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HomeMy WebLinkAbout025 - 03/18/2008 - AUTHORIZING THE TRANSFER OF EXISTING MANAGEMENT INFORMATION SERVICES APPROPRIATIONS FROM THE GENERAL ORDINANCE NO. 025, 2008 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING THE TRANSFER OF EXISTING MANAGEMENT INFORMATION SERVICES APPROPRIATIONS FROM THE GENERAL FUND TO THE DATA AND COMMUNICATIONS FUND WHEREAS,Management Information Services("MIS")has appropriations budgeted in the General Fund and in the Communications Fund; and WHEREAS, the Communications Fund is an Internal Service Fund which accounts for Management Information Services budgets related to the telephone infrastructure and services;and WHEREAS,the computer equipment and systems,and network infrastructure and services of Management Information Services have been accounted for in the General Fund; and WHEREAS,technology has changed and there is no longer a clear distinction between the data network infrastructure and telephone infrastructure; and WHEREAS, Section 8-57 of the Code of the City of Fort Collins authorizes the creation of Internal Service funds to account for the financing of goods or services provided by one service area, department or agency to other service areas, departments or agencies of the City, or other governmental units, on a cost reimbursement basis; and WHEREAS,consolidating Management Information Services into a single Internal Service fund, the Data and Communications Fund, will provide greater transparency into Information Technology operations and better support MIS in tailoring service levels to City departments and external agencies; and WHEREAS, this business model is recognized as an industry best practice; and WHEREAS, the MIS appropriations in the General Fund are funded by MIS charges to departments ($1,812,364), other revenue ($508,449), and the General Fund($3,996,885); and WHEREAS,the revenue received by MIS in the General Fund will be transferred to the Data and Communications Fund with the related appropriations; and WHEREAS, the MIS appropriations funded by the General Fund will be transferred to the Data and Communications Fund and funded by a transfer from the General Fund; and WHEREAS,all MIS related fixed assets,which are estimated at a net value of$6.4 million, will also be transferred to the Data and Communications Funds; and WHEREAS,transferring funds from the General Fund to the Data and Communications Fund will have no financial impact on the City; and WHEREAS,Article V, Section 10,of the Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund to another fund, provided that the purpose for which the transferred funds are to be expended remains unchanged. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that: Section 1. The unexpended appropriated amount of TWO MILLION THREE HUNDRED TWENTY THOUSAND EIGHT HUNDRED THIRTEEN DOLLARS($2,320,813),funded by MIS revenues is hereby authorized for transfer from the General Fund to the Data and Communications Fund and appropriated therein. Section 2. There is hereby appropriated from a transfer from the General Fund to the Data and Communications Fund the sum of THREE MILLION NINE HUNDRED NINETY SIX THOUSAND EIGHT HUNDRED EIGHTY-FIVE DOLLARS($3,996,885)for expenditure in the Data and Communications Fund for Management Information Services. Introduced, considered favorably on first reading, and ordered published this 4th day of March, A.D. 2008, and to be presented for final passage on the I day of March, A.D. 2008. May r ATTEST: \LL)P�. City Clerk Passed and adopted on final reading on the 18th day of h, A.D. 2008. Mayor ATTEST: �k� v\_� ; City Clerk p