HomeMy WebLinkAbout2000-031-02/15/2000-APPROVING THE PURCHASE OF 800MHZ COMMUNICATIONS SYSTEM EQUIPMENT AS AN EXCEPTION TO THE COMPETITIVE RESOLUTION 2000-31
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING THE PURCHASE OF 800MHz COMMUNICATIONS
SYSTEM EQUIPMENT AS AN EXCEPTION
TO A COMPETITIVE REQUIREMENTS
WHEREAS, over the next several years the City will be transitioning to 800MHz radio
frequencies for all departments using such radio technology; and
WHEREAS, Motorola has developed and implemented an area-wide 800MHz system
infrastructure which will cost less than any such structure the City might develop on its own; and
WHEREAS, no other company has developed compatible 800 MHZ infrastructure in the
area; and
WHEREAS, the use of 800MHz frequencies and the Motorola infrastructure will enhance
the City's ability to interact with other local agencies; and
WHEREAS, the Purchasing Agent has determined that the purchase of 800MHz
communications system equipment and infrastructure from Motorola as an exception to a
competitive process is in the best interests of the City, due to the inherent cost savings and
efficiencies; and
WHEREAS, funds have been budgeted and approved in the budget for 2000 and 2001; and
WHEREAS, Section 8-161(d)(1)(a) of the Code of the City of Fort Collins authorizes the
Purchasing Agent to negotiate the purchase of supplies and services without utilizing a competitive
bidding process where the Purchasing Agent determines that only one responsible source exists;and
WHEREAS,the Purchasing Agent has determined that only one responsible source of 800
MHZ frequency equipment exists,and has submitted the requisite justification for his determination
to the City Manager for approval; and
WHEREAS, the City Manager has reviewed and concurred in that determination for this
acquisition; and
WHEREAS, Section 8-161(d)(3) requires approval of this purchasing method by the City
Council for items costing more than One Hundred Thousand Dollars($100,000)prior to acquisition;
and
WHEREAS,Section 8-161(d)(4)of the Code provides that any procurement approved by the
City Manager or the Council as an exception to competitive purchasing requirements may be used
as the basis for a negotiated purchase of additional quantities of the same materials or services within
a period of five years.
NOW,THEREFORE,BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the purchase of 800 MHZ communications system equipment and infrastructure from
Motorola for Transfort in fiscal year 2000 in the amount of$295,791, and subsequent purchases
from Motorola of additional unspecified 800 MHZ communication system equipment and
infrastructure through fiscal year 2004,are hereby approved as exceptions to the City's competitive
purchasing requirements, so long as no compatible communications system equipment and
infrastructure are reasonably available in the Fort Collins area
Passed and adopted at a regular meeting of the City Council held this 15th day of February,
A.D. 2000.
Mayor
ATTEST:
City Clerk