HomeMy WebLinkAbout038 - 03/19/2013 - EXTENDING THE CONTRACT OF THE CITY'S EMPLOYEE WELLNESS PROGRAM SOFTWARE PROVIDER ORDINANCE NO. 038, 2013
OF THE COUNCIL OF THE CITY OF FORT COLLINS
EXTENDING THE CONTRACT OF THE CITY'S EMPLOYEE
WELLNESS PROGRAM SOFTWARE PROVIDER
WHEREAS, the Mayo Foundation for Medical Education and Research, a Minnesota
nonprofit corporation (the "Service Provider") was selected by a competitive process to provide
Health Risk Assessment software for the City's wellness program commencing on April 1, 2008;
and
WHEREAS, the City has contracted with the Service Provider for the last five years and
the Service Provider has satisfactorily performed under that agreement; and
WHEREAS, Section 8-186 of the City Code limits contracts for services, including
renewals, to no longer than five years, unless authorized by ordinance; and
WHEREAS, the current contract with the Service Provider expires March 31, 2013; and
WHEREAS, the City begins its annual health assessment campaign in March, 2013; and
WHEREAS, the City will release a Request for Proposal in spring, 2013, as the first step
in assessing the viability of an Employee Onsite Clinic Services; and
WHEREAS, City staff believes there is a possibility of consolidating the gathering of
Health Risk Assessment data with the same vendor of Employee Onsite Clinic Services; and
WHEREAS, there are possible cost savings, efficiencies, and effectiveness associated
with consolidating the two activities; and
WHEREAS, extending the current contract with the Service Provider will allow staff to
analyze how the Health Risk Assessment may be incorporated with various Employee Onsite
Clinical models; and
WHEREAS, the City also desires to extend the term of the agreement with the Service
Provider for an additional one-year period beyond the current five-year limit in order to permit
sufficient time to conduct a competitive process for a 2014 agreement; and
WHEREAS, because of the time and resources required to complete a competitive
process, the Purchasing Agent has determined that a competitive process cannot reasonably be
used prior to the expiration of the current agreement with the Service Provider and, if used,
would result in substantially higher cost to the City and may result in the impairment of the
City's administrative functions, and the Purchasing Agent has submitted the requisite
justification for this determination to the City Manager for approval; and
WHEREAS, the City Manager has reviewed and approved the justification for this
contract extension.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS that the Purchasing Agent is hereby authorized to enter into an extension of the
wellness program software services agreement with the Mayo Foundation for Medical Education
and Research from April 1, 2013 through and including March 31, 2014.
Introduced, considered favorably on first reading, and ordered published this 5th day of
March, A.D. 2013, and to be presented for final passage on the 19th day of March, A.D. 2013.
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Passed and adopted on final reading on the 19th day of March, A.D. 2013.
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