HomeMy WebLinkAbout2023-110-12/05/2023-APPROVING AN EXCEPTION TO THE COMPETITIVE PURCHASING PROCESS WITH SMART MOBILITY OFFICE, UNIT OF PANRESOLUTION 2023-110
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING AN EXCEPTION TO THE COMPETITIVE PURCHASING PROCESS
WITH SMART MOBILITY OFFICE,UNIT OF PANASONIC CORPORATION OF
NORTH AMERICA FOR EQUIPMENT,SOFTWARE,CONSULTING AND
SUPPORT SERVICES FOR EXECUTION OF THE USDOT SMART GRANT
WHEREAS,the U.S.Department of Transportation (“USDOT”)has awarded the City
$1,059,037 (the “Grant”)to fund a project to create a municipal fleet electrification standard
framework and deploy software to manage all City-owned electric vehicle “EV”charging
locations,so that City EVs can be charged during times of lower energy demand,improving energy
efficiency and reducing the cost to charge EVs (the “SMART Grid Project”);and
WHEREAS,the SMART Grid Project directly supports the City’s Climate Action Plan,
which aims to reduce community greenhouse gas emissions by 80%by 2030 and achieve carbon
neutrality by 2050;and
WHEREAS,the Grant was applied for in conjunction with Panasonic Corporation of North
America (“Panasonic”)to conduct the SMART Grid Project;and
WHEREAS,on September 19,2023,City Council adopted Ordinance No.111,2023,
which approved funding for the contract with Panasonic equipment,software,and support services
is funded by the Grant,a reimbursement type grant with general fund expenses being reimbursed
up to award amount with no match requirement by the City;and
WHEREAS,the City’s Purchasing Agent has determined that there is only one reasonable
source for this software,pursuant to the requirements in Section 8-161(d)(1)(a)of the City Code;
and
WHEREAS,the Purchasing Agent and other City staff recommend the adoption of this
Resolution;and
WHEREAS,the Purchasing Agent has submitted a written justification to the City
Manager for approval,pursuant to the requirements in Section 8-161(d)of the City Code;and
WHEREAS,the City Manager has reviewed and approved the justification for the
proposed exception to contract with Panasonic;and
WHEREAS,Section 8-161(d)(3)of the City Code requires City Council’s prior approval
for all procurements which exceed $200,000.
NOW,THEREFORE,BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
FORT COLLINS,as follows:
Section 1.That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2.That the City Council hereby approves the contract with Panasonic for up
to five years to complete the work set forth within the USDOT SMART Grant Agreement,as an
exception to the City’s competitive purchasing process requirements,for the reasons set forth
herein.
Section 3.That the Purchasing Agent may use this approval,as authorized in City
Code Section 8-161(d)(4),as the basis for negotiating the purchase of services from Panasonic for
a five-year term.
Passed and adopted at a regular meeting of the Council of the City
day of December,2023.
I
AflEST:-
Collins this 5th
f51 erk