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HomeMy WebLinkAbout126 - 10/21/2008 - AUTHORIZING THE PURCHASING AGENT TO ENTER INTO AN EXTENSION OF THE CITY PARK NINE GOLF COURSE GOLF S ORDINANCE NO. 126, 2008 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING THE PURCHASING AGENT TO ENTER INTO AN EXTENSION OF THE CITY PARK NINE GOLF COURSE GOLF SERVICES AND CONCESSION AGREEMENT FOR UP TO FIVE ADDITIONAL YEARS WHEREAS, Section 8-186(a) of the City Code requires that any contract for services with a potential total term over five years in length be authorized by Council by ordinance; and WHEREAS, David R. McCleave was the successful bidder under the City's Request for Proposal No. 911 (the "Proposal") and entered into the City Park Nine Golf Course Golf Services And Concession Agreement (the "Agreement") with the City on November 28, 2003; and WHEREAS,the City and David R. McCleave agreed to an Assignment of Agreement and Consent to Assignment on December 30,2003(the"Assignment")where David R.McCleave,a sole proprietor,assigned his obligations under the Agreement to DMAC Golf,LLC("DMAC"),a limited liability company owned by him; and WHEREAS,the City and DMAC entered into a First Addendum to the City Park Nine Golf Services and Concession Agreement (the "First Addendum") on February 20, 2004 to modify the type of license DMAC was required to obtain under the requirements of the Agreement; and WHEREAS, the Purchasing Agent has determined that DMAC, the current contractor providing golf professional and snack bar concession services at City Park Nine Golf Course, has performed those services well and to the satisfaction of the City and the general public over the course of the existing Agreement as modified by the Assignment and First Addendum (the "Modified Agreement"); and WHEREAS, the Proposal and the Modified Agreement contemplate the possible extension of the Modified Agreement beyond its original one-year term plus four one-year renewals,based on the expectation that a longer term arrangement for those services would enable proposers to offer more desirable services to the City at a more advantageous quality and rate than without such a longer term potential; and WHEREAS,the Purchasing Agent has further determined that in order to continue with the delivery of high quality golf services and concessions to the public at City Park Nine Golf Course, the extension of the Modified Agreement for up to an additional five one-year terms,without a new competitive process for such services, is advisable and would maintain continuity and provide golf professional and concessionaire stability in the delivery of those services; and WHEREAS, the Golf Board reviewed a proposed extension at its regular meetings on June 18,2008,and July 16,2008,and after receiving positive public input/comments,voted unanimously to recommend and encourage the City Council to authorize such an extension. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the City Council hereby authorizes, pursuant to City Code Section 8-186(a), an extension of the City Park Nine Golf Course Golf Services And Concession Agreement, dated November 28, 2003, as modified by the Assignment of Agreement And Consent to Assignment dated December 30,2003,and the First Addendum dated February 24,2004,for the year 2009,with annual renewal options for the years 2010 through 2013,or a potential total term of ten(10)years. Introduced, considered favorably on first reading, and ordered published this 7th day of October, A.D. 2008, and to be presented for final passage on t day of October, A.D. 2008. May ' ATTEST: A Chief Deputy City Clerk Passed and adopted on final reading on the 21 st day o ct ber,A.D�2008. 4 �7✓W�/ � Mayo ATTEST: A �412 City Clerk