HomeMy WebLinkAbout2000-123-10/17/2000-ESTABLISHING A PROCESS FOR EVALUATING THE PERFORMANCE OF THE CITY MANAGER, CITY ATTORNEY AND MUNICIP RESOLUTION 2000-123
OF THE COUNCIL OF THE CITY OF FORT COLLINS
ESTABLISHING A PROCESS FOR EVALUATING THE PERFORMANCE OF
THE CITY MANAGER, CITY ATTORNEY AND MUNICIPAL JUDGE
WHEREAS,the City Manager,City Attorney and Municipal Judge are appointed by the City
Council under the provisions of the City Charter; and
WHEREAS,the Municipal Judge is appointed for a two-year term,and the City Manager and
City Attorney serve terms of indefinite duration; and
WHEREAS,the Council is responsible for supervising the performance of all three of these
employees and fixing their compensation; and
WHEREAS, it is essential that these employees perform their duties with integrity,
professionalism and effectiveness; and
WHEREAS,the Council meets with these employees semi-annually in executive session to
review their performance,with the more formal review taking place in November of each year; and
WHEREAS, the Council wishes to standardize the process for conducting these annual
performance reviews, and to adopt procedures that will help ensure a fair and unbiased evaluation
of the employees'performance.
NOW,THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That the annual,formal evaluation of the City Manager and City Attorney (the
"Employees") shall be conducted in accordance with the following guidelines:
A. A written evaluation of each Employee's performance shall be completed by all
councilmembers on forms prepared by the Director of Human Resources in
consultation with the Mayor,Mayor Pro Tern and the affected Employee. The form
completed by each councilmember shall be provided to the affected Employee and
to each member of the Council, together with a composite of all such completed
forms.
B. The Employees shall provide to the City Council self-evaluations containing such
information as they may consider appropriate.
C. No later than October 31 of each year, all completed evaluation forms and
supplemental materials referenced in Section A and B above shall be submitted to the
Human Resources Director for distribution to the Council and the affected
Employee.
D. All councilmembers, irrespective of their evaluation of the Employees, are
encouraged to meet individually with the Employees to discuss their performance.
E. On or before October 15 of each year, the Human Resources Director shall provide
to the Council and each Employee pertinent information regarding the total
compensation paid to the persons holding comparable positions of employment in
other comparable Colorado Front Range cities,together with any other information
that may be considered pertinent by the Council or the Employees. Prior to their
evaluations,the Employees shall provide to the Council their compensation requests
for the ensuing year, together with any proposed contract revisions.
F. No later than the second regular Council meeting in November of each year, the
Council shall consider on first reading an ordinance setting the salaries of the
Employees for the ensuing year. The ordinance shall be adopted on second reading,
together with a resolution addressing any revisions to the Employees'contracts for
the ensuing year, no later than the first meeting in December.
Section 2. That the annual,formal evaluation of the Municipal Judge shall be conducted
in accordance with the following guidelines:
A. A form for evaluation of the Municipal Judge's performance shall be prepared by the
Human Resources Director in consultation with the Mayor, Mayor Pro Tem and
Municipal Judge and distributed to each councilmember on or before October 15 of
each year. The form shall address the Municipal Judge's judicial duties,
administrative duties and Liquor Licensing Authority duties. The forms completed
by each councilmember shall be provided to the Municipal Judge and to each
member of the Council, together with a composite of all such completed forms. If
an individual councilmember believes that he or she is not sufficiently familiar with
the Municipal Judge's performance to evaluate that performance,the councilmember
need not fill out an evaluation form.
B. The Municipal Judge shall provide to the City Council a self-evaluation containing
such information as he or she may consider appropriate.
C. On or before October 15 of each year in which the Municipal Judge is requesting
reappointment, all employees of the Municipal Court and all municipal court
prosecutors shall be provided with copies of the evaluation forms referenced in
Section A above and asked to evaluate the performance of the Municipal Judge. A
copy of each signed, completed form shall be provided to the City Council, together
with any supplemental information provided by the persons completing the forms.
The names of all persons submitting completed forms shall be provided to the
Municipal Judge, together with a composite of the ratings and comments on the
completed forms.
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D. No later than October 31 of each year, all completed evaluation forms and
supplemental materials in Section A through C above shall be submitted to the
Human Resources Director for distribution to the Council and the Municipal Judge.
E. Evaluation forms shall also be made available,through means recommended by the
Municipal Judge, to defendants, prosecution and defense witnesses, attorneys and
other participants in the Municipal Court and liquor licensing processes. The forms
shall be prepared by the Municipal Judge in consultation with the Human Resources
Director,Mayor and Mayor Pro Tem. All persons completing evaluation forms shall
be required to sign their names and shall be told that the Human Resources Director
and the members of the City Council will be provided with copies of their signed,
completed forms, and that the Municipal Judge will receive a composite of all
completed forms, together with the names of those persons submitting the forms.
Copies of all signed, completed forms shall be provided to the City Council on a
quarterly basis. At the same time,the Municipal Judge shall receive a composite of
the comments contained in such forms, together with the names of the persons
submitting the forms.
F. All councilmembers, irrespective of their evaluation of the Municipal Judge, are
encouraged to meet individually with the Municipal Judge to discuss the Municipal
Judge's performance.
G. On or before October 15 of each year, the Human Resources Director shall provide
to the Council and the Municipal Judge pertinent information regarding the total
compensation paid to the municipal judges of other comparable Colorado Front
Range cities, together with any other information that may be considered pertinent
by the Council or the Municipal Judge. Prior to his or her evaluation,the Municipal
Judge shall provide to the Council his or her compensation request for the ensuing
year, together with any proposed contract revisions.
H. No later than the second regular Council meeting in November of each year, the
Council shall consider on first reading an ordinance setting the salary of the
Municipal Judge for the ensuing year. The ordinance shall be adopted on second
reading,together with a resolution addressing any revisions to the Municipal Judge's
contract for the ensuing year, no later than the first meeting in December.
Passed and adopted at a regular meeting of the City Council he is 17th day of October,
A.D. 2000.
r
Mayor
ATTEST:
City Clerk
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