HomeMy WebLinkAbout2020-095-10/20/2020-SUPPORTING THE GRANT APPLICATION BY FORT COLLINS UTILITIES FOR THE US DEPARTMENT OF THE INTERIOR, BU RESOLUTION 2020-095
OF THE COUNCIL OF THE CITY OF FORT COLLINS
SUPPORTING THE GRANT APPLICATION BY FORT COLLINS UTILITIES FOR THE
UNITED STATES DEPARTMENT OF THE INTERIOR, BUREAU OF RECLAMATION'S
WATERSMART GRANTS: WATER AND ENERGY EFFICIENCY GRANT FOR FISCAL
YEAR 2021 AND AUTHORIZING THE CITY MANAGER TO
EXECUTE AGREEMENTS REGARDING SUCH A GRANT
WHEREAS, the City owns and operates Fort Collins Utilities ("Utilities"), which includes
a water utility that provides water to customers in its service area; and
WHEREAS, water conservation is a tool that is used by Utilities, primarily through the
Utilities Water Conservation Division, to manage and reduce the demand for water service from
the water utility by Utilities customers, which is beneficial to the City, the water utility, and its
ratepayers by, among other reasons, helping to ensure that the demand for water does not exceed
supplies, which could result in more shortages and other adverse impacts; and
WHEREAS, Utilities has developed the Xeriscape Incentive Program ("Program") to
support customers seeking to transform their largescale landscapes to use less water from Utilities,
such as those of homeowners' associations and commercial customers and funds have been
appropriated to carry out the Program; and
WHEREAS, the United States Department of the Interior, Bureau of Reclamation
("Reclamation") has a Water SMART (Sustain and Manage America's Resources for Tomorrow)
Program and has requested applications for WaterSMART Grants: Water and Energy Efficiency
Grant for Fiscal Year 2021 ("WaterSMART Grant"), which refers to the federal fiscal year; and
WHEREAS, such a WaterSMART Grant could provide significant funding for the
Program, allowing it to expand beyond the scale that would otherwise be supported; and
WHEREAS, the City desires to pursue such a WaterSMART Grant; and
WHEREAS, with a such a WaterSMART Grant, the City would be required to share 5001L.
or more of the total costs for the Program, which would be met by a combination of: monetary
contributions from Program participants, City in-kind contributions, and previously-appropriated
Utilities Water Conservation funds; and
WHEREAS, Utilities has prepared a draft of the application for the WaterSMART Grant,
a copy of which is attached as Exhibit "A" ("WaterSMART Grant Application"); and
WHEREAS, applications for WaterSMART Grants require a resolution from the
applicant's governing board verifying: (1) the identity of the official with legal authority to enter
into agreements: (2) the board of directors, governing body, or appropriate official who has
reviewed and supports the application submitted; (3) the capability of the applicant to provide the
amount of funding and/or in-kind contributions specified in the funding plan; and (4) that the
-1-
applicant will work with Reclamation to meet established deadlines for entering into grant or
cooperative agreements.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals above.
Section 2. That the City Manager is hereby authorized to execute agreements related
to a WaterSMART Grant consistent with this resolution, with such terms and conditions as the
City Manager, in consultation with the City Attorney, determines to be necessary and appropriate
to protect the interests of the City and to effectuate the purposes of this resolution, provided that
all required matching funds have been appropriated prior to execution.
Section 3. That the City Council has reviewed and supports the WaterSMART Grant
Application to be submitted.
Section 4. That the City Council has the capability to provide the amount of funding
and/or in-kind contributions specified in the project budget funding plan described in the
WaterSMART Grant Application, as long as such funding has been appropriated by City Council.
Section 5. That the City Manager will work with Reclamation to meet established
deadlines for entering into grant or cooperative agreements related to any award of a
WaterSMART Grant associated with the WaterSMART Grant Application attached to this
Resolution.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 20th
day of October, A.D. 2020.
Ca yy o Dr
ATTEST:
cF oRroo`
S y
City Clerk
coL OitADo
EXHIBIT A
OMB Number.4040-0004
Expiration Date:12/31/2022
Application for Federal Assistance SF-424
`1.Type of Submission: `2.Type of Application: •If Revision,select appropriate lener(s):
Preapplication Z New
®Application ❑Continuation "Other(Specify)
Changed/Corrected Application ❑Revision
`3.Date Received: 4.Applicant Identifier:
00/17/2020 City of Fort Collins Utilities
5a.Federal Entity Identifier: 5b.Federal Award Identifier.
City of Fort Collins
State Use Only:
6.Date Received by State: 7.State Application Identifier:
8.APPLICANT INFORMATION:
`a.Legal Name: Fort Collins, City of
*b.Employerlraxpayer Identification Number(EINITIN): 'c.Organizational DUNS:
84-6000-587 0 883625970000
d.Address:
Street1: 300 Laporte Ave
Street2:
`City: Fort Collins
County/Parish:
•State: CO: Colorado
Province:
`Country: USA: UNITED STATES
Zip/Postal Code: 80521-2719
e.Organizational Unit:
Department Name: Division Name:
f.Name and contact Information of person to be contacted on matters Involving this application:
Prefix: `First Name: Katie
Middle Name:
`Last Name: Collins
Suffix:
Title: Water Conservation Coordinator
Organizational Affiliation:
•Telephone Number: 970-416-4378 Fax Number:
"Email: kcollins@fcgov.com
Tracking Number:GRANT13205329 Funding Opportunity NUmber:BOR-DO-21-F001 Received Date:Sep 17,2020 05.52-26 PM EDT
Application for Federal Assistance SF-424
"9.Type of Applicant 1:Select Applicant Type:
C: City or Township Government
Type of Applicant 2:Select Applicant Type:
Type of Applicant 3:Select Applicant Type:
Other(specify):
"10.Name of Federal Agency:
Bureau of Reclamation
11.Catalog of Federal Domestic Assistance Number:
15.507
CFDA Title:
WaterSMART (Sustain and Manage America?s Resources for Tomorrow)
"12.Funding Opportunity Number:
BOR-DO-21-F001
"Title:
WaterSMART Grants: Water and Energy Efficiency Grants for Fiscal Year 2021
13.Competition Identification Number:
BOR-DO-21-F001
Title:
WaterSMART Grants: Water and Energy Efficiency Grants for Fiscal Year 2021
14.Areas Affected by Project(Cities,Counties,States,etc.):
Add Attachment DeteteAttachrr:cnt View Attachment
"15.Descriptive Title of Applicant's Project:
2022-2023 Xeriscape Incentive Program for HOA & Commercial Properties
Attach supporting documents as specified in agency instructions.
Add Attachments Delete Attachments View Attachments
i Tracking Number:GRANT13205329 Funding Opportunity Number:BOR-DO-21-F001 Received Date:Sep 17,2020 05:52:26 PM EDT
Application for Federal Assistance SF-424
16.Congressional Districts Of:
a.Applicant CO-002 'b.ProgramlProject CO-002
Attach an additional list of Program/Project Congressional Districts if needed.
Add Attachment Delete Attachment View Attachment
17.Proposed Project:
•a Start Date: 07/Ol/2021 'b.End Date: 12/31/2023
18.Estimated Funding(;):
*a Federal 200,000.00
•b.Applicant 128,976.00
•c.State 0.00
'd Local 0.00
•e.Other 260,000.00
'f Program Income 0.00
'g TOTAL 588,976.00
`19.Is Application Subject to Review By State Under Executive Order 12372 Process?
❑ a.This application was made available to the State under the Executive Omer 12372 Process for review on C
❑ b.Program is subject to E.O.12372 but has not been selected by the State for review.
® c.Program is not covered by E.O.12372.
"20.Is the Applicant Delinquent On Any Federal Debt? (If"Yes,"provide explanation in attachment.)
❑Yes ®No
If"Yes",provide explanation and attach
Add Attachment I Delete Attachment View Attachment
21."By signing this application,I certify(1)to the statements contained in the list of certifications"and(2)that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances"and agree to
comply with any resulting terms if I accept an award.I am aware that any false,fictitious,or fraudulent statements or claims may
subject me to criminal,civil,or administrative penalties.(U.S.Code,Title 218,Section 1001)
® "I AGREE
The list of certifications and assurances, or an Internet site where you may obtain this list is contained in the announcement or agency
specific instructions.
Authorized Representative:
Prefix: 'First Name: Theresa
Middle Name:
Last Name: Connor
Suffix:
'ride: lInterim Utilities Executive Director
"Telephone Number: 970-221-6671 Fax Number:
Email: tconnor@fcgov.com
Signature of Authorized Representative: Kathleen Coping 'Date Signed: 09117no20
Tracking Number:GRANT13205320 Funding Opportunity Number BOR-DO-21-F001 Received Date-Sep 17,2020 05:52-26 PM EDT
ATTACHMENTS FORM
Instructions: On this form,you will attach the various files that make up your grant application.Please consult with the appropriate
Agency Guidelines for more information about each needed file.Please remember that any files you attach must be in the document formal
and named as specified in the Guidelines.
Important: Please attach your files in the proper sequence.See the appropriate Agency Guidelines for details.
1)Please attach Attachment 1 1234-XIPXL WaterSMART Grants Add Attachment Delete Attachment View Attachment
2)Please attach Attachment 2 Add Attachment Delete Attachment View Attachment
3)Please attach Attachment 3 Add Attachment Delete Attachment View Attachment
4)Please attach Attachment 4 Add Attachment Delete Attachment View Attachment
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6)Please attach Attachment 6 Add Attachment Delete Attachment View Attachment
7)Please attach Attachment 7 Add Attachment Delete Attachment View Attachment
8)Please attach Attachment 8 Add Attachment Delete Attachment View Attachment
9)Please attach Attachment 9 Add Attachment Delete Attachment View Attachment
10)Please attach Attachment 10 Add Attachment Delete Attachment View Attachment
11)Please attach Attachment 11 Add Attachment Delete Attachment View Attachment
12)Please attach Attachment 12 Add Attachment Delete Attachment View Attachment
13)Please attach Attachment 13 Add Attachment Delete Attachment View Attachment
14)Please attach Attachment 14 Add Attachment Delete Attachment View Attachment
15)Please attach Attachment 15 Add Attachment Delete Attachment View Attachment
Tracking Number.GRANT1 3205329 Funding Opportunity Number:BOR-DO-21-F001 Received Date:Sep 17,2020 05:52:26 PM EDT
41 A' :
-ea* • •
WaterSIVIART Grants: Water and Energy
Efficiency Grants for Fiscal Year 2021
Bureau of Reclamation FOA No. BOR-DO-21-F001
Fort Collins Utilities
Xeriscape Incentive Program for HOA & Commercial Properties 2022-2023
XERISCAPE INCENTIVE PROGRAM
HOA & COMMERCIAL
September 17, 2020
Fort Collins Utilities
222 Laporte Ave, PO Box 580
Fort Collins, CO 80522
Katie Collins, Project Manager
222 Laporte Ave, PO Box 580
Fort Collins, CO 80522
970-416-4378
kcollins@fcgov.com
Tracking Numher:GRANT13205329 Funding Opportunity NUmber:BOR-DO-21-F001 Received Date:Sep 17, 2020 05:52:26 PM EDT
WaterSMART Grants: Water and Energy Efficiency Grants for FY 2021—BOR-DO-21-F001
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**V*
Table of Contents
TECHNICAL PROPOSAL AND EVALUATION CRITERIA
EXECUTIVE SUMMARY 1
Project Summary 1
PROJECT LOCATION 2
TECHNICAL PROJECT DESCRIPTION 3
EVALUATION CRITERIA
E.1.1 Evaluation Criterion A—Quantifiable Water Savings(30 points) 7
E.1.2 Evaluation Criterion B—Water Supply Reliability(18 points) 10
E.1.5. Evaluation Criterion E---Department of the interior Priorities(10 points) 14
E.1.6. Evaluation Criterion F—Implementation and Results(6 points) 15
E.1.7. Evaluation Criterion G—Nexus to Reclamation Project Activities(4 points) 17
E.1.8 Evaluation Criterion H---Additional Non-Federal Funding(4 points) 17
PROJECT BUDGET 18
FUNDING PLAN 18
BUDGET PROPOSAL 18
BUDGET NARRATIVE 18
ENVIRONMENTAL AND CULTURAL RESOURCES COMPLIANCE 21
REQUIRED PERMITS OR APPROVALS 22
LETTERS OF SUPPORT 22
OFFICIAL RESOLUTION 23
UNIQUE ENTITY IDENTIFIER 23
List of Attachments
Letter of Support—Northern Water
Letter of Support—Colorado State Extension
Letter of Support—Oakridge V1I HOA
Tracking Number:GRJ►NT13205329 Funding Opportunity Number:BOR-130-21-F001 Received Date:$ep 17, 2020 05:52:26 PIK EDT
WaterSMART Grants:Water and Energy Efficiency Grants for FY 2021—BOR-DO-21-F001
- City 111111 ' t Collins
TECHNICAL PROPOSAL AND EVALUATION CRITERIA
Executive Summary
Date:September 17, 2020
Fort Collins Utilities
Fort Collins, Larimer County, Colorado
Project Manager.
Katie Collins
Xeriscape Program Manager
970-416-4378
kcollins@fcgov.com
Funding Group
Grant Funding Request: $200,000
Non-Federal Matching Funds: $388,976
Total Project Cost: $588,976
Project Duration: 2 years
Estimated Project Completion Date: December 31, 2023
Located on Federal Facility: No
Unique Entity Identifier: 078362597
Project Summary
Beginning in 2019, Fort Collins Utilities ("Utilities")successfully started expanding its single-
family residential Xeriscape Incentive Program (XIP) to include commercial-scale landscapes.
The program has since provided financial incentives for businesses, homeowner associations
(HOAs) and other properties with commercially-sized potable water taps to undertake
landscape transformations.These projects reduce outdoor water use and increase resilience to
current and future climate conditions.This expansion was identified as necessary based on the
Utilities' Water Efficiency Plan (www.fcgov.com/water-efficiency-plan),which identifies the
driving forces for the expansion as local climate challenges and increasing interest and need
from commercial customers. The majority of program funds will be used to reimburse up to
50%of the cost of approved project installations that demonstrate significant water savings
through the implementation of regionally appropriate landscape practices and plant materials,
and the appropriate use of high-efficiency irrigation equipment. Using pre- and post-water
budgets from past projects to calculate water savings -the average annual turf consumptive
use rate per unit area pre-project was 15 gallons per square foot. Post-project the average use
rate per unit was 7 gallons per square foot.This equates to an 8 gallon per square foot savings.
1
Tracking Number:GRAN£13205324 Funding Opportunity Number:BOR-DO-21-F001 Received Date:Sep 17, 2020 05:52:26 PM EDT
WaterSMART Grants: Water and Energy Efficiency Grants for FY 2021—BOR-DO-21-F001
City of
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With a total of$260k of rebate money funded to projects at$1.50 per square foot,we will fund
a minimum of 173,000 square feet of rebated area.At 8 gallons per square foot of estimated
savings, XIP will save a minimum of 1.4 million gallons annually or 4.3 acre-feet. Based on
previously proposed projects, through XIP the average project size is nearly 50,000 square feet,
far exceeding the 10,000 square foot per project maximum rebate amount. Based on that
average,funding 18 total projects at the maximum rebate amount but with average project
size of 50,000 square feet would amount to 900,000 total square feet of project area or 22
acre-feet of annual water savings.
Saving water on these landscapes is impactful for the individual customer, Fort Collins'water
infrastructure and water reliability on the Front Range of Colorado and beyond.
Project Location
The City of Fort Collins (City) is located 65 miles north of Denver, Colorado in Larimer County.
Fort Collins Utilities service area boundaries for water do not perfectly match the City limits.
Figure 1 shows Fort Collins Utilities service area relative to other water district service areas and
City limits. Fort Collins Utilities currently serves about 75`.•''o of Fort Collins' residents and
businesses.The Xeriscape Incentive Program is located in Fort Collins Utilities service area in
Fort Collins, Colorado USA. All funded projects will occur within Fort Collins Utilities' service
area.The project latitude is 40°35'N and the longitude is 10505'W.The weather and climate
conditions in this semi-arid region mean that nearly all landscapes require irrigation to survive.
2
Tracking Number;GRANT13205329 Funding Opportunity Number:BOR-DO-21-F001 Received Date:Sep 17, 2020 05:52:26 RM EDT
WaterSMART Grants: Water and Energy Efficiency Grants for FY202I—BORQO-21-FOOl
Cityof
Fort Collins
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nVme 1. Water Service Area and surrounding Water District Boundaries.
Technical Project Description
Fort Collins Utilities requests funds inthe amount of$3OD,OOOto operate its Xeriscape
Incentive Program (X|P)fur HOA& Commercial properties.
While we have a portfolio of other water conservation and efficiency programs, customers are
currently very interested in pursuing landscape change due to a recent rate increase that iy
driving customers toaddress commercial landscape irrigation.The rate increase is associated
with the projected cost of acquiring additional water resources in an increasingly water-scarce
region of the West. The Colorado Front Range is one of the fastest growing regions and
population growth is putting pressure on water supplies. The rate heavily impacts irrigation
accounts and other commercial accounts that have an annual water allotment—that is,when
the customer uses more than their allotment in a calendar year,they face a hefty surcharge for
all water used for the remainder of the year.The allotment is based on the amount of water
provided for that account at the time of development; when customers go over the allotment,
Utilities needs to collect revenue to acquire additional water resources to meet the additional
demand. Reducing customer water demand benefits both the customer and Utilities-the
3
Tracking mv"ber.aommT13e0ee9 Funding Opportunity m"muer.aou-oo'zz-pooz owowipwd outo.oen 17' 2020 05.*2.26 mm ooz
WaterSMART Grants: Water and Energy Efficiency Grants for FY 2021—BOR-DO-21-F001
104 Cityof
customer reduces their bill while Utilities reduces the need to acquire additional water
resources. As a result,we are seeking all opportunities to resource programs and services that
will help implement successful commercial-scale landscape transformation projects to address
this timely need, one of the most requested of which is XIP.
XIP provides a reimbursement of up to 50%of the project cost, or a maximum of$15,000 per
project, for transforming high-water use landscape to low-or no-water-use landscaping or
permeable hardscaping.Those who apply for the program ("Applicants") are typically
converting water-intense landscapes, or"wall-to-wall Kentucky bluegrass" in favor of plants
and landscape features with a much lower water requirement, such as native grasslands and
low-water perennial and shrub beds. Funds are requested and awarded based on $1.50 per
square foot of area converted from high-water use to low-water use landscape. Applicants are
required to provide "before" photos, comprehensive landscape and irrigation plans including
details of landscape modifications that will support the new landscape, letters of support from
the surrounding community and estimated water savings. Applications are scored based on
evaluation criteria (Table 1) and are vetted by a cross-disciplinary team to provide additional
sound and professional feedback to help support and ensure greater project success.
4
Tracking Number:GRANT13205329 Funding opportunity Number:BOR-DO-21-F001 Received Date:Sep 17, 2020 05:52:26 PM EDT
WaterSMART Grants:Water and Energy Efficiency Grants for FY 2021—BOR-DO-21-F001
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Table 1.X!P Application Evaluation Criteria
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Tracking Number:GRANT13205329 Funding Opportunity Number:BOR-DO-21-F001 Received Date:Sep 17, 2020 05:52:26 PM EDT
WaterSMART Grants: Water and Energy Efficiency Grants for FY 2021—BOR-DO-21-F001
'W,-- F6rt Coffins
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Once approved, those who receive funds ("Recipient(s)") are required to sign a legal customer
agreement, stipulating that the Recipient will complete the project as presented and provide
required documentation including progress reports at agreed upon deadlines. In addition to XIP
requirements, applicants are required to follow City Code including but not limited to erosion
control measures, planning and zoning review and approval process, and stormwater
considerations. Recipients are required to supply establishment and long-term management
plans that are then entered into official City documents tied to that property.
Outside of requirements outlined in the signed customer agreement, approved projects are
installed at the discretion of the Recipient's project manager per project.The Recipient project
manager agrees to install the project within one year.
Utilities does not currently have sufficient funds to continue to fully fund the Xeriscape
Incentive Program for HOA&Commercial properties after 2021.The City of Fort Collins
organization and City Council is supportive of the program but due to COVID-19 budget
impacts, was unable to commit full funding to this important program as planned.
Duration Phase and Tasks/Milestones
Phase 1; Participant word#r�i#lost cal pelt#
May 1 month Set up administration processes;adapt program materials as needed for new
program year.
June 1 month Begin advertising program and deadlines
July— 3 months Pre-application and project consultation period opens.
September
Oct.— 2 months Full applications accepted
NOV.
Phase Phase').Applicsti
Dec.— 2 months Review applications.Convene team to review and score applications based on
January criteria.
February N/A Applicants notified.
February- 2 months Complete customer agreement meetings and documentation.
March
.Phase 3:.lmplemerasfl n aad.monitading
Monitor approved projects throughout installation to ensure success.Collect
water use data and irrigation schedules over the course of establishment to help
April-Oct. 6 months track water savings.Throughout this monitoring period,participants will submit
2 progress reports and i final report.2 official site visits will occur while the
project is in progress and at substantial completion.
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Tracking NUmber:GRANT13205329 Funding Opportunity Number:BOR-DO-21-F001 Received Date-.Sep 17, 2020 05,52:26 PM EDT
WaterSMART Grants:Water and Energy Efficiency Grants for FY 2021—BOR-DO-21-F001
Awe( City ofF6rt Collins
December
31 N/A Final participant project reports due
,rojed Rewiew;.
October- Conduct additional analyses of all projects. Prepare and conduct report-outs to
Dec 2 months regional partners,stakeholders and other community and industry groups as
appropriate.
Evaluation Criteria
E.1.1 Evaluation Criterion A—Quantifiable Water Savings (30 points)
Describe the amount of estimated water savings.
In 2020, seven projects are being funded through XIP. The total combined surface area of these
projects is 582,468 square feet. Using pre-and post-water budgets to calculate: the average
annual turf consumptive use rate per unit area pre-project was 15 gallons per square foot. Post-
project the average use rate per unit was 7 gallons per square foot.This equates to an 8 gallon
per square foot savings.
With a total of$260k of rebate money funded to projects at$1.50 per square foot,we will fund
a minimum of 173,000 square feet of rebated area.At 8 gallons per square foot of estimated
savings, XIP will save a minimum of 1.4 million gallons annually or 4.3 acre-feet. Based on
previously proposed projects, through XIP the average project size is nearly 50,000 square feet,
far exceeding the 10,000 square foot per project maximum rebate amount. Based on that
average, funding 18 total projects at the maximum rebate amount but with average project
size of 50,000 square feet would amount to 900,000 total square feet of project area or 22
acre-feet of annual water savings with this grant.
Describe current losses: Please explain where the water that will be conserved is currently going
(e.g., back to the stream, spilled at the end of the ditch, seeping into the ground)?
The water that is currently being over-applied to these water-intensive landscapes is lost
primarily from evaporation, runoff from the surface of the landscape, and deep percolation
through the soil profile.
Describe the support/documentation of estimated water savings: Please provide sufficient
detail supporting how the estimate was determined, including all supporting calculations.
7
Tracking Number:GRANT13205329 Funding Opportunity Number:BOR-DO-21-F001 Received Date:Sep 17, 2020 05:52:26 PM EDT
WaterSMART Grants: Water and Energy Efficiency Grants for FY 2021—BOR-DO-214001
L
Water savings estimates for each XIP participant are calculated using best practices outlined by
the Irrigation Association, Environmental Protection Agency, and GreenCO. For each project,
current and future annual efficient water budgets are calculated using:
WB — ((ET x PF) — Re)x LA x 0.623
lE
• WB = Water Budget (gallons)
• ET= Evapotranspiration for the time period (in)
• PF= Plant Factor or turfgrass factor
• Re = Rainfall that is effective within the root zone (in)
• LA= Landscape Area (ft')
• IE = Irrigation Efficiency(an expected efficiency that reflects management skills for
scheduling, sprinkler performance and maintenance)
If a property has multiple Hydrozones (e.g. spray high-water use turf and low-water drip shrub
beds)the calculation will be completed for each Hydrozone and then summed:
Total W B — ((ET X PFturf)—Re)X LA X 0.673 + ((ET X PF,,,Hydrozone drip)—Re)X LA X 0.623
lEsproy lEdrip
Based on our region,the following assumptions and data/guiding sources used to define each
variable include:
• ET= Evapotranspiration for the time period (in)
o Daily grass reference evapotranspiration values received from Northern Water's Fort
Collins weather station. Weather data used for normalization dates to 2002.
• PF = Plant Factor or turfgrass factor
o High Hydrozone (e.g. Kentucky bluegrass, High Water Use Turf): 0.7
o Medium Hydrozone (e.g. Fine Fescue, Shrub Beds): 0.6
o Low Hydrozone (e.g. Native Grasses, Xeric Shrub Beds): 0.4
o Very Low Hydrozone (e.g. regionally adapted xeric shrubs : 0.25
o Guiding Resource: GreenCO's Green Industry Best Management Practices for
Conservation and Protection of Water Resources in Colorado
• Re= Rainfall that is effective within the root zone (in)
o Available rainfall effective to root zone estimated to be 40%of actual rain fall.
Estimated using region's soil type and Colorado State University's available water_
capacity methodology.
• LA= Landscape Area (ft2)
o Digitized using 2019 6-inch pictometry imagery.
Tracking Number:GRANT13205329 Funding Opportunity Number:BOR-DO-21-F001 Received Date:Sep 17, 2020 05:52:26 PM EDT
WaterSMART Grants: Water and Energy Efficiency Grants for FY 2021—BOR-DO-2I-FOO1
Nor__
• IE- Irrigation Efficiency(an expected efficiency that reflects management skills for
scheduling, sprinkler performance and maintenance). If a Hydrozone includes multiples
irrigation types (e.g. spray and rotor), the least efficient is used in the calculation.
o Spray Irrigation Efficiency: 0.65
o Rotor Irrigation Efficiency: 0.7
c; Drip Irrigation Efficiency: 0.85
c HE Rotor Irrigation Efficiency: 0.75
a Guiding Resource: Irrigation Association's landscape Water Management and
Planning Guide
Throughout their participation in XIP and beyond, participants'water budgets are calculated
and reviewed monthly. Budgets are shared with the customer so landscapers, property
managers, and Utilities staff can monitor water use compared to efficient budgets.These
monthly checkpoints ensure projects are applying water appropriately during and after
landscape establishment.
Please address the following questions according to the type of infrastructure improvement
you are proposing for funding.
Infrastructure Improvement type: Turf Removal
a. How have average annual water savings estimates been determined?Please provide all relevant
calculations, assumptions, and supporting data.
Average annual water savings are estimated by comparing the weather normalized efficient
water budgets pre and post project (calculated using process described above). The weather
normalized budgets consider 17 years of weather data taken from Northern Water's Fort
Collins weather station.
b. What is the total surface area of turf to be removed and what is the estimated average annual
turf consumptive use rate per unit area?
With a total of$260k of rebate money funded to projects at$1.50 per square foot, we will fund
a minimum of 173,000 square feet of rebated area.At 8 gallons per square foot of estimated
savings, XIP will save a minimum of 1.4 million gallons annually or 4.3 acre-feet. Based on
previously proposed projects, through XIP the average project size is nearly 50,000 square feet,
far exceeding the 10,000 square foot per project maximum rebate amount. Based on that
average,funding 18 total projects at the maximum rebate amount but with average project
size of 50,000 square feet would amount to 900,000 total square feet of project area or 22
acre-feet of annual water savings with this grant.
9
Tracking Number:GRANT13205329 Funding Opportunity Number:BOR-DO-21-F001 Received Date-Sep 17, 2020 05:52:26 PM EDT
WaterSMART Grants: Water and Energy Efficiency Grants for FY 2021—BOR-DO-21-F001
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Using data from previous projects,we estimated the average annual post-project turf
consumptive use rate per unit is 7 gallons per square foot.
c. Was historical water consumption data evaluated to estimate average annual turf consumptive
use per unit area?If so, did the evaluation include a weather adjustment component?
Historical water use will be compared to pre-and post- project water budgets to evaluate
savings for each project. Using budgets to capture savings ensures that savings from behavioral
changes, as well as savings from landscape changes, are captured appropriately. Actual water
use will be weather normalized using data from Northern Water Conservancy District's Fort
Collins weather station in the years following project installation.
d. Will site audits be performed before applicants are accepted into the program?
Prior to submitting a final application for funding consideration, Applicants must first schedule a
site visit with Staff. During the site visit, staff and applicant will discuss feasibility of project,
make suggestions to achieve better water savings and provide resources and tasks to plan for in
the upcoming process, such as approval through the development review process and
discussions with City Forestry.
e. How will actual water savings be verified upon completion of the project?
All participants are required to participate in Utilities' Landscape Water Budget program and
must enroll in MyWater. MyWater is the online portal that connects the water user to hourly
water use through Advanced Metering Infrastructure (AMI) data. Customers may set up many
kinds of alerts in MyWater, including near immediate continuous water consumption,which
often is an indication of a leak. Using AMI, MyWater and Landscape Water Budgets, staff will
calculate actual water savings upon completion of the project by totaling pre-project monthly
budgets at the end of the year and comparing to weather normalized water use post-project.
Post-project water budgets will also be used to ensure that participants are watering
landscapes effectively.
E.1.2 Evaluation Criterion B—Water Supply Reliability (18 points)
Utilities Water Reliability Concerns
Fort Collins Utilities is a municipally owned utility primarily supplied by two surface water
sources:the Cache la Poudre River(Poudre River) and the Colorado-Big Thompson (C-BT)
Project. Combined, Utilities delivers an average of 26,000 acre-feet of treated water for
municipal uses.
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An average year yields 75,245 acre-feet of water, if all rights were fully usable; however, due to
legal and capacity constraints, present yield available for municipal use is much less. Utilities is
actively trying to address these issues. XiP addresses strains on the water system including
population growth, climate change, impacts to the water delivery system and more.
Utilities serves approximately 35,500 water accounts and 133,000 people. Eighty-two percent
of accounts are single family residential customers, 11 percent are duplex or multifamily
accounts, and 7 percent are commercial (including irrigation accounts). The Utilities' current
planning level is 150 gallons per capita per day(gpcd), however Utilities also has an efficiency
goal of 130 gpcd by 2030.The population within the service area is expected to increase by
35,000 residents in the next 30 years (Figure 2),further increasing the demand on our water
supplies.
16,000 160
14,000 F 140
H 12,000 — 120
C fA
O O
M,10,000 — 100 C
O
8,000 - — - — — so 0
c.
6,000 60 0
E Projected Demand for Efficiency Goal of 130 gpcd by 0.
0 4,000 2030 40
-Planning Demand @ 150 gpcd
2,000 20
- r 0
N M o 00 O N v W CO O NN v W ao 0
O N O O O a O r T- T- T- N N N N N M
� � NNNNNNNNNNNN" - N N N N
Figure 2.Projected Treated Water Demand and Popufation
In addition to a growing population and increasing strain on the water supply, climate change
could significantly impact the reliability of Utilities' water supplies and the amount of water
required to maintain existing landscapes. Changes in temperature and precipitation patterns,
and early snowmelt runoff will increase water demands on our landscapes.
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Addressing Water Reliability and other impacts
Water supply delivery system:This project will reduce demand on the surface water supply
delivery system, which will help avoid or delay costs associated with purchasing new water
supplies. Utilities anticipates needing to acquire approximately$25.5 million worth of
additional water rights, some of which can be avoided through cost-effective conservation
projects. It costs the Utility$66 per 1,000 gallons of water to develop new water supplies.
Based on 2019 data,the cost of the Xeriscape Incentive Program is $17 per 1,000 gallons saved,
a 74%savings over developing new water supplies. Reducing water demands increases the
reliability of existing water supplies and reduces the need to acquire new, expensive water
supplies. By reducing irrigation needs, XIP will also reduce peak season and peak day demands.
A lower peak demand will delay and/or reduces the size and cost of future expansions to
treatment and delivery infrastructure.
Water supply reliability: Landscape changes improve resiliency to drought and climate change.
The region is currently experiencing drought conditions in addition to devastating wildfires
burning in Utilities'watershed. Drought and water shortages due to fire or other natural
disasters are an important and increasingly frequent reminder to strive for resilience.Through
XIP, participants will proactively establish more tolerant landscapes that require less water
long-term, allowing communities and Utilities to navigate future shortages and warmer, drier
climate conditions with fewer impacts.There is a potential for a Compact Call on the Colorado
River, which could impact Utilities'water supplies from the Colorado-Big Thompson project.
Reducing long-term demand reduces reliance on this potentially less reliable water supply.
Benelits to other users
Agriculture and recreation benefits: Conservation efforts can help to provide more water for
beneficial uses beyond normal municlpal purposes. For example, the area around Fart Collins
continues to be a productive agricultural area, which in addition to representing economic
activity, also provide significant open space outside of Fort Collins that is desired by many
residents. When possible, making some of the City's surplus water available for these purposes
provides supplemental revenue for the Utility and its customers. The potential environmental
benefits of conserved water are also important.These include providing additional flow for the
local stream systems, in-stream flow programs, improvements in water quality, improvements
in aquatic and riparian ecosystems, enhanced recreational opportunities, and aesthetics,
among other benefits.
Geographic scope of benefits(local,sub-basin, basin):The program will include landscape
transformation projects in the Cache la Poudre sub-basin of the South Platte River basin. By
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reducing overall water use, the program will reduce demands on water supplies in both the
South Platte River basin as well as the Colorado River Basin (Colorado-Big Thompson project).
Encourage Collaboration and Additional Benefits
Increased collaboration:Throughout our region and from our customers, we often hear there
are not enough examples of commercial-scale water-wise landscapes. By financially supporting
the participants who are ready to make a landscape change now,we are adding to a bank of
examples that other customers, utilities and regions can pull from. Results and other
information from this project will be shared through a variety of venues. Utilities is a member
of the Rocky Mountain Section of American Water Works Association (AWWA) Conservation
Committee, where conservation professionals regularly meet to discuss topics like water
efficiency programs, landscape change, drought planning and more. Utilities partners with
other water service providers and managers in the immediate fort Collins area and meets
regularly with City Planners to discuss how to address water needs and develop land wisely
given high projected population growth. Utilities is a member of Colorado WaterWise, a
regional organization focused on connecting urban water efficiency stakeholders; information
can be shared through their newsletter and/or through their webinar series. Utilities regularly
attends and presents at regional and national conferences. We anticipate presenting the results
of this program at future conferences.
Data and examples of commercial-scale landscape projects such as those supported by XIP are
helping to bolster additional efforts and earn support from City leadership. Currently, Utilities'
Water Supply Requirement for developers is undergoing an overhaul.With attractive examples
of large waterwise landscapes in addition to data showing major water savings, Utilities is
better equipped to mandate more stringent water requirements and developers are further
incentivized and motivated to pursue regionally appropriate landscapes.These projects provide
local and real examples to the City Planning department and City leadership and Council who
are getting on board to support landscapes that step away from the normal wall-to-wall
Kentucky bluegrass landscape—a landscape that is not well adapted to Fort Collins climate
conditions.
Since expanding XIP, Utilities has become more collaborative with the City's Nature in the City
Program (NIC), the mission of which is to increase native landscapes in Fort Collins. Nature in
the City is very interested in XlP efforts as they have historically encouraged large swaths of
native plantings, supporting native wildlife and pollinators. NIC and Utilities continue to find
ways to leverage the others'goals through mutually beneficial partnerships on programs such
as this one.
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Additional benefits:These transformation projects will demonstrate attractive low water-use
landscapes,which can boost local support for water efficiency programs and serve as examples
for other HOAs or businesses who are contemplating landscape changes.They will help to
improve familiarity and comfort with low-water and native landscapes.The program will
improve water literacy in the community by educating participants and relevant stakeholders
on water use, climate change, water rates,the cost/value of water service, drought planning,
water supply planning, and more.These "additional" benefits are significant as many Fort
Collins residents are transplants from other parts of the country and are unfamiliar with climate
and water resources challenges in this region.
Benefits to local sectors and economies: Due to the scope of commercial projects, all
participants are expected to utilize professional design, irrigation, hardscaping, and/or
landscaping companies. Participants and their contractors will utilize local and regional vendors
and nurseries that specialize in high-efficiency irrigation equipment, and drought tolerant and
waterwise plant materials.As an example, between the 2017—2019 seasons of the residential
Xeriscape Program managed by the department,total rebates paid were $98,902, while total
project costs equaled $571,115. This suggests that every$1 of rebate incentive generates about
$6 worth of economic activity in our local green industry. Furthermore,the future maintenance
and management of the new landscapes will support local landscape management companies,
which is not captured in this value.
E.1.5. Evaluation Criterion E—Department of the Interior Priorities (10 points)
The City of Fort Collins and Fort Collins Utilities aims to be leaders in conservation stewardship.
This proposal aligns with other local planning efforts across the City of Fort Collins. Fort Collins
has an ambitious Climate Action Plan. While emissions related to water plays a relatively small
role in mitigating climate change (our system is nearly all gravity fed and requires little
pumping), we know that addressing water use will be critical in adapting to climate change.
Utilities has conducted a vulnerability study to understand how various vulnerabilities, like
climate change or an impact to infrastructure, will affect water supplies and demand.The
results of this show that a hotter, drier climate is in our future and this will require the
community to move toward more drought-resilient and heat-tolerant landscapes.
Additionally,the City of Fort Collins recently overhauled its comprehensive plan known as "City
Plan." A core value is sustainability, specifically that "Fort Collins is resilient and forward
thinking" and that Utilities manage its water resources for a changing climate. Several policies
within City Plan identify the need to address water efficiency and conservation, including the
need to promote reductions in outdoor water use, similar to Reclamation's priority 1.
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E.1.6. Evaluation Criterion F—Implementation and Results (6 points)
E.1.6.1. Subcriterion F.1---Project Planning
1. Identify any district-wide, or system-wide, planning that provides support for the proposed
project. This could include a Water Conservation Plan, SOR, Drought Contingency Plan or other
planning efforts done to determine the priority of this project in relation to other potential
projects.
Fort Collins Utilities has a long-standing Water Conservation Program (since 1977) and has been
proactively planning since the early 1990s. The first Water Demand Management Plan was
created in 1992 and has evolved over the years to what is now two documents:the Water
Supply and Demand Management Policy (WSDMP) and our Water Efficiency Plan (WEP).The
original 1992 plan stated that "water is a limited and vital resource which must be used
efficiently and wisely...the implementation of additional water conservation practices will
benefit the City of Fort Collins by helping to assure continued reliable short- and long-term
supplies...".The WSDMP directs staff to develop strategies to ensure certain levels of service,
one being to meet demands in a 1-in-50 year drought. As drought is expected to become more
frequent and/or severe, Utilities needs to take on new strategies to prepare our community for
a changing climate.
2. Describe how the project conforms to and meets the goals of any applicable planning efforts
and identify any aspect of the project that implements a feature of an existing water plan(s).
The WEP, approved by the Colorado Water Conservation Board and City of Fort Collins City
Council in 2016, outlines five critical strategies to achieve the overall goal of reducing our
service area's water use to 130 gallons per capita per day.This requires an 11 percent reduction
from 2015 use. XIP directly addresses four(shown in bold text) of the five critical strategies and
will inform the remaining strategy focused on new development:
1. Leverage Advanced Meter Fort Collins data and capabilities
2. Promote and support greater outdoor water efficiency
3. Expand commercial and industrial strategies
4. Increase community water literacy
5. Encourage greater integration of water efficiency into land use planning and building
codes
The proposal to support XIP is a direct result of our work to address outdoor water use (2)and
work more with commercial customers (3). The results of the proposed program will extend
beyond the immediate participants by serving as demonstrations and resources to help others
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adapt Western landscapes to a changing climate, increasing community water literacy(4). As
noted in Evaluation Criteria A, commercial-scale landscape transformations through XIP have
the potential 22 acre-feet of annual water savings with this grant.Advanced Metering Data (1)
in conjunction with the Landscape Water Budget program will provide water-savings data
specific to each account. The Water Efficiency Plan is available here:fcgov.com/water-
eff iciency-Plan.
E.1.6.2. Subcriterion F.2—Performance Measures
Success of this program is based on actual water savings achieved by Recipients. Because
landscapes require two to three years of establishment (elevated) irrigation,we know that
actual water savings cannot be measured until year three after installation. By that time, given
tools such as a monthly Landscape Water Budget and MyWater, customers should have
tapered off establishment watering to an "established landscape" level. Utilities is committed
to tracking the success of these projects through the aforementioned programs for years
following project installation.
E.1.6.3. Subcriterion F.3—Readiness to Proceed
phase 1:Par#Iclpant coordination.and Cali faw Applications --
Application will be setup in application platform.After project consultation meetings,applicants will submit full
applications for consideration.
Applications reviewed,selected and provided additional feedback for success.
Projects installed and monitored by XIP staff. Data collected as projects progress.
Water use and installation data analyzed.
• Describe any permits that will be required, along with the process for obtaining such permits.
Permits are not required to be obtained by Staff directly. Instead, Recipients are required to
meet all Minor Amendment requirements with the City Planning department. Minor
Amendment approval is based on the review by several City departments of landscape and
irrigation plans, and landscape establishment and long-term maintenance plans. Based on
installation/implementation an erosion control permit may be required of the participant.
identify and describe any engineering or design work performed specifically in support of the
proposed project.
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Recipients are responsible for all landscape and irrigation design work associated with their
specific project.
Describe any new policies or administrative actions required to implement the project.
No new policies or administrative action needs to take place to implement this project.
E.1.7. Evaluation Criterion G—Nexus to Reclamation Project Activities (4 points)
Is the proposed project connected to Reclamation project activities?if so, how?Please consider
the following:
• Does the applicant receive Reclamation project water?
The Colorado-Big Thompson Project(C-BT) is a Reclamation project. Utilities owns about 18,855
units of C-BT water. Deliveries depend on the annual quota set by Northern Water each year.
Quotas can range from annual yields of 9,400 acre-feet to 18,800 acre-feet.
E.1.8 Evaluation Criterion M—Additional Non-Federal Funding (4 points)
Non-Federal Funding: $388,976
Total Project Cost : $588,976
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PROJECT BUDGE"
Funding Plan and Letters of Commitment
Utilities requests$200,000 from the Bureau of Reclamation.The total cost of the Xeriscape
Incentive Program for 2022-2023 is $588,976.
• $200,000 of Bureau of Reclamation money will be used for landscape project rebates.
Utilities commits to providing$60,000 in cash from budgeted department funds.
$60,000 will be used for landscape project rebates. Utilities commits to $68,976 of in-
kind services for a total amount of$128,976 to pursue this program with funds available
immediately.
• Recipients of the funds through XIP are required to match the rebate amount dollar for
dollar for a total of$260,000. Recipients will provide invoices to show funding match.
Budget Proposal
Table 2. --Total Project Cost Table
SOURCE AMOUNT
Costs to be reimbursed with the requested Federal funding $200,000
Costs to be paid by the application(City of Fort Collins) $128,976
Value of third-party contributions $260,000
TOTAL PROJECT COST $588,976
Tabl�--B,,uidet sal TableComputation
Funding Quantity TOTAL
Description source Type COST
$/Unit i Quantity
Salaries and Wages
Water Conservation Applicant- $42.00 200 Hours $8,400
Manager in-kind _
Project Manager-
Water Conservation Applicant- $28.00 942 Hours $26,376
Landscape Coordinator in-kind
Program Specialist Applicant- $28.00 600 Hours $16,800
in-kind
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Water Conservation Applicant-
Irrigation Coordinator in-kind $28.00 300 Hours $8,400
Water Conservation Applicant- $15.00 600 Hours $9,000
Intern in-kind
Third-Party Contributions
Recipient match Recipient- $1.501square 173333 $260,000
funding cash foot
Other
Project rebates Applicant- $1.501square 40,000 Rebate $60,000
cash foot
Project rebates $1.50/square 133,333 Rebate $200,000
Reclamation foot
TOTAL ESTIMATED PROGRAM COSTSUF7 $588,976
Budget Narrative
Detailed in the Technical Project Description there are four major phases for this program:
Participant Coordination and Call for Applications (Phase 1); Application Review and Project
Selection (Phase 2); Implementation and Monitoring (Phase 3); Project Review, Analysis and
Follow-up (Phase 4).
Salaries and Wages
Water Conservation Manager
• In phase 1,the Water Conservation Manager will offer review of the program application
materials.
• In phase 2,the Manager will attend review sessions introducing the pool of selected
applicants and will attend one or two project launch meetings.
• In phase 3,the Manager will participate and present in share-out meetings with regional
partners and stakeholders and review Reclamation reporting.
• In phase 4,the Manager will review final data and report out to regional partners and
stakeholders on the results of projects.
Water Conservation Manager total project hours:200
Total Water Conservation Manager cost:$8,400
Project Manager—Katie Collins, Water Conservation Landscape Coordinator
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• In phase 1,the Project Manager will finalize application processes,field participant questions
as needed, and conduct on-site consultation meetings with potential applicants.
• In phase 2,the Project Manager will review and score applications and attend and consult for
Project Launch Meetings.The Project Manager is responsible for enrolling and coaching
applicants through the Landscape Water Budget program. Other items include working on
interim program reporting.
• In phase 3,the Project Manager will perform on-site visits as dictated by Project Monitoring
Plans and offer support through Landscape Water Budget and MyWater programs.
• In phase 4, the Project Manager will conduct exit visits and work on final reporting for
Reclamation and water saved.
Project Manager total project hours:942
Total Project Manager cost=$26,376
Program Specialist
• In phase 1,the Specialist will assist the Project Manager in finalizing the application process
and fielding customer questions as needed.The Specialist will also set up the administrative
processes necessary for rebate processing and provide educational materials to commercial
customers.
• In phase 2, the Specialist will assist the Project Manager in reviewing applications.The
Specialist will attend initial Project Launch Meetings and will review landscape plans and
communicate with the Project Manager about feasibility and maintenance considerations.The
Landscape Coordinator will coordinate with the Zoning department to shepherd applicants
through the Zoning permitting process.
• In phase 3, the Specialist will attend on-site visits as indicated by Project Monitoring Plans to
track progress and offer support and collect necessary data and photos.
• In phase 4,the Specialist will assist in exit meetings, reporting, and collection of final
paperwork needed to process rebates.
Landscape Coordinator total project hours: 600
Total Landscape Coordinator cost:$16,800
Water Conservation Irrigation Coordinator
• In phase 1,the Irrigation Coordinator will offer support in reviewing application and related
educational materials.
• In phase 2,the Irrigation Coordinator will review irrigation plans and communicate with the
Project Manager regarding irrigation feasibility and maintenance considerations.The
Coordinator will attend Project Launch Meetings to offer feedback and project support.
• In phase 3,the Irrigation Coordinator will attend on-site visits as necessary.
• In phase 4,the Irrigation Coordinator will assist in exit meetings and reporting.
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• •
irrigation Coordinator total projects hours:300
Total Irrigation Coordinator cost:$8,400
Water Conservation Intern
• The Water Conservation Intern will report to the Project Manager, providing the majority of
assistance through GIS assignments for the Landscape Budget Program, data entry, customer
water-use analysis, and customer communications
Water Conservation Intern total project hours:600
Total Water Conservation Intern cost:$9,000
Other Expenses
Funding from Reclamation and Utilities would cover applicant rebates.The rebate amount is
funded at $1,50/square foot of area converted from high-water to low-water landscape, for a
maximum of 10,000 square feet or$15,000 per project.
Total rebate cost:$260,000
ENVIRONMENTAL AND CULTURAL RESOURCES COMPLIANCE
Project impact to surrounding environment-All work will be completed on private
property landscapes and irrigation systems. Some earth-disturbing work will include
watered and maintained turf-grasses being replaced with low-or no-water-use
landscaping, as well as modifying or replacing irrigation systems to accommodate new
low-water use landscapes.
Project Impact to threatened or endangered species-While there is no critical habitat
in the project's area, areas along the Poudre River, one of our two primary sources of
water, is a critical habitat for the Preble's Meadow Jumping Mouse. Decreasing demand
along reaches of the river may have indirect habitat benefits for the mouse.
Project Impact on wetlands and surface waters- Horsetooth Reservoir and the Poudre
River both fall under CWA jurisdiction as"Waters of the United States." While the
project will occur on private property,there may be indirect benefits of by reducing
long-term demand on these surface water sources.
When was the water delivery system constructed?-The first waterworks was built in
1883. A Public Works water department was established in the early 1900s, after
obtaining senior water rights on the Poudre River, expanding the system. In 1938 the
Department of Utilities was created, and the delivery system has continued to grow to
meet the population's demand as needed.
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Project Impact on irrigation systems- Depending on the project, modifications to
private property irrigation systems will be needed to accommodate the new low-or no-
water-use landscaping.There are no planned modifications to the Utilities' water
system.
Project Impact on Historic Places-There are multiple buildings and sites registered on
the National Register of Historic Places within the Utilities' service area, however
projects will not impact these sites.
Project Impact on Known Archeological Sites-There are no known archeological sites
in the project area.
Project Impact on Low Income or Minority Populations-The project will be open to
any Utilities' customer and will not have any disproportionately high and adverse effect
on low income or minority populations
Project Impact on Sacred Site or Tribal Lands-The project will have no impact on
Indian sacred sites or tribal lands.
Project Impact on the spread of noxious weeds or non-native invasive species-The
project will only allow installation of regionally adapted or native plants.Spread of
noxious weeds and non-native invasive species is prohibited by Fort Collins land-Use
Code and will be further enforced through project Monitoring Plans, and project design
(e.g. mulching).
REQUIRED PERMITS OR APPROVALS
Utilities does not anticipate any permit requirements as all work will be completed on private
property on landscapes and irrigation systems. No new policies or modifications to existing
policies are required to implement this program, other than the Fort Collins City Council's
approval and execution of the grant agreement with Reclamation.
LETTERS OF SUPPORT
Letters of support from the following entities are included:
Northern Water,the public agency which manages the Colorado-Big Thompson Project, has
long been an invaluable regional partner for Fort Collins Utilities. They have experts in
horticulture and irrigation technology and have been leaders in researching and demonstrating
low-water landscape options. Northern Water has agreed to partner on our complementary
efforts to create a larger network of local efficiency projects that can serve has high-value
demonstration sites. Frank Kinder has written a letter of support on behalf of Northern Water.
See Attachment 1.
Colorado State University Extension has and continues to be a great partner for Fort Collins
Utilities Staff and our community.They are willing to provide input and support based on their
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City of
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wide range of real-world and academic expertise.Alison O'Connor provided a written letter of
support for this grant on behalf of the University. See Attachment 2.
Susan Gilbert, a local homeowner in the Oakridge VII neighborhood provided a written letter of
support, detailing the recent success of the Oakridge HOA's implementation of a XIP-supported
project. See Attachment 3.
OFFICIAL RESOLUTION
The Official Resolution will be presented to City Council in October. After the City Council
meeting, Fort Collins Utilities will email the Official Resolution to jgerman@usbr.gov.
UNIQUE ENTITY IDENTIFIER
078362597
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Tracking Number:GRANT13205329 Funding Opportunity Number:BOR-DO-21-F001 Received Date:Sep 17, 2020 05:52:26 PM EDT
DocuSign Envelope ID:OCDF4EEC-5B414B26-B7C4-616CCCCA76F2
.900eo�____Northern Water
Northern Colorado Water Conservancy District
220 Water Avenue•Berthoud,Colorado 80513
800-369-7246•www.northernwater.org
September 16, 2020
Bureau of Reclamation
Financial Assistance Operations
Attn: Ned Weakland
P.O. Box 25007, MS 84-27814
Denver,CO 80225
Dear Ned Weakland:
I am writing to support Fort Collins Utilities (FCU)application for a U.S. Bureau of Reclamation Small
Water Efficiency Grant to fund the Xeriscape Incentive Program for commercial landscape conversion.
Statewide,water providers have identified an important need for improved water efficiency in HOA and
commercial landscape layout and management. Many older, existing landscapes often contain antiquated
landscape designs and components that use excessive water, are difficult to manage, expensive to
maintain, and represent consumption demands not in line with evolving expectations and requirements.
The FCU grant program expands the existing Xeriscape Incentive Program to the commercial
sector,supporting the transition of larger even more impactful landscapes to more water efficient formats.
Typical impactful changes include irrigation system upgrades, improved water application methods,and
landscape revisions.Within Northern Colorado,these localized efficiency projects can offer accessible,
appropriate,and available conversion examples,which can serve as tour locations and case studies. More
so, landscape conversion grants leverage the limited reserve account capital improvement funds available
from these customer groups,allowing for maximum value investments and results.The program offers
additional benefits of improved water efficiency literacy and advocacy among grant applicants,
participants,and involved agents. These grants also complement existing FCU programs,facilitating
meaningful next step actions after audits and recommendations.
As changes to climate,supply variability, and demand continue,the nation,state, region,and especially
the arid west benefit from facilitating large scale urban landscape conversions that offer direct
opportunities for significant water savings by providing high-value demonstrations of before and after
water efficiency projects.Such projects embody the use of conservation best management practices.
Finally, supporting this innovative grant program complements Northern Water's Water Efficiency
Program efforts by encouraging impactful landscape conversion projects throughout Northern Colorado.
Sincerely,
Do�cuftrted by:
EF
Z00086�0....
48C.
Frank Kinder
Water Efficiency Program Manager
Northern Water
Tracking Number:GRANT13205329 Funding Opportunity Number:HOR-DO-21-F001 Received bate:sep 17, 2020 05:52:26 PM EDT
DRiP
Certificate Of Completion —'
Envelope Id:OCDF4EEC50414B26B7C4616CCCCA75F2 Status:Completed
Subject:Please DocuSign:Letter_in_Support of_Fort_Collins_Utitities.pdf
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Certificate Pages:5 Initials:0 Liz Larmon
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Tracking Number:GRANT13205329 Funding Opportunity Number:BOR-DO-21-F001 Received Date:Sep 17, 2020 05:52:26 PM EDT
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Tracking Number:GRANT13205329 Funding Opportunity Number:BOR-DO-21-F001 Received Date:Sep 17, 2020 05:52.26 PM EDT
Electronic Record and Signature Disclosure created on:316/2020 8:52:48 AM
Parties agreed to:Frank Kinder
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Tracking Number:GRANT13205329 Funding Opportunity Number:BOR-DO 21-F001 Received Date:Sep 17, 2020 05:52!26 PM EDT
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Tracking Numher:GRANT13205329 Funding opportunity Number.BOR-DO-21-F001 Received Date:Sep 17, 2020 05:52.26 PM EDT
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Tracking Number:GRANT13205329 Funding Opportunity Number:SOR-DO-21-F001 Received Date:Sep 17, 2020 05:52.26 PM EDT
LARIMER COUNTY
COLORAOO STATE UNIVERSITY
EXTENSION
1525 Blue Spruce Drive
Fart Collins,Colorado 80524-2004
(970)498-6000
FAX:(970)498-6025
September 15, 2020 www.larimer.org/ext
Dear United States Bureau of Reclamation Water and Energy Efficiency Grant Board Members,
fully support the City of Fort Collins's application for a United States Bureau of Reclamation Water
and Energy Efficiency grant to support a commercial landscape conversion program. In my current
position, working for Colorado State University Extension in Larimer County as the horticulture agent,
I work in a collaborative nature with the City of Fort Collins and their water conservation efforts. One
of Extension's outreach efforts is a program called "Lawncheck"which offers on-site turf diagnostics.
This program targets both homeowners and homeowner associations (HOAs). In my experience,
most HOAs and larger multi-family complexes are trying to find ways to reduce water consumption on
their properties and common areas, whether it be replacing irrigation heads, adjusting irrigation
cycles, or changing current plant material to waterwise options. Colorado was the seventh fastest
growing state in 2018 and the increased population means there are increased pressures on available
water. Fort Collins is also growing, ranking 151h in Colorado as one of the fastest growing cities.
The City's proposal to reduce water use through landscape conversions or irrigation technology
upgrades would allow HOAs to apply for funding to assist with these changes. While many HOAs are
interested in conversion options, they are often faced with the inability to make these changes due to
budget restrictions. Further, the projects funded by this grant would require the communities to
demonstrate water savings through follow-up assessments. The goal of these conversions is to
increase water literacy in the City, as well as support other program efforts, such as Nature in the City
and the Xeriscape Incentive Program. These programs support beautifying green space in city limits
and encouraging homeowners to be more water efficient.
Urban green space is a key part of all communities and the benefits of landscapes are numerous.
Most residents are interested in water conservation but become discouraged when they crunch the
numbers and factor in costs, labor, and maintenance. Supporting this grant effort would help alleviate
some of the budgeting constraints and allow HOAs to pursue these options. As projects come into
fruition, they can become "models"of what other communities can consider doing to do their part to
support water conservation.
The City of Fort Collins has always been a leader for water conservation and supporting their grant
will continue the positive impacts they have had on the community and reducing water use.
Sincerely,
Alison O'Connor, PhD
Horticulture
Colorado State University Extension in Larimer County
Tracking Number:GRIUM-1205329 Funding Opportunity Numher:SOR-DO-21-F001 Received Date-Sep 17, 2020 05,52:26 PM EDT
Susan Gilbert
5030 Saffron Court
Fort Collins,CO 80525
Mr. Ned Weakland
Bureau of Reclamation
Financial Assistance Operations
P.O. Box 25007 M5:84-27815
Denver,CO 80225
Dear Mr.Weakland:
The Oakridge Village VII Homeowner's Association and its partners fully support the City of Fort Collins'application to
the Bureau of Reclamation Water and Energy Grant for the Fiscal Year 2021.Our HOA and partners(Oakridge Village
VIII HOA and the Oakridge Village Business Park)own a 10.1-acre detention basin which has been developed as a park.
In 2018 we were notified that overallotment fees would begin to be charged to our water usage and could result in
additional annual costs of approximately$18,000. Apparently,the developer installed an undersized tap 30 years ago.
We investigated options and surveyed all residents and the business park as to what solutions they would support and
decided that we would convert a portion of the park into native grasses and xeric plant beds. As we estimated how
much bluegrass turf needed to be converted and the cost of doing a conversion,we quickly realized that it was an
expensive task,especially as we had to deal with a 30 year old irrigation system that would require many changes to
accommodate temporary irrigation of new native grasses and new driplines to water trees and shrubs in the conversion
areas. Even though converting turf would save water and money in the long run it was going to be difficult to convince
homeowners and the business park to invest so much to get it done and that spreading out the project over multiple
years was undesirable as it would take several years and the conversion areas would look pretty awful during the
process. We began to search for grant money.
We were fortunate to receive a grant in 2019 to convert 1.4 acres of blue grass to native grasses from Northern Water.
However,our calculations and those of the city's utility group, indicated that we would still likely come in over our
allotment in future years if we did not convert more acreage. Plus,we had also cut back on watering overall and
realized we had a real problem area on a south facing hill,that was always going to be difficult to water efficiently. So,
we applied for the Xeric Incentive Program(XIP)Grant for the 2020 season so that we could convert just under an acre
of blue grass to a combination of native grasses,xeric/native shrubs,and a large cedar mulch bed. Receiving this grant
meant that we could complete the conversions in a timely manner and could prove to residents that we could both
have a landscape that was water efficient and attractive.
As a representative of the HOA and the"project manager'of these conversions, I can honestly say that I don't think the
HOA boards or the residents would have embraced this type of change if it had not been for grant money. The total
price tag for these conversions was about$60,000. We would have had to do a piecemeal approach to the conversions
to stay within an annual budget that did not require raising HOA dues. If we had tried to increase dues,there was a
contingency of homeowners who would have preferred to just pay more dues and pay the overage fees to keep the
entire park in blue grass,watering large expanses of blue grass turf with potable water.
Our ultimate goal(and we are already close)is to save two million gallons of water each year from our historic usage.
The conversions we have done now showcase what other HOAs, homeowners,or other community groups can achieve
and how much water they can save. Northern Colorado is growing rapidly,and water is a precious commodity,but
unfortunately without incentives such as the XIP grant,I'm afraid the barrier to change is still too high. Hopefully this
program and others like it will continue to support and foster the much-needed change to water efficient landscapes.
Sincerely,
Susan Gilbert
Tracking Number:GRANT13205329 Funding Opportunity Number:BOR-DO-21-F001 Received Date:Sep 17, 2020 05252:26 PM EDT
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ASSURANCES- CONSTRUCTION PROGRAMS OMB Number:4040-0009
Expiration Date:02/2812022
Public reporting burden for this collection of information is estimated to average 15 minutes per response,including time for reviewing
instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of
information.Send comments regarding the burden estimate or any other aspect of this collection of information,including suggestions for
reducing this burden,to the Office of Management and Budget, Paperwork Reduction Project(0348-0042),Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT
AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program.if you have questions,please contact the
Awarding Agency.Further,certain Federal assistance awarding agencies may require applicants to certify to additional
assurances. If such is the case,you will be notified.
As the duly authorized representative of the applicant:, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance, 8. Will comply with the Intergovernmental Personnel Act
and the Institutional,managerial and financial capability of 1970(42 U.S.C.§§4728-4763)relating to prescribed
(including funds sufficient to pay the non-Federal share standards of merit systems for programs funded
of project costs)to ensure proper planning, under one of the 19 statutes or regulations specified in
management and completion of project described in Appendix A of OPM's Standards for a Merit System of
this application. Personnel Administration(5 C.F.R.900,Subpart F).
2. Will give the awarding agency,the Comptroller General 9. Will comply with the Lead-Based Paint Poisoning
of the United States and,if appropriate,the State, Prevention Act(42 U.S.C.§§4801 at seq.)which
the right to examine all records,books,papers,or prohibits the use of lead-based paint in construction or
documents related to the assistance;and will establish rehabilitation of residence structures.
a proper accounting system in accordance with
generally accepted accounting standards or agency 10. Will comply with all Federal statutes relating to non-
directives. discrimination.These include but are not limited to:(a)
Title VI of the Civil Rights Act of 1964(P.L.88-352)
3. Will not dispose of,modify the use of,or change the which prohibits discrimination on the basis of race,
terms of the real property title or other interest in the color or national origin; (b)Title IX of the Education
site and facilities without permission and instructions Amendments of 1972,as amended(20 U.S.C.§§1681
from the awarding agency.Will record the Federal 1683,and 1685-1686),which prohibits discrimination
awarding agency directives and will include a covenant on the basis of sex;(c)Section 504 of the
in the title of real property acquired in whole or in part Rehabilitation Act of 1973,as amended(29)U.S.C.
with Federal assistance funds to assure non- §794),which prohibits discrimination on the basis of
discrimination during the useful life of the project. handicaps;(d)the Age Discrimination Act of 1975,as
4. Will comply with the requirements of the assistance amended(42 U.S.C.§§6101-6107),which prohibits
awarding agency with regard to the drafting,review and discrimination on the basis of age;(a)the Drug Abuse
approval of construction plans and specifications. Office and Treatment Act of 1972(P.L.92-255).as
amended relating to nondiscrimination on the basis of
5. Will provide and maintain competent and adequate drug abuse; (f)the Comprehensive Alcohol Abuse and
engineering supervision at the construction site to Alcoholism Prevention,Treatment and Rehabilitation
ensure that the complete work conforms with the Act of 1970(P.L.91-616),as amended,relating to
approved plans and specifications and will furnish nondiscrimination on the basis of alcohol abuse or
progressive reports and such other information as may be alcoholism; (g)§§523 and 527 of the Public Health
required by the assistance awarding agency or State. Service Act of 1912(42 U.S.C.§§290 dd-3 and 290 ee
3),as amended, relating to confidentiality of alcohol
6. Will initiate and complete the work within the applicable and drug abuse patient records;(h)Title VII I of the
time frame after receipt of approval of the awarding agency. Civil Rights Act of 1968(42 U.S.C.§§3601 at seq.),as
7. Will establish safeguards to prohibit employees from amended,relating to nondiscrimination in the sale,
using their positions for a purpose that constitutes or rental or financing of housing;(i)any other
nondiscrimination provisions in the specific statue(s)
presents the appearance personal or organizational under which application for Federal assistance is being
conflict of interest,or personal gain. made;and 0)the requirements of any other
nondiscrimination statue(s)which may apply to the
application.
Previous Edition Usable Authorized for Local Reproduction Standard Form 424D(Rev.7-97)
Prescribed by OMB Circular A-102
Tracking Number:GRANT13205329 Funding Opportunity Number:BOR-DO-21-F001 Received Date:Sep 17,2020 05:52:26 PM EDT
11. Will comply,or has already complied,with the Federal actions to State(Clean Air)implementation
requirements of Titles II and III of the Uniform Relocation Plans under Section 176(c)of the Clean Air Act of
Assistance and Real Property Acquisition Policies Act of 1955,as amended(42 U.S.C.§§7401 at seq.);(g)
1970(P.L.91-646)which provide for fair and equitable protection of underground sources of drinking water
treatment of persons displaced or whose property is under the Safe Drinking Water Act of 1974,as
acquired as a result of Federal and federally-assisted amended(P.L.93-523);and,(h)protection of
programs.These requirements apply to all interests in real endangered species under the Endangered Species
property acquired for project purposes regardless of Act of 1973,as amended(P.L.93-205).
Federal participation in purchases.
16. Will comply with the Wild and Scenic Rivers Act of
12. Will comply with the provisions of the Hatch Act(5 U.S.C. 1968(16 U.S.C.§§1271 at seq.)related to protecting
01501-1508 and 7324-7328)which limit the political components or potential components of the national
activities of employees whose principal employment wild and scenic rivers system.
activities are funded in whole or in part with Federal funds.
13. Will comply,as applicable,with the provisions of the Davis- 17. Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Bacon Act(40 U.S.C.§§276a to 276a-7),the Copeland Act Act of Section
as amended do U.S.C.Historic
Pr, se 11ion
(40 U.S.C.§276c and 18 U.S.C.§874),and the Contract 593
(identification and protection of historic properties),and
Work Hours and Safety Standards Act(40 U.S.C.§§327- Historic Preservation Act of
H and Archaeological i
333)regarding labor standards for federally-assisted 1974 the Arch ch U.S.C.al and et seq).
construction subagreements.
18. Will cause to be performed the required financial and
14. Will comply with flood insurance purchase requirements of compliance audits in accordance with the Single Audit
Section 102(a)of the Flood Disaster Protection Act of 1973 Act Amendments of 1996 and OMB Circular No.A-133,
(P.L.93-234)which requires recipients in a special flood Audits of States, Local Governments,and Non-Profit
hazard area to participate in the program and to purchase Organizations."
flood insurance if the total cost of insurable construction
and acquisition is$10,000 or more. 19. Will comply with all applicable requirements of all other
15. Will comply with environmental standards which may be Federal laws,executive orders, regulations,and policiesgoverning this program.
prescribed pursuant to the following: (a)institution of
environmental quality control measures under the National 20. Will comply with the requirements of Section 106(g)of
Environmental Policy Act of 1969(P.L.91- the Trafficking Victims Protection Act(TVPA)of 2000, as
190)and Executive Order(EO)11514,(b)notification amended(22 U.S.C.7104)which prohibits grant award
of violating facilities pursuant to EO 11738;(c) recipients or a sub-recipient from(1)Engaging in severe
protection of wetlands pursuant to EO 11990;(d) forms of trafficking in persons during the period of time
evaluation of flood hazards in floodplains in accordance that the award is in effect(2)Procuring a commercial
with EO 11988;(a)assurance of project consistency sex act during the period of time that the award is in
with the approved State management program effect or(3)Using forced labor in the performance of the
developed under the Coastal Zone Management Act of award or subawards under the award.
1972(16 U.S.C.§§1451 at seq.);(f)conformity of
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
Kathleen Collins Interim Utilities Executive Director
APPLICANT ORGANIZATION DATE SUBMITTED
Fort Collins, City of 09/17/2020
SF-424D(Rev 7-97)Back
Tracking Number GRANT13205329 Funding Opportunity Number.BOR-DO-21-F0011 Received Date:Sep 17.2020 05 52-26 PM EDT