HomeMy WebLinkAbout2023-094-11/21/2023-APPROVING AN EXEMPTION TO THE COMPETITIVE PURCHASING PROCESS TO PROCURE CORNERSTONE ONDEMAND INC.’SRESOLUTION 2023-094
OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING AN
EXEMPTION TO THE COMPETITIVE PURCHASING PROCESS TO PROCURE
CORNERSTONE ONDEMAND INC.’S TALENT MANAGEMENT SOFTWARE
WHEREAS,Section 8-161(d)(1)b of the City Code authorizes the Purchasing Agent to
negotiate for services without using a competitive process where the Purchasing Agent determines
that although there exists more than one responsible source for the services,a competitive process
cannot reasonably be used or,if used,will result in a substantially higher cost to the City,will
otherwise injure the City’s financial interests or will substantially impede the City’s administrative
functions or the delivery of services to the public;and
WHEREAS,in 2013,the City used a competitive process to procure Cornerstone
OnDemand Inc.’s (“Cornerstone”)integrated talent management system to support the City’s
talent processes,including recruitment and onboarding,learning,performance management,
succession,and workforce planning;and
WHEREAS,in 2018 the City Manager approved a new sole-source contract with
Cornerstone,which did not require prior City Council approval as the cost to the City per year was
less than $200,000;and
WHEREAS,the City’s current five-year agreement with Cornerstone will expire in
December 2023,and the City seeks to enter into a new agreement with Cornerstone for the
integrated talent management software;and
WHEREAS,continuing to utilize Cornerstone’s integrated talent management system will
enable the City to optimize and leverage the software to support the current and future strategic
direction of the City’s talent initiatives;and
WHEREAS,acquiring and implementing an integrated talent management system other
than Cornerstone’s would be a resource-intensive,multi-year project and would disrupt the City’s
current operations and result in a significant negative cost impact to the City’s Human Resources
Department;and
WHEREAS,the estimated cost to continue with Cornerstone’s integrated talent
management system is $262,060.45 for 2024,$271,232.57 for 2025,$280,725.71 for 2026,
$290,551.11 for 2027,and $300,720.39 for 2028;and
WHEREAS,the Purchasing Agent has determined that although there is more than one
source for integrated talent management software,the competitive process,if used,would
substantially impede the City’s administrative functions and would injure the City’s financial
interests;and
WHEREAS,the Purchasing Agent and other City staff recommend the adoption of this
Resolution;and
WHEREAS,the Purchasing Agent has submitted the requisite justification to the City
Manager for approval and the City Manager has reviewed and approved this justification;and
WHEREAS,Section 8-161 (d)(3)of the City Code requires prior approval of this purchase
as it exceeds $200,000.
NOW,THEREFORE,BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1.That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2.That the City Council hereby authorizes the Purchasing Agent to negotiate
and enter into an agreement with Cornerstone OnDemand Inc.for up to five years for an integrated
talent management system,and further approves this action as an exception to the City’s
competitive purchasing process requirements,for the reasons set forth herein.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 21st
day of November,2023.
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