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HomeMy WebLinkAbout2022-079-07/19/2022-DIRECTING THE DESIGN AND ISSUANCE OF A REQUEST FOR PROPOSALS FOR A RESIDENTIAL WASTE SERVICES PROGRA RESOLUTION 2022-079 OF THE COUNCIL OF THE CITY OF FORT COLLINS DIRECTING THE DESIGN AND ISSUANCE OF A REQUEST FOR PROPOSALS FOR A RESIDENTIAL WASTE SERVICES PROGRAM WITHIN THE BOUNDARIES OF THE CITY WHEREAS, on December 17, 2013, City Council adopted Resolution 2013-011 recognizing that the City's history of public education regarding recycling and solid waste reduction and waste reduction goals from 1985 through the adoption of Resolution 1999-139 and establishing the goal of diverting 50% of the community's waste stream from landfill disposal by 2010; and WEEREAS, on January 15, 2019 City Council adopted Resolution 2019-010 supporting the Larimer County Solid Waste Infrastructure Master Plan (SWIMP) and on April 16, 2019 Council adopted Resolution 2019-047 authorizing the execution of an Intergovernmental Agreement in support of implementation of the SWIMP as a member of the North Front Range Regional Wasteshed Coalition, including adopting policies to support the development of the infrastructure identified in the SWIMP such as flow control of trash to the Larimer County Landfill; and WHEREAS,on October 21,2014,City Council adopted Resolution 2014-098,establishing the City's Waste Diversion Policy with the goal of achieving "zero waste" by 2030 (with interim goals) and recognizing the City's "Road to Zero Waste" plan created to achieve this policy goal and the resulting direct economic and environmental benefits to the local and global community; and WHEREAS, on March 16, 2021, City Council adopted Resolution 2021-031 approving and adopting the Fort Collins Our Climate Future Plan as a combined and comprehensive update to the City's Climate Action Plan,updated Energy Policy and Road to Zero Waste Plan articulating a commitment to mitigate climate change, and energy and waste reduction goals, including recycling and waste diversion as a vital strategy to reduce greenhouse gas emissions; and Wl iEREAS, by adoption of Resolution 2019-048 and Ordinance No. 040, 2020, City Council adopted the 2019 City Plan as the City's comprehensive plan; and WHEREAS, the 2019 City Plan includes Principle ENV 5, which sets forth the City's policies to create a Zero Waste System, and Policies ENV 5.1 through 5.5 calling for reduction and reuse, regional collaboration on infrastructure and policy development, landfill diversion, facilitation of efficient and sustainable practices and employment of a sustainable materials management approach to waste reduction and diversion; and WHEREAS, in 2021, the City Council directed City staff to examine ways to reduce the impacts of trash collection services in Fort Collins,including street wear,air quality,neighborhood aesthetics, noise,and other neighborhood impacts, and to identify ways to improve diversion rates for recyclable and compostable materials; and -1- WHEREAS, based on a study conducted by a contracted third party, having numerous heavy trash vehicles on City streets impedes the attainment of these goals and accelerates the deterioration of City streets, causing additional street maintenance costs of more than $600,000 per year; and WHEREAS,based on a study conducted by a contracted third party,having numerous trash vehicles on City streets impedes the attainment of greenhouse gas emission reduction goals by emitting an additional 1,200 metric tons of CO2e per year; and WHEREAS, at least four residential trash haulers currently provide service within the community,resulting in at least four trash trucks and four recycling trucks using residential streets to provide residential collection services each week, causing increased street wear, air pollution, noise, potential safety concerns, and other neighborhood impacts; and WHEREAS, analysis of open market residential trash bills in Fort Collins indicates that residents currently pay 50% - 100% different prices for the same service, even from the same company in the same area of town and a contracted system would provide predictable uniform rates across the community; and WHEREAS, additional yard trimmings collection is a key step to achieving climate and waste reduction goals and a contracted system allows for the opportunity to expand yard trimmings collection for a more affordable price than open market collection; and WHEREAS, at its April 12, 2022, Work Session, the City Council reviewed the goals and priorities for implementation of a contracted waste system and expressed interest in continued pursuit of feasibility and analysis for implementation of this service across the community; and WHEREAS, based on further discussion by the City Council at its July 12, 2022, Work Session, staff has prepared this Resolution to reflect the service elements and the structure of a residential waste program; and WHEREAS,the City Council desires to proceed with the next steps toward implementation of a system for City waste services,including trash and recycling collection services,for residential customers, excluding industrial, commercial or multifamily residences of eight or more units ("Residential Waste Services") in the manner described and recommended by City staff. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes any and all determinations and findings contained in the recitals set forth above. Section 2. That the Council hereby directs the City Manager to prepare a program description for a program to require use of and/or impose a fee for Residential Waste Services provided by the City through one contractor within its boundaries (the "Residential Waste -2- Program"), designed to meet the requirements of Colorado statute, including the following elements: (a) Trash collection,including volume-based pricing(based on size of cart,also known as Pay-As-You-Throw(PAYT)); (b) Recycling collection,bundled with trash collection service for no additional charge; (c) Yard trimmings collection, either bundled with trash collection service at no additional charge or as an optional service for a fixed price; (d) Bulky item collection, with either a-la-carte pricing or two pickups per year bundled with trash collection service; (e) An exemption during the term of an existing contract for homeowners' associations with existing contracts in place for trash and recycling services, provided such contracts comply with the City's Pay-As-You-Throw requirements and all other applicable requirements; (f) Carts provided and maintained by contracted hauler, which shall remain at households and become City property at the end of the Residential Waste Services contract; (g) Carts funded by a monthly fee to be collected by contracted hauler; (h) An "opt-out" fee for any resident declining Residential Waste Service, equivalent to the smallest trash cart service cost; (i) An administrative fee to fund the City's role in managing the contract for Residential Waste Services; (j) Contracted hauler to provide customer service, alley service, valet service for disabled residents, and billing for Residential Waste Services; (k) A set price for dumpster service that multi-family and commercial customers can choose to use; and (1) Require contracted hauler to dispose of all waste and recycling collected at the Larimer County Landfill owned and operated by Larimer County("flow control"). Section 3. That the City Council hereby directs the City Manager and City Attorney to: (a) Proceed to develop a Residential Waste Program that is generally consistent with the elements set forth in this Resolution and finalize and issue a request for proposals(RFP)for Residential Waste Services that is generally consistent with the Residential Waste Program elements described herein; (b) Publish notice of the City's intent to provide Residential Waste Services within the boundaries of Fort Collins and charge a fee for such Services, in accordance with applicable Colorado statute, and meet any other applicable statutory requirements consistent with the purposes of this Resolution; -3- (c) Prepare, issue and review all proposals submitted in response to a Request for Proposals (RFP) for a Residential Waste Services Program as described in this Resolution, with such additional terms and conditions or modifications as the City Manager, in consultation with the City Attorney, determines to be consistent with this Resolution and necessary or appropriate to protect the interests of the City or advance the objectives of the City Council; (d) If a satisfactory contract for services can be negotiated, develop Municipal Code changes necessary to enact a Residential Waste Services Program and fee to be imposed on residential properties within the City, and present those proposed changes and the proposed contract for City Council consideration or,if no proposal is sufficient or satisfactory, report that outcome to the City Council, no later than April 15, 2023. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 19th day of July, A.D. 2022. <2 Mayor Pro Tem ATTEST: O.re City Clerk A►Ilr oru► -4-