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HomeMy WebLinkAbout122 - 10/04/2011 - APPROPRIATING PRIOR YEAR RESERVES AND UNANTICIPATED REVENUE IN THE GENERAL FUND FOR THE BUILDING ON ORDINANCE NO. 122, 2011 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES AND UNANTICIPATED REVENUE IN THE GENERAL FUND FOR THE BUILDING ON BASICS POLICE COMPUTER AIDED DISPATCH, RECORDS MANAGEMENT AND JAIL MANAGEMENT SYSTEM UPGRADE WHEREAS, the City of Fort Collins Police Services operates a computer aided dispatch, records and jail management system(the"System")in conjunction with the Larimer County Sheriff, Colorado State University Police, Estes Park Police, Timnath Police, Poudre Fire Authority, and Poudre Valley Ambulance; and WHEREAS,the current System was fully implemented in 2004 and has not been upgraded since that time; and WHEREAS,on November 1,2005,Fort Collins voters passed a ballot measure establishing a one-quarter cent sales tax to fund the projects in the"Building on Basics"("BOB")program,which program includes enhancements an updates to the System; and WHEREAS,in order to enhance the functionality and preserve the continued viability of the System,which is a vital asset of Fort Collins Police Services and critical infrastructure of the other agencies that utilize the System,it is necessary to upgrade the existing software and hardware for the System; WHEREAS, the cost of the upgrades is estimated to be $1.6 million; and WHEREAS, there currently exists in the BOB portion of the Sales and Use Tax fund the amount of$712,612, available for expenditure on the System(the"BOB Funds"),which funds has not been previously appropriated; and WHEREAS,the BOB Funds are available to be moved to the General Fund,as unanticipated revenue, and appropriated therein for expenditure on the System; and WHEREAS, the sum of$960,000 has been reserved in the General Fund for the System upgrades; and WHEREAS,Article V,Section 9,of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations,in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the appropriation of the revenue as described herein will not cause the total amount appropriated in the General Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during any fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated for expenditure from unanticipated revenue in the General Fund the sum of SEVEN HUNDRED TWELVE THOUSAND SIX HUNDRED TWELVE DOLLARS($712,612)for the upgrade and replacement of the Police Services computer aided dispatch, records management and jail management system. Section 2. That there is hereby appropriated for expenditure from prior year reserves in the General Fund the sum of NINE HUNDRED SIXTY THOUSAND DOLLARS ($960,000) for the upgrade and replacement of the Police Services computer aided dispatch, records management and jail management system. Introduced, considered favorably on first reading, and ordered published this 20th day of September,A.D. 2011, and to be presented for final passage on the 4th day of October, A.D. 2011. O�f O R T COGy ,GG.(Q-Z— `�: % ayor ATTEST: v. A� ?N Chief'Deputy City Clerk ©RPM Passed and adopted on final reading on the 4th day of October, A.D. 2011. ayor ATTEST: G`�`l OFFaRT CO Chief Deputy City Clerk : O �oRADO••