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HomeMy WebLinkAbout039 - 05/15/1990 - AUTHORIZING THE PURCHASING AGENT TO ENTER INTO AN AGREEMENT FOR THE LEASE PURCHASE OF COMPUTER EQUIP ORDINANCE NO. 39, 1990 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING THE PURCHASING AGENT TO ENTER INTO AN AGREEMENT FOR THE FINANCING BY LEASE/PURCHASE OF COMPUTER EQUIPMENT AND SOFTWARE WHEREAS, the City is authorized under the provisions of Title 31 , Article 15, part 8, C.R.S. , to acquire necessary equipment and other property for its governmental and proprietary purposes under the provisions of a long-term rental or leasehold agreement with an option to purchase such equipment or property and to provide for the payment of said property from any available municipal income; and WHEREAS, the City has received a proposal from Safeco Credit Company to lease to the City the following described equipment and software: QUANTITY DESCRIPTION PUBLIC SAFETY SYSTEM UPGRADE PROJECT 1 lot DEC hardware 1 lot DEC software 1 lot Add'l . hardware (not DEC) 1 lot PRC software and service 1 lot MDI hardware and software 1 lot Chgs. for cabling building 1 lot 2 telephone lines, installed 1 lot Chgs. for rewiring computer room in Dispatch area 1 lot Contingency for CAD upgrade 1 lot Chgs to upgrade UPS and generator WORDPERFECT PROJECT 1 each EtherDat Unattended tape backup for DEC VAX products on Ethernet/DECNet Network 12 each Personal computers 1 lot Terminal server chassis w/LAT interface, rack mount kit, 2-8 port cards, 1-8 port card w/modems 4 each RILC cards 1 each VAX Central Processing Unit 1 each DEC 32MB ECC memory 1 each DEC console terminal 1 each DEC console printer 1 each DEC Async controller 2 each DEC Disk drives 2 each DEC Disk interface cables 1 each DEC HSC Data Channel 1 lot DEC Extended System Warranty 1 each WordPerfect 5.0 license for VAX I lot FMS license upgrade 1 each DMG software for VAX-FAX connection hereinafter referred to as the "equipment" ; and WHEREAS, the City Council has determined that the City is in need of the above listed equipment in order that the same may be used by the ICS and Police Dispatch departments of the City; and WHEREAS, the City Council has determined that it is in the best interest of the City to lease finance said equipment from Safeco Credit Company, which is also providing financing for the acquisition of said equipment; and WHEREAS, the City desires to enter into a lease agreement with respect to the leasing and financing of said equipment; and WHEREAS, the City Council has determined that the lease payments in the sum of $72,499.00 per quarter are reasonable and proper and represent the fair rental value of the subject equipment. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1 . That the Purchasing Agent be, and hereby is, authorized to enter into a lease/purchase agreement with Safeco Credit Company for the above described equipment in accordance with the following terms and provisions: This agreement shall be for an original term from the date of execution of the agreement through December 31, 1990. The agreement shall provide for renewable one-year terms thereafter, through the life of each item, as indicated below: ITEM END OF FINAL TERM, IF RENEWED PUBLIC SAFETY SYSTEM UPGRADE PROJECT DEC hardware December 31, 1995 DEC software December 31, 1995 Add'l . hardware (not DEC) December 31, 1995 PRC software & service December 31, 1995 MDI hardware and software December 31, 1995 Chgs. for cabling building December 31, 1995 2 telephone lines, installed December 31, 1995 Chgs. for rewiring computer room December 31, 1995 Contingency for CAD upgrade December 31, 1995 Chgs to upgrade UPS and generator December 31, 1995 WORDPERFECT PROJECT EtherDat tape backup system/Network December 31, 1993 Personal computers December 31, 1993 Terminal Server December 31, 1995 RILC cards December 31, 1995 VAX Central Processing Unit December 31, 1995 DEC ECC memory December 31, 1995 DEC console terminal December 31, 1995 DEC console printer December 31, 1995 DEC Async controller December 31, 1995 DEC disk drives December 31, 1995 DEC Disk interface cables December 31 , 1995 DEC HSC data channel December 31, 1995 DEC extended system warranty December 31 , 1995 WordPerfect 5.0 license for VAX December 31, 1995 FMS license upgrade December 31, 1995 DMG software for VAX-FAX connection December 31, 1995 The City shall make equal quarterly payments for each of the consecutive terms of such agreement. If the City leases the equipment for the original term and all successive renewal terms, the payment to Safeco Credit Company will total the sum of the principal , One Million One Hundred Eighty-two Thousand Six Hundred Sixty Dollars ($1 , 182,660) , plus interest at a fixed rate equal to seven and three-tenths percent (7.3%) per year. The City shall have an option to purchase the equipment on any quarterly payment date of any term. The option to purchase shall be exercised by paying the quarterly payment due on said date and the unpaid principal due after said date. If the City renews the agreement for all the renewal terms and makes all payments during said terms, the City shall be deemed to have exercised the option to purchase said equipment. The agreement shall not constitute a pledge of the City's revenues . Section 2. That the City Manager shall submit to the City Council an annual accounting of all costs incurred and benefits received by the City from the lease/purchase agreement which is hereinabove authorized. Each such report shall encompass the last preceding twelve-month period. The first such report shall be submitted to the Council on or before September 30, 1991 . Introduced, considered favorably on first reading, and ordered published this 1st day of May, A.D. 1990, and to be presented for final passage on the 15th day of May, A.D. 1990. Mayor ATTEST- City Clerk Passed and adopted on final reading this 15th day of May, A.D. 1990. I I Mayor ATTESSTT,:• City Clerk