HomeMy WebLinkAbout2001-112-09/04/2001-APPROVING THE PURCHASE OF PROFESSIONAL SERVICES FROM AYRES ASSOCIATES AS AN EXCEPTION TO THE COMPETI RESOLUTION 2001-112
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING THE PURCHASE OF PROFESSIONAL SERVICES
FROM AYRES ASSOCIATES AS AN EXCEPTION TO THE
COMPETITIVE PROCUREMENT PROCESS
WHEREAS, Ayres Associates is currently under a professional services contract with the
City to finalize the draft of the Cache la Poudre Master Drainageway Plan(the"Drainageway Plan");
and
WHEREAS, the work done by Ayres Associates and its subcontractor, EDAW, on the
Drainageway plan included identifying flood hazards and areas of instability along the Poudre River
Corridor, public outreach, estimating damages and costs, and evaluating alternatives to protect the
public, property, and natural resources within the Poudre River Corridor; and
WHEREAS, the performance of Ayres Associates and its subcontractor, EDAW, has been
satisfactory; and
WHEREAS, the Drainageway Plan identified the river reach between Lincoln Avenue and
Linden Street as needing mitigation of unstable river banks, and the Downtown River Corridor
Implementation Program,designed by the City's Advance Planning Department,identified the same
reach as a first priority for addressing bank stability and habitat restoration,and a second priority for
Poudre River Trail amenities; and
WHEREAS, the next phase in bringing together and implementing the Drainageway Plan
and the Downtown River Corridor Implementation Program is the Poudre Enhancement Project(the
"Project"), which will involve designing and engineering improvements to the Poudre River
Corridor that are consistent with the aesthetics and conditions along the river, and the vision the
community has identified for this section of the river; and
WHEREAS, the total estimated cost of these services is $120,000; and
WHEREAS, funds for the City's share of the costs is budgeted in the 2001 Budget in the
amount of$60,000 and the remaining balance of$60,000 will be funded from a grant from the
Downtown Development Authority; and
WHEREAS, Section 8-161(d)(1)(b) of the City Code authorizes the Purchasing Agent to
contract for services without competition if, although there exists more than one (1) responsible
source, a competitive process cannot be used or, if used,will result in a substantially higher cost to
the city, will otherwise injure the city's financial interests or will substantially impede the city's
administrative functions or the delivery of services to the public; and
WHEREAS,the Purchasing Agent has determined that purchasing professional services from
Ayres Associates to implement the Project falls within the scope of this exception, because Ayres
Associates and its subcontractors are already familiar with the Poudre River and the technical
hydrologic and hydraulic computer modeling for the Project area, and the types of improvements
and mitigation required along the Poudre River Corridor, through their work on the Drainageway
Plan, and this familiarity will save the City costs over bringing in a new design firm at this stage;
and
WHEREAS, the Purchasing Agent has submitted the requisite justification for said
determination to the City Manager for approval; and
WHEREAS, the City Manager has reviewed and approved the justification for this
acquisition; and
WHEREAS, Section 8-161(d)(3) of the City Code requires approval of this purchasing
method by the City Council for items costing more than One Hundred Thousand Dollars($100,000)
prior to acquisition.
NOW, THEREFORE,BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the Purchasing Agent is hereby authorized to purchase professional services from
Ayres Associates to implement a segment of the Drainageway Plan and the Downtown River
Corridor Implementation Program through design of the Poudre Enhancement Project, in the
estimated amount of ONE HUNDRED TWENTY THOUSAND DOLLARS ($120,000), as an
exception to the competitive procurement process requirements.
Passed and adopted at a regular meeting of the City Council held this 4th day of September,
A.D. 2001.
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Mayor
ATTEST:
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City Clerk