HomeMy WebLinkAbout1996-096-08/20/1996-$50,000 BALLOFFET AND ASSOCIATES INC CHANGE ORDER CITY PLAN PROFESSIONAL SERVICES PURCHASING AGENT RESOLUTION 96-96
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING THE PURCHASING AGENT TO EXECUTE A CHANGE ORDER
EXCEEDING $50,000 FOR PROFESSIONAL SERVICES FROM BALLOFFET AND
ASSOCIATES INC. FOR THE PURPOSE OF EXPANDING THE SCOPE OF SERVICES
FOR THE CITY PLAN CONTRACT AND FOR IMPLEMENTING THE CITY PLAN
WHEREAS, on July 5, 1995, the City entered into a contract with Balloffet and Associates
Inc. for professional services in connection with the development of the City Plan; and
WHEREAS,the Council has determined that it is in the best interests of the City that the City
Plan contract be amended by expanding the scope of services to include an expedited and detailed
implementation process in order that the structure, principles and policies of the City Plan can be
brought to fruition in a timely manner; and
WHEREAS,the cost of such additional implementation services is anticipated to be$70,000;
and
WHEREAS, Section 8-160 of the Code of the City authorizes the Purchasing Agent to
execute change orders to professional services agreements without soliciting additional competitive
proposals; and
WHEREAS, the Purchasing Agent has submitted the requisite justification to the City
Manager for approval; and
WHEREAS, the City Manager has reviewed and approved the justification for the expanded
scope of services of the City Plan contract; and
WHEREAS, Section 8-160 of the Code of the City requires approval of change orders to
professional services agreement exceeding $50,000.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the Purchasing Agent be, and hereby is, authorized to enter into a change order to the
Professional Services Agreement with Balloffet and Associates Inc. (the"Agreement') in the amount
of$70,000 and to modify the scope of services for the City Plan contract as set forth on the Scope
of Services attached hereto as Exhibit "A"; provided, however, that the Director of Community
Planning and Environmental Services is hereby authorized to approve further modifications of such
Scope of Services to effectuate the purposes of the Agreement within the contract amount.
Passed and adopted at a regular meeting of the Council of the-Ci—ty;bf Fort CollinsJ3r, this
20th day of August, A.D. 1996.
Mayor
ATTEST:
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AQ►Al..� _���tStii�'A.S�K��
City Clerk
Exhibit A
St'OP�E OF SERVI_C
FOR ThPL�NTATION OF THE CITY PLAN
OF THE CITY OF FORT COL-INS
Prior to this Scope of Services, the Consultant has had a number of meetings,
conferences and discussions with City staff as well as several meetings with the City Plan
Advisory Committee (CPAC), the Planning and Zoning Board, City Council's Growth
Management Committee, and City Council. In addition, the Consultant conducted several days
of interviews with various government officials and members of the public. City staff has
provided significant existing documentation to the Consultant, including many existing
regulations and plans, and the Consultant has reviewed and analyzed each of them. All of this
previous work culminated in the "Annotated Outline of Proposed Regulatory Framework and
Compact Urban Growth Framework" dated July 8, 1996 ("Annotated Outline") which was
submitted, presented and discussed at a City Council workshop.
This Scope of Services builds on the City Plan work products and Consultant's previous
work described above. This Scope of Services includes the following general tasks:
Task I Project Organization and Data Collection
Task II Meetings with City Plan Advisory Committee and City Council's Growth
Management Committee
Task III Preliminary Draft of Land Use Regulations
Task IV Workshops on Preliminary Draft of Iand Use Regulations
Task V Preparation of Public Hearing Draft of Land Use Regulations
Task VI Additional meetings, workshops, public hearings and revisions
This Scope of Services for Implementation (hereinafter the "Scope of Services") requires
the Consultant to:
1. Consolidate the City of Port Collins' (hereinafter the "City") Land
Development Guidance System (LDGS) and Zoning Code into new Land
Use Regulations as generally and conceptually described in the "Proposed
Regulatory Framework" dated July 8, 1996 prepared by the Consultant
(hereinafter the "Proposed Regulatory Framework").
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NOTE: This does not include any map work or rezonings required in this
regard as these will be performed either by City staff or as a change order
to this Scope of Services.
2. Prepare new regulations generally and conceptually described in the
"Regulation" section of the"Compact Urban Growth System Framework"
dated July 8, 1996 (hereinafter the "Compact Urban Growth System
Framework"). These new regulations will Include adequate public
facilities regulations (concurrency requirements) for roads and fire only.
Other public facilities may be added to the adequate public facilities
regulations pursuant to a change order to this Scope of Services-
3. Prepare regulations to ensure a direct relation and consistency with City
Plan requirements.
4. Incorporate into regulations the urban form criteria and design criteria
established in the City Plan Principles and Policies.
5. Prepare a beneficial use determination regulation.
6. Incorporate the existing vested rights determination regulation.
7. Consolidate and incorporate the existing subdivision regulations.
8. Develop strategies and provide advice and written recommendations to the
City regarding the Urban Growth Area (UGA) and Intergovernmental
Agreements (IGA) concerning same between the City and Iarimer
County. These strategies and advice may also include the "TGA
Supplement/Alternatives" identified in the July 8, 1996 Compact Urban
Growth System Framework.
9. Develop strategies and provide advice and written recommendations to the
City regarding transferrable development rights(TDR's),particularly with
regard to coordination of same between the City and Larimer County.
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TASK 1- pBOCT ORGANI7.ATION AND1 DATA COLi.FCTION
Task I consists of(a) compilation of all relevant existing documents and studies relevant
to the Scope of Services for evaluation; and (b) determination of and resolution of any data
deficiencies.
The City staff shall compile a Bibliography of all .Ire.Iri'eyanf ordinances and regulations
(LOGS, zoning, subdivision, utilities, site plan review, contributions and dedications of land,
development exactions, infrastructure, land preparation, development approvals, development
procedures, development services organization,etc.), re ant plans(comprehensive plan , small
area plans, corridor plans, etc-), relev t graphics, maps and charts (organizational and
substantive), relevant studies (environmental, infrastructure, utilities, platting, site plan review,
development services organization, etc.) and other relevan materials, data and information that
the City wants the Consultant to consider and that is within this Scope of Services. While the
Consultant may have received some of the relevant documents pursuant to the City Plan scope
of services, the Bibliography will confirm which documents are pertinent. The Consultant will
identify which documents it has previously received (which should be most of them). After
compilation of the Bibliography, City staff shall then forward the Bibliography to Consultant
along with copies of the documents identified in the Bibliography (less the documents the
Consultant has already received) for Consultant's review and evaluation.
The Consultant will review all of the documents identified in the Bibliography once the
Bibliography and documents are provided to Consultant by City. Upon Consultant's review of
these materials, Consultant will forward a Checklist Memorandum on Data Deficiencies to the
City identifying any additional information Consultant believes needs to be made available to
complete the project. The Consultant contemplates few, if any Data Deficiencies in this regard_
After City's receipt and City's review of the Checklist Memorandum on Data Deficiencies, City
and Consultant will conduct a telephone conference call to resolve how the data deficiencies can
be remedied. To the extent that data gaps are identified that can be addressed, they will be
addressed in a reasonably short period of time by City; to the extent data gaps cannot be fulfilled
which are essential to any specific component of the Scope of Services, City and Consultant
agree to modify the Scope of Services to address the problem. For example, adequate public
facility regulations for roads are included in the Scope of Services. If the Consultant identifies
a particular road study or specific traffic data that is required to properly develop the APF
regulations, then the City will need to provide it; if the study or data is unavailable, the Scope
of Services may require modification.
Work Product: City compilation of Bibliography and forwarding of Bibliography and"
documents to Consultant for review; memorandum on Data Deficiencies; telephone conference
call to resolve data deficiencies; City addressing data deficiencies, if appropriate; modification
of Scope of Services, if appropriate.
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TASK 11. �—
COUN _TL'S GRQWT�141AIVAGEIVTF-IVT CONTMI' TEE
The Consultant and City staff will meet every other month during the Scope of Services
with the City Plan Advisory Committee(CPAC) and/or the City Council's Growth Management
Committee to discuss drafts of portions of the draft land use regulations, to review progress,
gain feedback, and discuss current and future tasks. The meetings with CPAC and/or the
Council's Growth Management Committee may be separate or joint meetings at the Cityin
election. However, all of these meetings shall be coordinated and scheduled by the City in
conjunction with other trips and meetings required in the scope of Services. The Consultant will
attend three (3) additional day trips to the City for any City staff meetings relating to this Scope
of Services.
Work Product: City Plan Advisory Committee and/or City CounciPs Growth Management
Committee Meetings every other month.
TASI4 III. 1'IiEI TMTNARY DRAT T OF LAND T SE RE6 Ti.A
TH
Task M.A. �repnration of Preliminara Draft of Land se Re nations
The Consultant shall prepare an initial draft of the proposed Land Use Regulations. This
draft may be provided to the City in several discrete components agreed upon in advance of this
task by the Consultant and the City so that City staff can begin early review of some of the draft
regulations or so that portions of the draft regulations will be delivered at times to more closely
coincide with City Plan work products. After submittal of each discrete component by
Consultant, City staff shall review the document within an agreed upon short time and
immediately provide any comments to the Consultant. The Consultant will make the revisions
to those components mutually agreed upon by the City staff and Consultant. Those revisions
will be included in the preliminary draft of the Land Use Regulations which is to be submitted
to the City at the completion of this task.
The proposed Land Use Regulations will be keyed generally to the Proposed Regulatory
Framework and will generally consider and include if appropriate the "Regulations" identified
as such in the Compact Urban Growth System Framework so that the City Council Land puUse
can refer to the document and clearly understand how the draft of the proposed
Regulations will reflect the concepts, standards and organizational ideas contained within that
material and the agreed-upon structure of the proposed Land Use Regulations.
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The proposed Land Use Regulations will be prepared with full cross-indexing of key
terms in order to assure consistency in word usage and to eliminate conflicts between different
sections of the Land.Use Regulations. This cross-indexing may occur only in the final drafts
of the proposed Land Use Regulations.
In preparing the preliminary draft of the proposed land Use Regulations, a number of
formatting changes will be made. These changes will be designed to ensure consistency of
terminology, ease of use, logical sequencing of procedures and substantive requirements and
comprehensible code requirements.
As a means of simplifying and reducing lengthy textual requirements, the proposed Land
Use Regulations will include tables, matrices, figures and graphics, where appropriate. If
appropriate, a district use matrix (for new permitted use) will be prepared for inclusion in the
draft. The matrix will be designed to permit users to accurately and quickly determine where
various uses are permitted as of right within the City's land use hierarchy. Tables and graphics
may also be employed within individual district provisions as a means of depicting various
property development regulations (e.g., height, setbacks, density and intensity) applicable to
each district. All revisions and drafting will consider the results and recommendations of the
Structure Plan to be prepared as part of the City Plan work program and the Proposed
Regulatory Framework. City staff will be responsible for preparing any and all illustrations,
drawings and pictures to be used in lice new regulations(e.g., illustrations of a particular design
feature).
Where feasible, the Consultant will consolidate similar use types into more general
headings. These general use type categories will be designed to include uses with similar
operating characteristics (e.g., hours of operation, traffic generation potential and neighborhood
impacts). This will be done in an attempt to reduce the need for frequent amendments. Also,
where feasible, the Consultant will consolidate and simplify the standards and framework of the
LAGS. The Consultant contemplates that the consolidation of the LOGS and zoning code will
result in a hybrid system that retains aspects of the LDGS performance zoning system but
provides a greater level of certainty than the current LDGS (see Proposed Regulatory
Framework).
in formatting the proposed Land Use Regulations, headers, footers and other page
formatting techniques will be used to facilitate case of use. These formatting techniques will
permit users to readily identify relevant Code sections by referring to descriptive
section/subsection headers and footers and reduce the need for constant reference to textual
provisions. Section and subsection headings within the Code text will be treated with
underlining, bold or other font changes designed to make them stand out against a backdrop of
lengthy text.
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In preparing the preliminary draft of the proposed Land Use Regulations, Consultant will:
1. Consolidate the LDGS and Zoning Code into new Land Use Regulations
as generally and conceptually described in the Proposed Regulatory
Framework. NOTE: This does not include any map work or rezonings
required in this regard as these will be performed either by City staff or
as a change order to this Scope of Services.
2. Prepare new regulations generally and conceptually described in the
"Regulation" section of the Compact Urban Growth System Framework.
These new regulations will include adequate public facilities regulations
(concurrency requirements) for roads and fire only. Other public facilities
may be added to the adequate public facilities regulations pursuant to a
change order to this Scope of Services.
3, Prepare regulations to ensure a direct relation and consistency with City
Plan requirements.
4. Incorporate into regulations the urban form criteria and design criteria
established in the City Plan Principles and Policies.
5. Prepare a beneficial use determination regulation.
6. Incorporate the existing vested rights determination regulation.
7. Consolidate and incorporate the existing subdivision regulations.
8. Develop strategies and provide advice and written recommendations to the
City regarding the Urban Growth Area (IJGA) and Intergovernmental
Agreements (IGA) concerning same between the City and Iarimer
County. These strategies and advice may also include the "IGA
Supplement/Alternatives" identified in the Compact Urban Growth System
Framework.
9, Develop strategies and provide advice and written recommendations to the
City regarding transferrable development rights(1'DR's),particularly with
regard to coordination of same between the City and Larimer County.
Consultant and City agree that this Scope of Services is designed with a building-block
approach, because of the City's desire to initiate the Scope of Services prior to completion of
the pending City Plan update. For these reasons, the present design of this Scope of Services
establishes the framework and fundamental building blocks for the regulatory program, with
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some growth management techniques added. The City may decide to add additional substantive
regulations to implement specified growth management concepts as a result of the City Plan
work program and products; upon such a decision, this Scope of Services will be amended
pursuant to a change order. Other substantive regulations might still be added (subject to
amendment of this Scope of Services) after completion of various tasks of the City Plan update.
'Work Prodrlet: Preliminary draft of proposed Land Use Regulations.
Task III.B. City Staff Review of Preliminary Draft of Land Use ReeTrlations
Upon completion of the portions of the preliminary draft of the proposed Land Use
Regulations and IGA/TDR recommendations, they shall be forwarded by Consultant to City for
City staff review and comment. After City staff review, Consultant shall conduct up to five (5)
meetings with City staff to receive City staff comments. These meetings may be used by the
City to discuss portions of the proposed preliminary Land Use Regulations or to discuss the
entire proposed preliminary Land Use Regulation. Consultant shall then make any mutually
agreed to revisions after each preliminary draft of the Land Use Regulations and IGA/TDR
recommendations, and provide the City with the next preliminary draft of the Land Use
Regulations and IGA/TDR recommendations for public distribution.
Work Product: Up to five (5) meetings with City staff on comments; revisions to preliminary
draft of Land Use Regulations, if appropriate.
TASK IV. Wt1RI�SIT PS ONPR L_IMINARY DRAFrDFI.AND USEREG ATI NS
After public distribution of the entirc preliminary draft of the Land Use Regulations,
Consultant shall conduct workshops over three(3)consecutive days on the final preliminary draft
of the proposed Land Use Regulations. Workshops will be held with the public, the Planning
and Zoning Board, and/or the City Council. At the workshops the Consultant will present the
preliminary draft, and respond to any questions.
After the workshops, and other meetings conducted by City staff, if appropriate, the City
shall provide Consultant with a single consolidated and comprehensive list of additional
modifications to the preliminary draft of the Lind Use Regulations.
Work Product: Three (3) consecutive days of workshops on preliminary draft of Land Use
Regulations; City's comprehensive modification list.
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TASK V. PREPARATION OF PUB iC HEARING DRAFT OFF LANDL (7SE
REGULATIONS
Consultant shall make one (1) set of revisions to the final version of the preliminary draft
cations
rovid
of visions shall be the Public Hearin
s Regulations
Draft of the sthe Landt of �Use Regl do� by City. This set of
Consultant shall provide to City a hard copy and WordPerfect diskette copy of the Public
Bearing Draft of the Land Use Regulations upon completion by Consultant.Dra oft thety Land Use
shall be
responsible for reproducing and distributing the Public Hearing
Regulations to the public.
Work : One (1) set of revisions to the final version of the preliminary draft
of Land
Use Regulations as agreed to between Consultant and City; preparing Public Hearing Draft of
Land Use Regulations and providing hard copy and WordPerfect diskette copy to City.
TASK VI. A DJTI NA W 1 I(S (I . LTC HEARINGS REVISI NS
Consultant shall participate in two (2) public hearings before the Planning and Zoning
Board and two (2) public Bearings before the City Council on the Public Hearing Draft of the
Land Use Regulations to review concepts and answer questions.
Consultant shall make one (1) set of revisions to the Public Hearing Draft of the Land
Use Regulations based upon a list of modifications provided by the City and agreed to by the
Consultant. This set of revisions shall be the final version of the adopted Land Use Regulations.
Consultant shall provide to City a hard copy and WordPerfect diskette copy of the Final
Land Use Regulations upon completion by Consultant. City shall be responsible for reproducing
and distributing the Final Land Use Regulations to the public.
Consultant will be available, as an amendment to the Scope of Services, to attend
additional public hearings, workshops and meetings. Consultant will also be available, as an
amendment to the Scope of Services, to prepare additional revisions to the Final Draft of the
Land Use Regulations. Consultant shall also be available, at the discretion of the City, to
conduct training programs on the administration of the Land Use Regulations, and/or to develop
checklists or other materials for use of staff, applicants, or the public; these additional
responsibilities would require an amendment to the Scope of Services.
Work Product: Two (2) public hearings before the Planning and Zoning Board and two (2)
public hearings before the City Council on the Public Hearing Draft of die Land Use
Regulations. One (1) set of revisions to the Public Hearing Draft of the Land Use Regulations
as agreed to between Consultant and City; hard copy and WordPerfect diskette copy to City of
Final Land Use Regulations.
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