HomeMy WebLinkAbout1997-060-05/06/1997-CULTURAL RESOURCES BOARD MODIFY FORT FUND GUIDELINES TOURISM REVENUES RESOLUTION 97-60
OF THE COUNCIL OF THE CITY OF FORT COLLINS
ADOPTING THE RECOMMENDATIONS OF THE CULTURAL RESOURCES BOARD TO
MODIFY THE FORT FUND GUIDELINES AND AUTHORIZING THE CITY MANAGER
TO MAKE FUTURE AMENDMENTS TO SAID GUIDELINES
WHEREAS,under Section 25-244 of the City Code, an excise tax of three percent (3%) is
imposed by the City on the lodging price paid for the leasing, rental or furnishing of any lodging
accommodation located in the City; and
WHEREAS,seventy-five percent(75%)of the revenue received by the City from the lodging
tax is utilized for the promotion of convention and visitor activities (the "Tourism Revenues") and
twenty-five percent(25%) of said revenues is appropriated into the Cultural Development Account
in the General Fund to be used for cultural development and programming activities in the City; and
WHEREAS, $250,000 of the Tourism Revenues,as adjusted to reflect annual inflation from
the base year of 1996, is expended annually for tourism promotional activities pursuant to the terms
of a contract for services with the Fort Collins Convention and Visitors Bureau, Inc.; and
WHEREAS, the balance of the Tourism Revenues is allocated for the construction of
tourism-related capital projects and for deposit into the Tourism Programming Account in the
General Fund, to be used to attract visitors to the Fort Collins Community who will utilize public
accommodations in the City; and
WHEREAS, the Council has approved on First Reading Ordinance No. 74, 1997, amending
Section 2-203 of the City Code, so as to empower the City's Cultural Resources Board(the`Board")
to review proposals under the Fort Fund Program for funding from both the Cultural Development
Account and the Tourism Programming Account, following established and published guidelines
(the "Fort Fund Guidelines"); and
WHEREAS,the Fort Fund Guidelines were originally adopted and approved by the Council,
having been most recently revised by the Council by the adoption of Resolution 95-51 in April,
1995; and
WHEREAS, the Board has recommended that certain additional revisions be made to the
Fort Fund Guidelines so as to better provide for the review of proposals submitted to the City for
funding events under the Fort Fund Program from the Tourism Programming Account as well as
from the Cultural Development Account; and
WHEREAS, the Council has considered the recommendations of the Board and has
determined that the proposed revisions to the Fort Fund Guidelines are appropriate and necessary;
and
WHEREAS,the Council has further determined that, in the future, amendments to the Fort
Fund Guidelines can best be reviewed and revised administratively as deemed necessary in the
judgment of the City Manager, after consultation with the Cultural Resources Board, pursuant to
certain standards established below by the Council.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That the Fort Fund Guidelines previously adopted by the Council are hereby
modified as shown on Exhibit"A", attached hereto and incorporated herein by this reference, so as
to: (1) establish separate criteria to be used to identify events that serve to attract visitors to the Fort
Collins community who will utilize public accommodations in the City, to the extent that any
particular event is funded through the use of funds from the Tourism Programming Account, and to
provide for funding of the same from the Tourism Programming Account; and(2) take into account
and encourage fundraising events and other events that demonstrate less dependence on Fort Fund
Program funds.
Section 2. That the Fort Fund Guidelines may be hereafter modified as necessary in the
judgment of the City Manager after consultation with the Cultural Resources Board; provided,
however, that all events to be funded through the Fort Fund Program must, at a minimum:
a. either:
i. foster the cultural development of the citizens of the City, to the
extent that any particular event is funded for cultural development
and programming activities from the Cultural Development Account;
or
ii. serve to attract visitors to the Fort Collins community who will utilize
public accommodations in the City, to the extent that any particular
event is funded through the use of funds from the Tourism
Programming Account; and
b. be operated on a not-for-profit basis; and
C. be open to the general public and, in the judgement of the Board, confer a
direct benefit of reasonably general character upon a significant segment of
the public; and
d. acknowledge, in their promotional materials, the City's support of the event
through the Fort Fund program.
Section 3. That the adoption of this Resolution 97-60 is contingent upon adoption on
second reading and final enactment of Ordinance No. 74, 1997,Amending Section 2-203 of the City
Code to Authorize the Cultural Resources Board to Make Recommendations for Distribution of
Certain Tourism Funds.
Passed and adopted at a regular meeting of the City Counc e d his 6th day of A.D.
1997.
Jf~
Mayor
TTEST:
2
City Clerk
Exhibit A
Page 1 of 4
CULTURAL DEVELOPMENT AND
PROGRAMMING ACCOUNT
(Fort Fund)
GUIDELINES AND APPLICATION
UPDATED APRIL 15, 1997
OVERVIEW Exhibit A
Page 2 of 4
The Cultural Development and Programming Account (Fort Fund) is funded by an
allocation of the lodging tax revenues. Applications are reviewed by the Cultural
Resources Board of the City of Fort Collins and recommendations to fund events are
submitted to the Fort Collins City Council for final approval.
The objective of Fort Fund is to foster, encourage, and promote cultural
activities, tourism, and other events.
Events may be cultural, ethnic, historic, educational or recreational in nature and
reflect the values and traditions of Fort Collins . Events of this type will have
wide appeal for a significant part of the community, thereby advancing the good of
all . The resulting economic and non-economic benefits of the event will promote
the general welfare of the inhabitants of the City.
Organizations may apply for reimbursable funding and/or non-reimbursable funding.
* Reimbursable funds are those that are used as "up-front" funds
that must be repaid to Fort Fund within sixty (60) days after
the event.
* Non-reimbursable funding is divided into two separate categories : Fund #1
and Fund #2 . All applicants will be considered for funding from both funds
based on the criteria listed on page three and applicants need not designate
to which fund they are applying. The Cultural Resources Board will use the
criteria listed on page three to determine from which category organizations
will receive non-reimbursable funding.
ELIGIBILITY
Organizations chartered in Colorado with IRS non-profit status may submit
application for consideration. Written proof of this status, or pending status,
must accompany all applications .
* Events must be held in Fort Collins or in such other location as will
accomplish the above stated objective.
* APPLICATIONS MUST BE SUBMITTED ON THE FORMS OR COMPUTER DISK PROVIDED.
* Events must be open to the general public.
* Events must occur at least one month after the funding session date.
(Funding session dates are the fourth Wednesday of January
and the fourth Wednesday of June . )
* Events must be completed within one year of the date of the funding
session.
* Events must provide a direct public benefit of reasonably general
character to a significant number of City residents .
Exhibit A
Page 3 of 4
The following will not be considered for funding:
* Applications for funds solely to print brochures, magazines or
promotional materials, or for capital improvements .
* Any event in which the net proceeds or profit from the event is
donated by the sponsor to another organization and/or individual .
FUNDING LIMITS
An organization and/or event may receive a total of no more than $5, 000 in non-
reimbursable funding within two consecutive funding sessions. Requests must be for
a minimum of $500. Funding is subject to the amount available per funding session.
CRITERIA FOR FUNDING
The following criteria will be used by the Cultural Resources Board when evaluating
an event that has met all the elements needed for eligibility. Funding will be
based on how well an event meets these criteria when applicable.
These criteria are listed in no particular order of importance.
FUND #1
1. Uniqueness of the event.
2. Overall appeal of the event to the community and ability to attract
visitors.
3 . Quality of written application and oral presentation.
4 . Organization or event is becoming less dependent on grants from Fort Fund.
5. Efforts made to secure other funding.
6. How revenues from the event will be used.
7 . Recognition of Fort Fund as a sponsor and submission of written evaluation.
Any organization which has not submitted a written evaluation within sixty(60)
days for any previously funded event, may not be considered for funding.
8. Strength of organization presenting the event in terms of management,
finances, and history of producing successful events.
9. Need: Events which are fund-raising in nature will be given a lower
priority.
The Cultural Resources Board will determine from which category organizations will
receive funding. FUND #2 dollars will be allocated to events that promote tourism
and the utilization of public accommodations. FUND #2 events must meet the
following criteria as well as the criteria for FUND #1:
FUND #2
1. Number of visitors the event brings to the Fort Collins area.
2. Number of visitors the event brings to the Fort Collins area who will use
local lodging facilities.
3. The number of days the visitors attending the event will stay in the Fort
Collins area.
4. The event's effectiveness in promoting the Fort Collins area as an attractive
place to visit.
Exhibit A
Page 4 of 4
DEADLINES First Session Second Session
Proposal Deadline First Tuesday of First Tuesday of
January, 5 :00 p.m. June, 5 :00 p.m.
Funding Session Fourth Wednesday Fourth Wednesday
of January of June
All applications are to be returned to the Lincoln Center Administration Office,
417 W. Magnolia, Fort Collins, CO, 80521 . Please direct all questions regarding the
application process to Evan Hyatt at (970) 221-6735
REQUIREMENTS
* An organization may only request funding for one-half of the total
projected expenses for any event. The amount requested must be matched
with either cash or a combination of cash and in-kind services. At least
one-half of the matching funds must be cash. For example, if an event is
projected to cost $2, 000, the amount requested from Fort Fund may not
exceed $1, 000 . A $1, 000 request would have to be matched with either
$1, 000 in projected cash revenues or $500 in cash and $500 in-kind
services .
* Contracts for services with the City of Fort Collins must be signed prior
to the issuance of funds .
* All funds must be used for direct costs of the event within twelve (12)
months, or returned immediately to the Cultural Development and
Programming Account . If the event changes significantly the Cultural
Resources Board must be notified. Funding for the event may be re-
evaluated at that time.
* Reimbursable funds must be repaid to the Account within sixty (60)
days after the event .
* Organizations that receive funding must recognize the support of the
City. All publicity and advertisement of the funded event must
include the City's Fort Fund logo.
* Within sixty (60) days of the completion of an event, a written
report which evaluates the event, including estimated attendance,
promotional materials, in-kind services, actual cash expenses and
actual revenues must be submitted to the Cultural Resources Board
through the Lincoln Center Administration Office. Records of the
event need to be available for inspection upon request of the
Cultural Resources Board.
* A member of the Cultural Resources Board will be assigned to each
event to act as liaison between funded organizations and the Board.
If tickets are required for admission to an event and are not
extended to the liaison as a courtesy, tickets will be purchased from
the Cultural Development and Programming Account .
Exhibit B
Page 1 of 3
CULTURAL DEVELOPMENT AND PROGRAMMING ACCOUNT APPLICATION FORM
APPLICATIONS MUST BE SUBMITTED ON THE FOLLOWING PAGES
DATE OF PROPOSAL SUBMISSION:
NAME OF ORGANIZATION:
LEGAL STATUS OF ORGANIZATION (Check One Only)
(This does not mean "profit" or non-profit")
An Individual doing business as
(Business Name)
A Partnership
(Formal Name of Partnership)
A Corporation
An Unincorporated Association
Other (please list names and addresses for ALL officers)
NAME OF EVENT :
DATE OF EVENT:
CONTACT PERSON:
ADDRESS:
PHONE: Work Home
TOTAL AMOUNT REQUESTED FROM FORT FUND
NON-REIMBURSABLE: $ REIMBURSABLE: $
AMOUNT RECEIVED (IF ANY) DURING THE LAST FUNDING SESSION $
Exhibit B
Page 2 of 3
DESCRIPTION OF EVENT : Include dates; times; location; planning
schedule; targeted audience; projected attendance; brief
history of organization, marketing/publicity plan; other
funding sources; special populations served; state, regional
or national significance . All information must be included
on this page, use both sides if necessary.
Exhibit B
BUDGET WORK SHEET FORM Page 3 of 3
PROJECTED CASH EXPENSES
Performers/Speakers/Judges (fees) $ (1)
Technical/Production/Admin. Costs (2)
Space Rental (3)
Travel (4 )
Marketing/Publicity/Programs (5)
Other (please list)
( 6)
(7 )
(8)
(9)
(10)
TOTAL PROJECTED CASH EXPENSES $
PROJECTED CASH REVENUES
Admissions/Tickets $ (11)
Concessions (12)
Advertising Revenue (13)
Fundraising/Grants (include pending)
Source Amount
$ (14 )
(15)
(16)
(17)
(18 )
(19)
Total $ (20) (20)
(Total of lines 14-19)
FORT FUND REQUEST $ (21)
(Same as on Page 1)
TOTAL PROJECTED CASH REVENUES $ (22) *
(Total of 11-13, 20-21)
aperitif Cash Revenues are projected to exceed Cash Expenses, how
will the profit from this event be used?
IN-KIND DONATIONS $
(You need only report in-kind donations if you are using this figure as part
of your matching funds)