed in no
particular order of importance.
1. Uniqueness of the event.
2. Overall appeal of the event to the community and ability
to attract visitors.
3. Quality of written application and oral presentation.
4. Past funding of organization or event.
5. Other funding secured by the sponsor of the event.
6. How revenues from the event will be used.
7 . Recognition of Fort Fund as a sponsor of past events.
S. Strength of organization presenting the event in terms
of management, finances, and history of producing
successful events.
9. Number of similar events requesting funding during the
same funding session.
10. Amount of money available during the funding session.
DEADLINES
First Session Second Session
Proposal Deadline First Tuesday of First Tuesday of
January, 5: 00 p.m. June, 5: 00 p.m.
Funding Session Fourth Wednesday Fourth Wednesday
of January of June
Checks Issued Fourth Friday of Fourth Friday of
February July
All applications should be returned to the Lincoln Center
Administration Office, 417 W. Magnolia, Fort Collins, CO,
80521. (303) 221-6735
REQUIREMENTS Exhibit A
Page 4 of 4
* An organization may only request funding for one-half of the
total projected expenses for any event. The amount
requested must be matched with either cash or a combination
of cash and in-kind services. At least one-half of the
matching funds must be cash.
For example, if an event is projected to cost $2, 000, the
amount requested from Fort Fund may not exceed $1, 000. A
$1, 000 request would have to be matched with either $1, 000
in projected cash revenues or $500 in cash and $500 in in-
kind services.
* Contracts for services with the City of Fort Collins must be
signed prior to the issuance of funds.
* All funds must be used for the event with twelve (12)
months, or returned immediately to the Cultural Development
and Programming Account. If the event changes significantly
the Cultural Resources Board must be notified. Funding for
the event may be re-evaluated at that time.
* Reimbursable funds must be repaid to the Account within
sixty (60) days after the event.
* organizations that receive funding must recognize the
support of the City. All publicity and advertisement of
the funded event must include the City's Fort Fund logo.
* Within sixty (60) days of the completion of an event, a
written report which evaluates the event, including
estimated attendance, promotional materials, in-kind
services, actual cash expenses and actual revenues must
be submitted to the Cultural Resources Board through the
Lincoln Center Administration Office. Records of the event
need to be available for inspection upon request of the
Cultural Resources Board.
* A member of the Cultural Resources Board will be assigned to
each event to act as liaison between funded organizations
and the Board. If tickets are required for admission to an
event and are not extended to the liaison as a courtesy,
tickets will be purchased from the Cultural Development and
Programming Account.