HomeMy WebLinkAbout2000-111-09/05/2000-AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT WITH THE FEDERAL AVIATION ADMINISTRATION R RESOLUTION 2000-111
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT
WITH THE FEDERAL AVIATION ADMINISTRATION REGARDING
THE REHABILITATION OF THE GENERAL AVIATION APRON
WHEREAS, the Cities of Fort Collins and Loveland jointly own and operate the Fort
Collins-Loveland Municipal Airport (Airport); and
WHEREAS, the Cities, through Resolution 94-110, have adopted an Operating and
Development Policy, an Airport Capital Improvement Program, and Airport Layout Plans; and
WHEREAS, the Airport has developed a twenty-year Capital Improvement Program which
is consistent with the above Resolution and the Airport's market niche of general aviation and
commuter service; and
WHEREAS, the Federal Aviation Administration provides grant funding to eligible airports
to enable those airports to pursue, in a timely manner, required capital improvements included
within an adopted Capital Improvement Program; and
WHEREAS, the Cities have applied for, and have been offered, a grant from the Federal
Aviation Administration in the amount of $610,650 for the purpose of rehabilitating the Airport's
general aviation apron; and
WHEREAS, the Cities have budgeted and appropriated the 10% matching funds necessary
to accept this grant from the Federal Aviation Administration.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS, COLORADO that the City Manager be, and hereby is, authorized to enter into the Grant
Agreement for the rehabilitation of the general aviation apron, in substantially the form attached
hereto as Exhibit "A", subject to such modifications in form or substance as the City Manager, in
consultation with the City Attorney, may deem necessary to effectuate the purposes of this
Resolution or to protect the interests of the City.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 5th
day of September, A.D. 2000.
Mayor
AT''JEST:
City Clerk
4
f
EXHWTT "All
U.S. Department DRAFT
of Transportation
GRANT AGREEMENT
Federal Aviation
Administration
Part I - Offer
Date of Offer:
Airport: Fort Collius-Loveland NItuilcipal
Project Number: 3-08-0023-16
Contract lumber: DOT-FAOONNT-1041
To: City of Fort Collins and City of Loveland, Colorado
(herein called the "Sponsor")
From: The United States of America (acting through the Federal Aviation Administration, herein called the
.,l;AA„)
Whereas, the Sponsor has submitted to the FAA a Project Application dated July 24, 2000 for a grant of Federal funds
for a project at or associated with the Fort Collins-Loveland Municipal Airport which Project Application, as approved
by the FAA, is hereby incorporated herein and made a part hereof; and
Whereat, the FAA has approved a project for the Airport(herein called the "Project")consisting of the following:
Rehabilitate General Aviation Apron,
ail as more particularly described in the Project Application.
FAA Form 5100-37(10189) 1
AUG-15-00 TUE 08:27 AM ANM 600 FAX NO. 13 P. 02/06
D 'F T
Now therefore,pursuant to and for the purpose of carrying out the provisions of Title 49, U.S.C., Subtitle Vll, part 13, as
amended, and in consideration of (a) the Sponsor's adoption and ratification of the representations and assurances
contained in said Project Application and its acceptance of this offer as hereinafter provided, and (b) the benefits to
accrue to the United Stites and the public from the accomplishment of the Project and compliance with the assurances
and conditions as herein provided, The Federal Aviation Administration, for and oft behalf of the United States,
hereby offers and agrees to pay, as the United States share of the allowable:costs incurred in accomplishing the Project,
90.00 percent.
This Offer is made on and subjectto the following terms and conditions:
Conditions
1. The maximum obligation of the United States payable under this offer shall be $610,650.00. For the purposes of
any future grant amendments which may increase the foregoing maximum obligation of the United States under
Title 49, U.S.C., section 47105(b), the following amounts are being specified for this purpose:
S-0-for planning
$610,630.00 for airport development and noise program implementation
2. The allowable costs of the project shall not include any costs determined by the FAA to be ineligible for
consideration as to allowabiliry under the provisions of Title 49, U.S.C., Subtitle VII, Part A..
3. Payment of the United States share of the allowable project costs will be made pursuant to and in accordance
with the provisions of such regulations and procedures as the Secretary shall prescribe. Final determination of
the United States share will be based upon the final audit of the total amount of allowable project costs and
Settlement will be made for any upward or downward adjustments to the Federal share of costs.
4. The Sponsor shall carry out and complete the Project without undue delay and in accordance with the terms
hereof, and such regulations and procedures as the Secretary shall prescribe, and agrees to comply with the
assurances which were made part of the project application.
5. The FAA reserves the right to amend or withdraw this offer at any time prior to its acceptance by the Sponsor.
6. This offer shall expire and the United States shall not be obligated to pay any part of the costs of the project
unless this offer has been accepted by the Sponsor on or before September 7, 2000, or such subsequent date as
m<<y be p:cacribed in writing by the FAA.
7. the Sponsor shall take all steps, including litigation if necessary, to recover Federal funds spent fraudulently,
wastefully, or in violation of Federal antitrust statutes; or misused in any other manner in any project upon which
Federal funds have been expended. For the purposes of this grant agreement, the term ".Federal funds" means
funds however used or disbursed by the Sponsor that were originally paid pursuant to this or any other Fedeml
grant agreement. It shall obtain the approval of the Secretary as to any determination of the amount of the
Federal share of such finds. It shall return the recovered Federal share, including funds recovered by settlement,
order or judgment, to the Secretary. It shall furnish to the Secretary, upon request, all documents and records
pertaining to the determination of the amount of the Federal share or to any settlement, litigation, negotiation, or
FAA Form 5100-37(10189) 2
AUG-15-00 TUE 08:27 AM - ANM 600 FAX NO. 13 P. 03/06
DRAFY
other efforts taken to recover such funds. All settlements or other final positions of the sponsor, in court or
otherwise, involving the recovery of such Federal share shall be approved in advance by the Secretary.
8. The United States shall not be responsible or liable for damage to property or injury to persons which may arise
from, or be incident to, compliance with this grant agreement.
Special Conditions
9. The Sponsor will carry out the project in accordance with policies, standards, and specifications approved by the
Secretary including but not limited to the advisory circulars listed in the "Current FAA Advisory Circulars for
AiP Projects," dated July 1, 1999, and included in this grant, and in accordance with applicable state policies,
standards, and speci f ieations approved by the Secretary.
10. Unless otherwise approved by the FAA, it will not acquire or permit any contractor or subcontractor to acquire
any steel or manufactured products produced outside the United States to be used for any project for airport
development or noise compatibility for which funds are provided under this grant. The Sponsor will include in
every contract a provision implementing this special condition.
11. It is understood and agreed by the parties hereto that the maximum obligation of the United States for this grant
agreement may, if requested by the Sponsor and approved by the FAA,be increased as provided in Title 49,
U.S.C., Section 47108(b)to cover increased eligible and allowable development project costs. Upon approval of
the Sponsor's request for such an increase, FAA will advise the Sponsor by letter of the new bunt amount.
Issuance of such letter will constitute an amendment to this agreement and the maximum grant obligation of the
United States will be adjusted to the amount specified.
13. The Sponsor agrees to perform the following:
a. Furnish a construction management program to FAA prior to the start of construction which shall detail
the measures and procedures to be used to comply with the quality control provisions of the construction
contract, including, but not limited to, all quality control provisions and tests required by the Federal
specifications. the program shall include as a minimum:
(1) The name of the person representing the sponsor who has overall responsibility for contract
administration for the project and the authority to bike necessary actions to comply Nvith the
contract.
l2) Names of testing laboratories and consulting engineer firms with quality control responsibilities
on the project, together with a description of the services to be provided.
(3) Procedures for determining that testing laboratories meet the requirements of the American
Society of Testing and Materials standards on laboratory evaluation, referenced in the contract
specifications (D 3666, C 1077).
(4) Qualifications of engineering supervision and construction inspection personnel.
FAA Form 5100-37 (10/a91 3
AUG-15-00 TUE 08:28 AM ANM 600 FAX NO. 13 P. 04/06
R
At
(�) A listing of all tests required by the contract sp cii at+iors"inedin the g type and frequency of
tests to be taken, the method of sampling, the applicable test standard, and the acceptance criteria
or tolerances permitted for each type of test.
(6) Procedures for ensuring that the tests are taken in accordance with the program, that they are
documented daily, that the proper corrective actions,where necessary,are undertaken.
b. Submit at completion of the project,a final test and quality control report documenting the results of all
tests performed,highlighting those tests that failed or did not meet the applicable test standard. The
report shall include the pay reductions applied and reasons for accepting any out-of-tolerance material.
C. Failure to provide a complete report as described in paragraph(e), or failure to perform such tests, shall,
absent any compelling justification,result in a reduction in Federal participation for costs incurred in
connection with construction of the applicable pavement. Such reduction shall be at the discretion of the
FAA and will be based on the type or types of required tests not performed or not documented and will
be commensurate with the proportion of applicable pavement with respect to the total pavement
constructed under the grant agreement.
d. The FAA,at its discretion,reserves the right to conduct independent tests and to reduce grant payments
accordingly if such independent tests determine that Sponsor test results are inaccurate.
13. For a project to replace or reconstruct pavement at the airport, the sponsor shall implement an effective airport
pavement maintenance management program as is required by Airport Sponsor Assurance Number 11. The
sponsor shall use such program for the useful life of any pavement constructed, reconstructed, or repaired with
Federal financial assistance at the airport. As a minimum, the program must conform with the provisions in the
attached outline entitled "Pavement Maintenance Management Program."
14. The sponsor attests any automated facility, technology system, or equipment acquired, assessed, tested, installed
or repaired under this Airport Improvement Program project has completed, or will complete, successful
verification and validation of the year 2000 (Y2K) date change data processing. The sponsor shall ensure Y2K
compliance of the facilities, systems, or equipment prior to its acceptance and/or commissioning to verify it
meets operational standards. The sponsor must provide for continuous operation and maintenance of such, or
alternate courses of action. The future Y2K awareness, assessment(including associated testing), renovation.
validation, and implementation work related to the project will be the responsibility of the sponsor or its
contractor. he Government will not participate in additional costs of Y2K assessment, testing, or repair work
tier the automated data processing subject to this grant agreement.
FAA Form 5100.37(40189) 4
AUG-15-00 TUE 08:29 AM ANM 600 FAX NO. 13 P. 05/06
The Sponsor's acceptance of this Offer and ratification and adoption of the Project Application incorporated herein shall be evidenced
by execution of this instrument by the Sponsor, as hereinafter provided, and this Offer and Acceptance shall comprise a Grant
Agrectru:»t,as provided by Title 49, U.S.C.,Subtitle VII, Part B, as amended,constituting the contractual obligations and rights of the
United States and the Sponsor with respect to the accomplishment of the Project and compliance with the assurances and conditions as
provided herein. Such Grant Agreement shall become effective upon the Sponsor's acceptance of this Offer.
United Stales orAmerica
Federal Aviation Administration
Manager,Denver Airports District Office
Part 11 - Acceptance
The Sponsor does hereby-ratify and adopt all assurances,statements,representations, warranties, covenants, and agreements contained
in sloe Project Application and incorporated materials referred to in the foregoing Offer and does hereby accept this Offer and by such
acceptance agrees to comply with all of the terms and conditions in this Offer and in the Project Application.
Cxceutcd tiii, tiny of_ 2000.
CITY OF FORT COLLINS. COLORADO
By:
(SEAL) Sponsor•. Designated Official Representative - --
.S1te51 ?'itic:
'fitic:
Certificate of Sputisur's Attorney
acting as Attorney for r,ie Sponsor do hereby certify:
That in my opinion the Sponsor is einpowcrLd to enter into the foregoing Grant Agreement under the laws of the State of Colorado.
Furrier, i Nava esamiued the fore goinb Grant Agreement and the actions taken by said Sponsor relating thereto, and find that the
acceptance thereof by said Sponsor and Spun or's official representative has been duly auttiotized and that the execution thereof is in
all respects due and proper and in accordance with the laws of the said State and Title 49, U.S.C., Subtitle VII. Part B, as amended. In
addition, for grants involving projects to be carried out on property not owned by the Sponsor, there are no Ic-al impedimenis dial
will prevent full performance by the Sponsor. Further, it is my opinion that the said Grant Agreement constitutes a le-al and binding
obligaurni of the Sponsor in accordance with Elie terns thereof.
Dared at_-------_ --tiis _--day of
Signatnrc of Sp uns,'s Attorney -----
FAA Form 5100-37(7190) g
AUG-15-00 TUE 08:29 AM ANM 600 FAX N0, 13 P. 06/06
r. •i ,- • L .. .
The Sponsor does hereby ratify and adopt all assurances, statements,representations,warranties, covenants,and agreements contacted
in the Project Application and incorporated materials referred to in the foregoing Offer and does hereby accept this Offer and by such
aeceptanco agrees to comply with all of the terms and conditions in this OIIar and in the Project Application.
Executed this day of 2000.
arY OF LOVET.AND,COLORADO
(SEAL) ley.
Sponsor Designated Official Representative
Attest: Titlu:
Certificate of Sponsor's Attorney
1• acting•,as Attorney for the Sponsor do hereby certify:
That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of dtc State of Colorado.
Further, T have ermined the foregoing Grant Ag•rcemeut and the actions taken by said Sponsor relating thereto, and find that the
acceptance thereof by said Sponsor and Sponsoes official representative has been duly authorized and that the execution thereof is in
all respects due and proper and in accordance with the laws of the said State and Titlea9,U.S.C., Subtitle VIT, Part B, as amended. In
addition, for grants involving projects to be carried out on property not owned by the Sponsor, there are no legitl impediments that
wiii prevent full performance by the Sponsor. Further, it is my opinion that the said Grant Agreement constitutes a legal and binding
obligation Of the Sponsor in accordance with the terms thereof:
this—day of
Signature of Snonsur's Attumev
FAA Form S100.37(7190) E