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HomeMy WebLinkAbout2000-123-10/17/2000-ESTABLISHING A PROCESS FOR EVALUATING THE PERFORMANCE OF THE CITY MANAGER, CITY ATTORNEY AND MUNICIP RESOLUTION 2000-123 OF THE COUNCIL OF THE CITY OF FORT COLLINS ESTABLISHING A PROCESS FOR EVALUATING THE PERFORMANCE OF THE CITY MANAGER, CITY ATTORNEY AND MUNICIPAL JUDGE WHEREAS,the City Manager,City Attorney and Municipal Judge are appointed by the City Council under the provisions of the City Charter; and WHEREAS,the Municipal Judge is appointed for a two-year term,and the City Manager and City Attorney serve terms of indefinite duration; and WHEREAS,the Council is responsible for supervising the performance of all three of these employees and fixing their compensation; and WHEREAS, it is essential that these employees perform their duties with integrity, professionalism and effectiveness; and WHEREAS,the Council meets with these employees semi-annually in executive session to review their performance,with the more formal review taking place in November of each year; and WHEREAS, the Council wishes to standardize the process for conducting these annual performance reviews, and to adopt procedures that will help ensure a fair and unbiased evaluation of the employees'performance. NOW,THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the annual,formal evaluation of the City Manager and City Attorney (the "Employees") shall be conducted in accordance with the following guidelines: A. A written evaluation of each Employee's performance shall be completed by all councilmembers on forms prepared by the Director of Human Resources in consultation with the Mayor,Mayor Pro Tern and the affected Employee. The form completed by each councilmember shall be provided to the affected Employee and to each member of the Council, together with a composite of all such completed forms. B. The Employees shall provide to the City Council self-evaluations containing such information as they may consider appropriate. C. No later than October 31 of each year, all completed evaluation forms and supplemental materials referenced in Section A and B above shall be submitted to the Human Resources Director for distribution to the Council and the affected Employee. D. All councilmembers, irrespective of their evaluation of the Employees, are encouraged to meet individually with the Employees to discuss their performance. E. On or before October 15 of each year, the Human Resources Director shall provide to the Council and each Employee pertinent information regarding the total compensation paid to the persons holding comparable positions of employment in other comparable Colorado Front Range cities,together with any other information that may be considered pertinent by the Council or the Employees. Prior to their evaluations,the Employees shall provide to the Council their compensation requests for the ensuing year, together with any proposed contract revisions. F. No later than the second regular Council meeting in November of each year, the Council shall consider on first reading an ordinance setting the salaries of the Employees for the ensuing year. The ordinance shall be adopted on second reading, together with a resolution addressing any revisions to the Employees'contracts for the ensuing year, no later than the first meeting in December. Section 2. That the annual,formal evaluation of the Municipal Judge shall be conducted in accordance with the following guidelines: A. A form for evaluation of the Municipal Judge's performance shall be prepared by the Human Resources Director in consultation with the Mayor, Mayor Pro Tem and Municipal Judge and distributed to each councilmember on or before October 15 of each year. The form shall address the Municipal Judge's judicial duties, administrative duties and Liquor Licensing Authority duties. The forms completed by each councilmember shall be provided to the Municipal Judge and to each member of the Council, together with a composite of all such completed forms. If an individual councilmember believes that he or she is not sufficiently familiar with the Municipal Judge's performance to evaluate that performance,the councilmember need not fill out an evaluation form. B. The Municipal Judge shall provide to the City Council a self-evaluation containing such information as he or she may consider appropriate. C. On or before October 15 of each year in which the Municipal Judge is requesting reappointment, all employees of the Municipal Court and all municipal court prosecutors shall be provided with copies of the evaluation forms referenced in Section A above and asked to evaluate the performance of the Municipal Judge. A copy of each signed, completed form shall be provided to the City Council, together with any supplemental information provided by the persons completing the forms. The names of all persons submitting completed forms shall be provided to the Municipal Judge, together with a composite of the ratings and comments on the completed forms. 2 D. No later than October 31 of each year, all completed evaluation forms and supplemental materials in Section A through C above shall be submitted to the Human Resources Director for distribution to the Council and the Municipal Judge. E. Evaluation forms shall also be made available,through means recommended by the Municipal Judge, to defendants, prosecution and defense witnesses, attorneys and other participants in the Municipal Court and liquor licensing processes. The forms shall be prepared by the Municipal Judge in consultation with the Human Resources Director,Mayor and Mayor Pro Tem. All persons completing evaluation forms shall be required to sign their names and shall be told that the Human Resources Director and the members of the City Council will be provided with copies of their signed, completed forms, and that the Municipal Judge will receive a composite of all completed forms, together with the names of those persons submitting the forms. Copies of all signed, completed forms shall be provided to the City Council on a quarterly basis. At the same time,the Municipal Judge shall receive a composite of the comments contained in such forms, together with the names of the persons submitting the forms. F. All councilmembers, irrespective of their evaluation of the Municipal Judge, are encouraged to meet individually with the Municipal Judge to discuss the Municipal Judge's performance. G. On or before October 15 of each year, the Human Resources Director shall provide to the Council and the Municipal Judge pertinent information regarding the total compensation paid to the municipal judges of other comparable Colorado Front Range cities, together with any other information that may be considered pertinent by the Council or the Municipal Judge. Prior to his or her evaluation,the Municipal Judge shall provide to the Council his or her compensation request for the ensuing year, together with any proposed contract revisions. H. No later than the second regular Council meeting in November of each year, the Council shall consider on first reading an ordinance setting the salary of the Municipal Judge for the ensuing year. The ordinance shall be adopted on second reading,together with a resolution addressing any revisions to the Municipal Judge's contract for the ensuing year, no later than the first meeting in December. Passed and adopted at a regular meeting of the City Council he is 17th day of October, A.D. 2000. r Mayor ATTEST: City Clerk 3