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HomeMy WebLinkAbout089 - 06/03/2003 - APPROPRIATING UNANTICIPATED REVENUE AND PRIOR YEAR RESERVES IN THE GENERAL FUND FOR THE PURCHASE OF ORDINANCE NO. 089, 2003 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED REVENUE AND PRIOR YEAR RESERVES IN THE GENERAL FUND FOR THE PURCHASE OF A COMPUTER AIDED DISPATCH SYSTEM, A RECORDS MANAGEMENT SYSTEM, A CORRECTIONS MANAGEMENT SYSTEM AND AN AUTOMATIC VEHICLE LOCATING SYSTEM WHEREAS, Fort Collins Police Services and the Latimer County Sheriff's Office ("LCSO") plan to cooperatively replace the existing computer aided dispatch system, the police records management system, and the corrections management system and to implement an automatic vehicle locating system (the "Systems"); and WHEREAS, pursuant to Resolution 12, 2003, the City of Fort Collins entered into an intergovernmental agreement regarding joint implementation, operation and use of a computer aided dispatch system, police records management system and corrections management system, to be purchased by the City and Latimer County; and WHEREAS, the City and County are combining their resources to purchase the Systems, which will be jointly owned and operated, in order to provide improved communication and information sharing between a number of emergency services agencies in Latimer County; and WHEREAS, the City will provide two-thirds and the County one-third of the funding for the Systems, which will be purchased through the City's purchasing process; and WHEREAS, funds for the City's portion of the Systems, in the amount of $2,167,116, are currently available in General Fund reserves designated for Police Equipment Replacement; and WHEREAS, the City will receive a sum not to exceed $1,500,000 from the LCSO for Latimer County's share of the Systems; and WHEREAS, the City will receive $604,797 from Latimer Emergency Telephone Authority("LETA") for LETA's share of the Systems; and WHEREAS, these funds need to be appropriated to complete the purchase of the Systems this year•, and WHEREAS, Article V, Section 9, of the Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, Article V, Section 9, of the Charter of the City of Fort Collins permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the then current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the appropriation of the funds from Larimer County and LETA, as described herein, will not cause the total amount appropriated in the General Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during 2003. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated for expenditure from prior year reserves in the General Fund the sum of TWO MILLION ONE HUNDRED SIXTY-SEVEN THOUSAND ONE HUNDRED SIXTEEN DOLLARS ($2,167,116) for the purchase of a computer aided dispatch system, a police records management system, and a corrections management system and to implement an automatic vehicle locating system. Section 2. That there is hereby appropriated from unanticipated revenue in the General Fund the sum of TWO MILLION ONE HUNDRED FOUR THOUSAND SEVEN HUNDRED NINETY-SEVEN DOLLARS ($2,104,797), upon receipt from LCSO and LETA, for expenditure in the General Fund for the purchase of a computer aided dispatch system, a police records management system, and a corrections management system and to implement an automatic vehicle locating system. Introduced, considered favorably on first reading, and ordered published this 3rd day of June, A.D. 2003, and to be presented for final passage on the 17th day ofJlne, A.D. 2003. 'A d Mayor _: ............ ATTEST: )�� City Clerk Passed and adopted on final reading this 17th day of June, A.D. 2003. Mayor pro Teri I�V­CL )P� EST: City Clerk