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HomeMy WebLinkAbout156 - 11/06/2001 - AUTHORIZING THE PURCHASING AGENT TO ENTER INTO AN AGREEMENT FOR THE FINANCING BY LEASE-PURCHASE OF V ORDINANCE NO. 156, 2001 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING THE PURCHASING AGENT TO ENTER INTO AN AGREEMENT FOR THE FINANCING BY LEASE-PURCHASE OF VEHICLES AND EQUIPMENT WHEREAS, the City of Fort Collins, Colorado (the "City") has a need for and desires to provide certain real and personal property for City purposes; and WHEREAS, the City is authorized by the Colorado Constitution, Article XX, §6 and its home rule charter to lease City property; and WHEREAS, the City is authorized by the Colorado Constitution,Article XX, §6, its home charter and Part 8 of Article 15 of Title 31, Colorado Revised Statutes, as amended (the"Act"),to enter into rental or leasehold agreements in order to provide necessary land, buildings, equipment and other property for governmental or proprietary purposes, and such agreements may include options to purchase and acquire title to such leased or rented property; and WHEREAS, the City has received a proposal from Koch Financial Corporation to lease equipment to the City, consisting of the following: Line Department Description Term No. p Qtl P Total Cost rs 1 Traffic 2 Bucket Trucks $ 147,572.00 5 2 City Park 9 1 5400-D Toro Reelmaster $ 33,589.00 5 3 City Park 9 2 Golf Carts $ 7,246.00 5 4 Collindale Golf 15 Golf Carts $ 36,345.00 5 5 Collindale Golf 1 Jacobsen Greens King IV $ 17,102.00 5 6 Southrid e Golf 1 455-D Toro rough mower $ 37,470.00 5 7 Southrid e Golf 1 3100 Toro Greensmaster w/thatching g $ 24,642.00 5 reels 8 Cemetery 1 Toro Workman Truckster $ 23,126.00 5 9 Cemetery 1 Riding mower $ 12,401.00 5 10 Forestry 1 Ford F250 pickup $ 19,514.20 5 11 Forestry 1 Ford F250 extended cab pickup $ 21,494.40 5 12 Forestry 1 Dump bed for pickup $ 1,895.00 5 13 Engineering 1 Staff car $ 16,754.86 5 14 Investigation 1 Midsize Staff Car $ 16,754.86 5 15 Police Patrol 27 1 Patrol vehicles $ 621,000.00 5 16 Police Patrol lot Patrol vehicle equipment $ 60,000.00 5 17 Police Patrol 27 Laptops&modems $ 97,000.00 5 18 Police Patrol 27 Software for laptops $ 8,500.09 5 19 Police Patrol 1 2001 Jee Grand Cherokee $ 30 250.00 5 20 Fleet Services 1 2001 Jeep Grand Cherokee $ 30,250.00 5 21 Fleet Services 1 3/4-ton pickup $ 17,979.70 5 22 Fleet Services 1 2001 Astro Van $ 25,725.00 5 23 Fleet Services 1 1999 Chevy Van $ 15,000.00 5 Total Lease Financing $1,321,611.02 WHEREAS,the City Council has determined that it is in the best interest of the City to lease the above-described equipment from Koch Financial Corporation,which is also providing financing for the Equipment acquisition; and WHEREAS, the City desires to enter into a lease-purchase agreement with respect to the leasing and financing of the Equipment; and WHEREAS, the useful life of the Equipment is longer than the maximum lease-purchase term of five (5) years; and WHEREAS, the City has determined that the lease payments to result from the proposed arrangement will require payments by the City in the sum of$74,224 per quarter,and that payments in that amount are reasonable and proper and represent the fair rental value of the Equipment; and WHEREAS, no lease payments will be required in 2001 and funds for the 2002 lease payments are included in the 2002 budget; and WHEREAS,the lease of the Equipment will not constitute a"multiple-fiscal year direct or indirect debt or other financial obligation"of the City within the meaning of Article X§20(4)(b)and may therefore be entered into without voter approval; and WHEREAS, Article V, Section 9, of the Charter of the City of Fort Collins permits the Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with previous appropriations for that fiscal year,does not exceed the then current estimate of actual and anticipated revenues to be received during the fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the Purchasing Agent be,and hereby is,authorized to enter into a lease- purchase agreement for the above-described Equipment with Koch Financial Corporation in accordance with the following terms and provisions: a. The agreement shall be for an original term from the execution date of the agreement through December 31, 2001. The agreement shall provide for renewable one-year terms thereafter up to a total term of five(5)years, subject to annual appropriation of funds needed for lease payments. The total lease terms, including the original and all renewal terms, shall not exceed the useful life of the property. b. The City shall make equal quarterly payments throughout the term of such agreement but subject to annual appropriation of funds needed for such payments. c. If the City leases the Equipment for the original term and all renewal terms,the payment to Koch Financial Corporation will total the sum of the principal, $1,321,611.02, plus interest at a fixed rate equal to 4.533 %per year, which is a reasonable amount. d. The City shall have the option to purchase part or all of the Equipment on any quarterly payment date of any term. The option to purchase shall be exercised by paying the quarterly payment due on said date and the unpaid principal due after said date. e. If the City renews the agreement for all the renewal terms and makes all payments during said terms, the City shall be deemed to have exercised the option to purchase said Equipment. f. The agreement shall constitute only a current expense of the City and shall not be construed to be a debt or pledge of the City's credit or revenues. Section 2. That the amount of EIGHT HUNDRED SEVENTY-SIX THOUSAND, FOUR HUNDRED EIGHT DOLLARS AND FORTY-SIX CENTS ($876,408.46)to be provided under the lease-purchase agreement is hereby appropriated for expenditure in the General Fund from unanticipated revenue in the appropriate funds for the acquisition of the Forestry,Investigation and Police Patrol vehicles and equipment described above, in accordance with the terms and provisions of the lease-purchase agreement, upon receipt thereof. Section 3. That the amount of THIRTY-FIVE THOUSAND, FIVE HUNDRED TWENTY SEVEN DOLLARS ($35,527) to be provided under the lease-purchase agreement is hereby appropriated for expenditure in the Cemetery Fund from unanticipated revenue in the appropriate funds for the acquisition of the Cemetery equipment described above, in accordance with the terms and provisions of the lease-purchase agreement, upon receipt thereof. Section 4. That the amount of ONE HUNDRED FIFTY-SIX THOUSAND, THREE HUNDRED NINETY-FOUR DOLLARS ($156,394) to be provided under the lease-purchase agreement is hereby appropriated for expenditure in the Golf Fund from unanticipated revenue in the appropriate funds for the acquisition of the City Park Nine, Collindale and Southridge vehicles and equipment described above, in accordance with the terms and provisions of the lease-purchase agreement, upon receipt thereof. Section5. That the amount ofEIGHTY-EIGHT THOUSAND,NINE HUNDRED AND FIFTY-FOUR DOLLARS AND SEVENTY CENTS ($88,954.70)to be provided under the lease- purchase agreement is hereby appropriated for expenditure in the Equipment Fund from unanticipated revenue in the appropriate funds for the acquisition of the Fleet Services vehicles described above,in accordance with the terms and provisions of the lease-purchase agreement,upon receipt thereof. Section 6. That the amount of ONE HUNDRED SIXTY-FOUR THOUSAND, THREE HUNDRED TWENTY-SIX DOLLARS AND EIGHTY-SIX CENTS($164,326.86)to be provided under the lease-purchase agreement is hereby appropriated for expenditure in the Transportation Services Fund from unanticipated revenue in the appropriate funds for the acquisition of the Traffic and Engineering vehicles and equipment described above, in accordance with the terms and provisions of the lease-purchase agreement, upon receipt thereof. Section'7. Any inconsistency between the provisions of this Ordinance and those of the Act is intended by the Council. To the extent of any such inconsistency the provisions of this Ordinance shall be deemed made pursuant to the home rule charter of the City and shall supersede, to the extent permitted by law, the conflicting provisions of the Act. Introduced, considered favorably on first reading, and ordered published this 16th day of October, A.D. 2001, and to be presented for final passage on the 6th day of November, A.D. 2001. Mayor _ _ ATTEST: ILL City Clerk Passed and adopted on final reading this 6th day of November, A.D. 2001. Mayor �,.. — ATTEST: Z City Clerk