HomeMy WebLinkAbout036 - 04/04/2023 - APPROPRIATING PRIOR YEAR RESERVES AND AUTHORIZING TRANSFERS OF APPROPRIATIONS IN MULTIPLE UTILITY FUORDINANCE NO.036,2023
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES AND AUTHORIZING TRANSFERS OF
APPROPRIATIONS IN MULTIPLE UTILITY FUNDS FOR THE PURCHASE OF VENDOR
SERVICES TO SUPPORT A MAJOR UPGRADE TO THE UTILITIES BILLING SYSTEM
WHEREAS,twenty-two years ago,the City began implementation and operation of the
current Banner software based customer information and billing system (CIS)to manage City
Utility customer billing and account services;and
WHEREAS,since implementing the Banner CIS,Utilities staff have identified
functionality and capabilities that are needed to modernize operations,improve billing accuracy,
and better manage City rate and efficiency programs and services,including greater online
customer access and tools to evaluate account information;and
WHEREAS,during 2021 and 2022,the City engaged TMG Utility Advisory Services,Inc.,
C’TMG”)to assist Utilities’staff to prepare for the end of the useful life of the current CIS,and a
12-month process to identify the specific design scope and functionality for a replacement CIS
solution;and
WHEREAS,in October 2022,the City issued RFP #9659-Customer Information System,
Related Systems,and Implementation Services,to solicit proposals for a new Customer
Information System Customer Self Service Portal (“CIS-CX”)solution,the proposal submission
period for which closed on December 2,2022;and
WHEREAS as the City’s selection team,consisting of Utilities (Billing,Customer
Service,and Metering),IT and Purchasing staff and TMG consultants,began reviewing RFP
responses and selecting a CIS-CX solution provider,the costs to implement a replacement system
became better understood;and
WHEREAS,during the 2023 Budgeting For Outcomes process,in preparation for an
anticipated 24-month ClS-CX solution implementation,Utilities staff presented Capital
Improvement Plans for a project cost of $15,000,000,and staff has since identified the initial
portion of which amount exceeds existing appropriations in the adopted 2023 Budget;and
WHEREAS,Utilities and Purchasing staff have identified a total of $4,250,000
recommended for supplemental appropriation to address costs in the first phase of the CIS-CX
development and implementation,including $1,500,000 for project management and quality
assurance,$100,000 for contract review and specialized legal services,and $2,650,000 for contract
personnel services;and
WHEREAS,this proposed appropriation will benefit the public health,safety and welfare
of the residents of Fort Collins and serve the utility purpose of enhancing the accuracy,
functionality,and convenience of Utility ratepayer billing,as well as improve ratepayer access to
consumption records,building utility utilization data,and customer service;and
WHEREAS,Article V,Section 9 of the City Charter permits the City Council,upon the
recommendation of the City Manager,to make supplemental appropriations by ordinance at any
time during the fiscal year such funds for expenditure as may be available from reserves
accumulated in prior years,notwithstanding that such reserves were not previously appropriated;
and
WHEREAS,the City Manager has recommended the appropriation described herein and
determined that this appropriation is available and previously unappropriated from the Light &
Power Fund,Water Fund,Wastewater Fund,and the Stormwater Fund and will not cause the total
amount appropriated in the Light &Power Fund,Water Fund,Wastewater Fund,or the Stormwater
Fund,as applicable,to exceed the current estimate of actual and anticipated revenues and all other
funds to be received in these funds during this fiscal year;and
WHEREAS,Article V,Section 10 of the City Charter authorizes the City Council,upon
recommendation by the City Manager,to transfer by ordinance any unexpended and
unencumbered appropriated amount or portion thereof from one fund or capital project to another
fund or capital project,provided that the purpose for which the transferred funds are to be expended
remains unchanged,the purpose for which the funds were initially appropriated no longer exists,
or the proposed transfer is from a fund or capital project in which the amount appropriated exceeds
the amount needed to accomplish the purpose specified in the appropriation ordinance;and
WHEREAS,the City Manager has recommended the transfer of $2,125,000 from the
Electric Utility (aka “Light &Power”)Enterprise Fund,$1,062,500 from the Water Fund,
$531,250 from the Wastewater Fund,and $531,250 from the Stormwater Fund to the Customer
Service and Administration Fund and determined that the purpose for which the transferred funds
are to be expended remains unchanged;and
WHEREAS,Article V,Section 11 of the City Charter authorizes the City Council to
designate in the ordinance when appropriating funds for a project,that such appropriation shall not
lapse at the end of the fiscal year in which the appropriation is made,but continue until the
completion of the project;and
WHEREAS,the City Council wishes to designate the appropriation herein for the purchase
of vendor services to support the upgrade of the Utilities CIS as an appropriation that shall not
lapse until the completion of the project.
NOW,THEREFORE,BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1.That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2.That there is hereby appropriated from prior year reserves in the Light &
Power Fund the sum of TWO MILLION ONE HUNDRED TWENTY-FIVE THOUSAND
DOLLARS ($2,125,000)to be expended in the Light &Power Fund for transfer to the Customer
Service and Administration Fund and appropriated therein for expenditure toward the purchase of
vendor services supporting an upgrade to the Utilities customer information and billing system
(CIS).
Section 3.That there is hereby appropriated from prior year reserves in the Water Fund
the sum of ONE MILLION SIXTY-TWO THOUSAND FIVE HUNDRED DOLLARS
($1,062,500)to be expended in the Water Fund for transfer to the Customer Service and
Administration Fund and appropriated therein for expenditure toward the purchase of vendor
services supporting an upgrade to the Utilities CIS.
Section 4.That there is hereby appropriated from prior year reserves in the Wastewater
Fund the sum of FIVE HUNDRED THIRTY-ONE THOUSAND TWO HUNDRED FIFTY
DOLLARS ($531,250)to be expended in the Wastewater Fund for transfer to the Customer
Service and Administration Fund and appropriated therein for expenditure toward the purchase of
vendor services supporting an upgrade to the Utilities CIS.
Section 5.That there is hereby appropriated from prior year reserves in the Stormwater
Fund the sum of FIVE HUNDRED THIRTY-ONE THOUSAND TWO HUNDRED FIFTY
DOLLARS ($531,250)to be expended in the Stormwater Fund for transfer to the Customer
Service and Administration Fund and appropriated therein for expenditure toward the purchase of
vendor services supporting an upgrade to the Utilities CIS.
Section 6.That the appropriation herein for the purchase of vendor services to support
the upgrade of the Utilities CIS is hereby designated,as authorized in Article V,Section 11 of the
City Charter,as an appropriation that shall not lapse at the end of this fiscal year but continue until
the completion of the project.
Introduced,considered favorably on first reading,and ordered published this 21st day of
March,2023,and to be presented for final passage on the 4th .of April,21
ATTEST:
City Clerk /c5<,e,t
Passed and adopted on
ATTEST:
City Clerk/t34,ep
reading this 4th day of
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