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HomeMy WebLinkAbout2000-013-01/18/2000-ESTABLISHING A COMPETITIVE PROCESS FOR THE ALLOCATION OF CITY FINANCIAL RESOURCES TO AFFORDABLE HOUS RESOLUTION 2000-13 OF THE COUNCIL OF THE CITY OF FORT COLLINS ESTABLISHING A COMPETITIVE PROCESS FOR THE ALLOCATION OF CITY FINANCIAL RESOURCES TO AFFORDABLE HOUSING PROGRAMS/PROJECTS AND OTHER COMMUNITY DEVELOPMENT ACTIVITIES WHEREAS,in February, 1999,the City Council approved the"Priority Affordable Housing Needs and Strategies Report", which report contained the following strategy: Change from an administrative funding mechanism...to a competitive application process for the Affordable Housing Fund; and WHEREAS, between September and November, 1999, a subcommittee consisting of members of the Affordable Housing Board and the Community Development Block Grant(CDBG) Commission met with staff to review issues and develop options for the establishment of a competitive application process; and WHEREAS,the staffhas also solicited ideas from existing affordable housing providers;and WHEREAS,the subcommittee established as its mission the development of a competitive application process and a set of shared criteria for the allocation of the City's financial assistance resources to affordable housing proj ects/programs that address the City's priority affordable housing needs; and WHEREAS,as a result of the efforts of the aforesaid subcommittee,a competitive process, funding cycles, funding cycle schedules, review criteria and new application forms have been developed (hereafter collectively referred to as the "Process"); and WHEREAS, both the Affordable Housing Board and the CDBG Commission have unanimously recommended to the Council that the Process be adopted; and WHEREAS, the Council has determined that the Process should be adopted. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the new competitive process for the allocation of City financial resources to affordable housing programs/projects and other community development activities, including, without limitation,the competitive process,funding cycles,funding cycle schedules,funding review criteria and application forms, all attached hereto as Exhibit "A" and incorporated herein by this reference, be and hereby is adopted. Passed and adopted at a regular meeting of the City Council held this 18th day of January, A.D. 2000. Mayor ATTEST: �M) - a-". City Clerk Exhibit "A" Competitive Process Presented below is a description of the Competitive Process for making allocations of funding from the Federal CDBG and HOME Programs and the City's Affordable Housing Fund. The description discusses the roles of the Affordable Housing Board and CDBG Commission. The Competitive Process also includes the following: 1. There will be a single Proposal Application form required from applicants for all sources of funding. 2. There will be a single set of Review Criteria to base decisions upon. The Review Criteria incorporate current City policies and guidelines derived from the "Priority Affordable Housing Needs and Strategies" report (2/99), including the guidelines that 65% of CDBG funds and 90% of HOME funds should be allocated to affordable housing projects/programs. Role of the Affordable Housing Board The Affordable Housing Board reviews all affordable housing applications and provides a priority listing of proposals to the CDBG Commission. Role of the CDBG Commission CDBG Commission makes the final recommendations for funding for all funds, including CDBG, HOME, and the Affordable Housing Fund. HOME funds (by Federal regulations) and Affordable Housing Fund dollars are restricted to affordable housing projects/programs. The majority (65%) of CDBG funds are earmarked for affordable housing purposes, but also offer wider potentials for usage including public facilities, public services, economic development, etc. Funding Cycles There will be two funding cycles. CDBG funds will be allocated in the spring. HOME and Affordable Housing funds will be allocated in the fall. COMPETITIVE PROCESS SCHEDULE FOR DISTRIBUTING CITY FINANCIAL ASSISTANCE New Steps _ _ _SPRING PROCESS == = = = = = = = = = = = = = = = = = = = AH CDBG MONTH BOARD COMMISSION CITY COUNCIL STAFF JANUARY 2nd Thu. Public Hearing Applications Ready 3rd Week T A Work Shop FEBRUARY 4th Thu. =============================Proposals Due=====_________________________ MARCH 1st Week Proposals Distributed Proposals Distributed Proposals Distributed Draft Consolidated Plan APRIL 1st Thurs. Formulate Priorities 2nd Wed/Thu Presentations/Q&A 3rd Wed. Recommendations Prepare SS AIS 4th Tue. CC Study Session Study Session Prep Resolution AIS MAY 1st Tue. Resolution 2nd Week Hearing on C P 3rd Week Prepare C P AIS JUNE 1st Tue. Resolution on C P _ _ _ _ _ FALL PROCESS = = = = = = = = = = = == = = = = = = = = JULY 2nd Thu. Applications Ready 3rd Week TA Work Shop AUGUST 4th Thu. ============================Proposals SEPTEMBER 1 st Week Proposals Distributed Proposals Distributed Proposals Distributed OCTOBER 1 ====================START OF CDBG/HOME PROGRAM FY=================== 1st Thu. Formulate Priorities 2nd Wed/Thu Presentations/Q&A 3rd Wed. Recommendations Prepare SS AIS 4th Tue. CC Study Session Study Session Prep Resolution AIS NOVEMBER 1 st Tue. Resolution 2nd Week Hearing on C P DECEMBER 31st Annual Report Due Ranking Criteria for CDBG, HOME and Affordable Housing Funding The ranking criterion is divided into five major categories. Each category is given a total number of points that has been weighed according to their importance with respect to local and federal priorities. This ranking sheet will be used to assist the Community Development Block Grant Commission (CDBGC) and the Affordable Housing Board (AHB) in the FY01 Competitive Funding Process. CDBG and AHB members will rank projects according to the questions and criteria shown below. Impact/Benefit(maximum 30 points) 1. Primarily targets low income persons? (0-10) (0-30% of AMI= 10 pts, 31-50% = 8 pts, 51-80% =4 pts) 2. Project produces adequate community benefit related to cost? (0-5) 3. Does the project provide direct assistance for persons to gain self-sufficiency or independence? (0-5) 4. Does the project provide long-term benefit or affordability? (0-10) (1-10 yrs = 3 pts, 1 1-19 yrs = 6 pts, 20 to 30 yrs = 8 pts, and Permanent= 10 pts) Sub-total Need/Priority (maximum 15 points) 1. Meets a Consolidated Plan priority? (0-5) 2. Project meets goals or objectives of City Plan and Priority Needs and Strategies study (0-5) 3. Has the applicant documented a need for this project? (0-5) Sub-total Feasibility (maximum 15 points) 1. The project will be completed within the required time period? (0-3) 2. Project budget is justified? (Costs are documented and reasonable)? (0-4) 3. The level of public subsidy is needed? (Private funds not available)? (0-4) 4. Has the applicant documented efforts to secure other funding? (0-4) Sub-total Leveraging Resources (maximum 25 points) 1. Does the project allow the reuse of our funding? (0-8) A. Principal and interest(30 year Amortization or less) 8 points B. Principal and no interest or Principal and balloon payment 4 points C. Declining balance lien (amount forgiven over time) 1 points D. Grant (no repayment) 0 points 2. Project or agency leverages human resources (Volunteers) (0-7) 3. Project leverages financial resources? (Including in-kind) (0-10) A. Less than 1:1 0 points B. 1:1 to 1:3 4 points C. 1:4 to 1:6 7 points D. More than 1:7 10 points Sub-total Capacity and History (maximum 15 points) 1. Applicant has the capacity to undertake the proposed project'? (0-10) 2. If previously funded, has the applicant completed prior project and maintain regulatory (0-5) compliance? 3. If new, applicant has capacity to maintain regulatory compliance? (0-15) Sub-total GRAND TOTAL Impact/Benefit Comments Need/Priority Comments Feasibility Comments Leveraging Resources Comments Capacity and History Comments It'dt' (�t/�I1tlS; GRAY SHADED AREAS Alit FOR STAFF 1ISE'0NLY 011 ��Q= COIYIMUnMty Date Received. e eloprnent Bldek:GrA- H©lV gram; and Affor-dabte -1100sing Funds AMSING APPLICATION 1. Project Name: Type of project ❑ Rental ❑Homeownership ❑ Rental Assistance ❑Group Home or Shelter ❑Other(specify) Type of project activity ❑New Construction ❑Tenant Based Rental Assistance ❑Other(specify) ❑Program Administration ❑Home Buyer Program ❑Infrastructure Improvement ❑Rehabilitation ❑Acquisition APPLICANT INFORMATION 2.Lead Applicant Name 3.Secondary Applicant(if applicable) Contact Person Contact Person Address Address Title Title Phone Number Phone Number Fax Fax Email Address Email Address 4.Type of applicant ❑ Community Housing Development Organization(CHDO) ❑ Private Non-Profit Organization ❑ Private For-Profit Organization ❑ Public Organization 5.Federal Tax Identification Number FUNDING SUMMARY 6.Amount of Funds Requested HOME $ Grant $ Loan CDBG $ Grant $ Loan Affordable Housing Funds $ Grant $ Loan Sub Total $ Grant $ Loan TOTAL REQUEST $ Grant $ Loan If a loan is requested,please indicate the loan term as shown below(cash flow from operations is not an option). Terms Years Principal and interest(amortized years) Principal and no interest(amortized loan) Principal and a balloon payment Declining balance loan(forgiven over time) Other: Explain Toj 7.Provide a brief description of the proposed project(please limit response to the space provided). 8.Describe in detail the project location,address(es),provide maps and or drawings,total number of units and number of units assisted with public funds. Include transit routes,bike routes,and nearest shopping and employers on your map.(Please limit to two pages for maps and drawings.) 2 9.Tell us why this project is needed(include information from market studies or other supporting documentation) and how it will fill a gap in the City's housing market. Describe how the proposed project addresses priorities in the Consolidated Plan,City Plan and Priority Affordable Housing Needs and Strategies Study. 10. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Fort Collins. 11.Describe any effort made to build community support for the project and the results of those efforts. 3 12.Please list CDBG and/or the HOME funds received in the last three years and the status of that funding. YEAR PROJECT NAME I BUDGETED AMOUNT AMOUNT EXPENDED TO DATE 1997 $ $ 1998 $ $ 1999 $ $ 13.To help promote the efficient use of federal,state,and local funding please describe how the project will maintain long term(more than 20 years)or permanent affordability; and explain how the project will provide affordable housing at rental rates lower than those in the existing market. 14.Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning,construction schedule,or application(s)for funding). Please note: If funded,this schedule will be used for any project agreement for use of CDBG and HOME funding. Date: Description of Activity: 4 15.Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget(include evidence of financial commitment(s). (Please limit to five pages.) 16.How does your organization obtain input from low-income persons potentially benefiting or affected by your proposed project. If applicant is a non-profit,please include evidence(such as minutes of a meeting)that the proposed project has the support of the organization's Board of Directors. Please attach a one page list of your current board members and indicate the experience and background they bring to your board. 17.An objective of the City of Fort Collins Comprehensive Plan is to promote diverse housing development(variety of housing types and a mix of all income levels)please describe the target population this project is to serve and how the project will promote diversity. Please indicate the number of persons or households that will benefit from the project by income category. Circle or Indicate Persons or Households Number between 0-31% median income Persons or Households Number between 31-50% median income Persons or Households Number between 51-80%a median income Persons or Households Number between 81-100% median income Persons or Households TOTAL Persons or Households 5 18.Please complete the table below showing the types and accounts of funding being requested for the proposed project. Funding Source and Type of Funds Amount of Fundin -Regnested' City CDBG(Public) City HOME(Public) State HOME Funds(Public) State Revolving Loan(Public) Colorado Housing Finance Agency (Public) City Sales Tax Rebate(Public) Private Activity Bonds(Public) Federal Home Loan Bank(Private) Private Lender Financing(Private) Low Income Housing Tax Credits(Private) Private Foundation(Private) Applicant Construction or Equity(Private) Volunteer Labor/or In Kind Donation(Private) Other Private Resources Other Public Resources Total of Private Funds a $ Total of Public Funds b $ Total of Project Funding(sum of a+b) c $ (should equal the total on Page 10) Number of Units d $ Requested Public Subsidy per unit(b .d) e $ Total Cost per unit(c A) f $ Number of units assisted with public funds 18b.If partial funds are awarded,will the project/program continue?Yes ❑ No❑ If yes,at what level? 6 19. PROJECT OPERATING BUDGET Form to be used only for new construction or redevelopment rental ro osals(including assisted livin ) INCOME EXPENSES #of Units S .Ft Monthl Rent Total Rent Administrative Ex erases 0 Bdrm Mana ement Fee 0 Bdrm On-site Personnel Pa roll 1 Bdrm Health Ins. &Benefits 1 Bdrm Le al and Accountin 1 Bdrm Advertisin 2 Bdrm Office Su lies 2 Bdrm 2 Bdrm Tele hone 3 Bdrm Audit 3 Bdrm Other Total Administrative E erise 3 Bdrm Operating Expenses 4 Bdrm Utilities(Owner paid) 4 Bdrm Trash Removal 4 Bdrm Fire&Liability Insurance Total Rent Income Other Parking Income Total Operating Expenses Laundry Income Maintenance Other Income: Maintenance Other Income: Repairs Other Income: Grounds keeping mclude C snow removal) Other Income Reserve Funds Total Income Other Vacancy Rate: % Less Vacancy O Total Maintenance Annual Effective Gross Income Real Estate Taxes ANNUAL DEBT SERVICE Operating Reserve 1 st Mortgage Replacement Reserve 2nd Mortgage TOTAL ANNUAL> XPENSES Other Debt Service(specify) NET OPERATING INCOME Total Annual Debt Service P.LT.P.A. Expenses* *P.U.P.A. =Per Unit Per Annum Expenses 7 20. SOURCES AND USES OF FUNDS Other Fundin Project Activities Total Project Cost City Funds Request Amount Source A,Ac uisition Costs 1.Land 2.Existing Structures 3.Appraisals 4. Soils Tests 5. Surveys 6. Other 7. Other .Construction Casts 1. Building Permit Fees 2.Ta Fees 3. Off-Site Infrastructure 4.Construction 5. Landscaping 6.Contingency 7. Other 8. Other C.Desi nTees 1. Architect Fee 2.Engineering Fee 3. Other 4. Other D.biterim Costs 1. Construction Insurance 2.Contt.Loan Origin Fee 3. Construction Interest 4. Consultants 5.Taxes during Construction 6. Other 7. Other E Pejrm.Financin Fees/Deposits 1.Loan Fees &Ex enses 2.Attorney Fees 3. LIHTC Fees 4. Developer's Fee 5.02erating Reserve 6. Other 7. Other F.Tenant Relocation 1. Tem orar Relocation 2. Permanent Relocation G.Pro ect;n nt1.Market2. Projectntr= 3. Consul 4. Other 5. Other SU)BT©TAL(A•G 8 SOURCES OF FUNDING (CONT.) Other Funding Project Activities Total Pro'ect Cost Cit Funds Re uest Amount Source It Hom-bu er Assistance I.Down a ment Assistance 2. Closing Costs 3.Interest Rate Buy down 4. Case Management 5. Other 6.Other I.Tenant�Based Rental Assistance 1.Rent Payments 2. Case Management 3. Other J.General-Ad istration 1. Salaries/Benefits 2. OperatinL/Supplies 3.Travel 4.Audit SUB TOTAL(H-J) GRAND TOTAL A-J 9 F F F a F W a w F Uc7 Ew• z � U z �7 w z zzF� we� a o C) � v w U .�7 O F O N O F HOUSING APPLICATION GUIDELINES ♦ All material must be typed. ♦ Only attachments requested in the application may be submitted. Attachments: ❑ List of Board Members (one page) ❑ Location Maps (maximum two pages) ❑ Financial Commitments (maximum five pages) ♦ Letters of financial commitments must be included. ♦ Rental Housing projects must complete and submit the attached proforma forms. ♦ Application packet may not be longer than a total of 18 pages (including attachments). ♦ If the application is awarded funding, any deviation from the proposed project, may require review and recommendation from the CDBG Commission and final approval by City Council. ♦ Note: The Community Development Block Grant Commission may request a copy of your overall agency budget, financial statements, and 501 (c)(3) status. ALIT A1"1'LIGATIOAIS ARE I?UE nBX FEBRUAR'3� 24, 2000, T "12 OUP�M: PI;EASE ANTS VELIVEW TIIR Y CC FTEfi dF THE-,PPLI.0 fi�N N CKET TCl. b ("JIFFICE,281 NL RTH C©LL E F RT,cbL T S C► SU 24= R 1VI AllTt� CI I Y ?? Oki!:C()LLINN, .ATTN. CUBS . LI °P�. X 580Y. P4} t LI��,.;CO8�522 s C� `€IR"SY-THE----,DEADI,TNE (IlA E ANI? TI14IE . it City of Fort:Collins GRAY SHA17ED ARLAs ARE FIORt STAI~F u E ONLY M 2000.2001 Community DeVelnpment Date Received Block.GranteProgramand HOME Funds NON-HOUSING APPLICATION 1. Project Name: 2.Amount of CDBG funds requested$ 2a.Loan$ Grant$ 2b.Type of Loan: (Check applicable line) Loan Grant Principal&Interest(amortized loan) Principal&No Interest Principal&Balloon Payment Declining Balance Loan 2c.Total Project Cost 3.Name and Address of Applicant/Organization: 4.Contact Person: Phone Number: Fax Number: Email Address: 5.Location of Proposed Project: 6. Check Consolidated Plan Activity met. ❑ Public Service Other ❑ Public Facility Need ❑ Economic Development Need 7.Brief Summary of Proposed Project: =R1TCT,T 'F i#'. PROJECT PROFILE 8.Why is this project needed? How does this project address the priorities,strategies,and goals of the Consolidated Plan,City Plan and the Priority Affordable Housing Needs and Strategies Report. 9.List goals of the project. In addition,please indicate the best you can the number of persons or households to benefit from your proposed project according to the following categories. (Please see the attached income guidelines for Fort Collins.) Circle or Indicate Persons or Households Number between 0-30% median income Persons or Households Number between 31-50% median income Persons or Households Number between 51-80% median income Persons or Households Number between 81-100% median income Persons or Households Total Persons or Households 2 10.General Description of Activities: a.List major activities of the project(how do these activities address your goals listed in#9.) b.Project implementation: a)Detailed information regarding elements and time schedule for the project; b) Steps taken to assure this project is financially feasible and meets Federal,State and local codes;c)Personnel involved in carrying out the project and related experience with program implementation;d)Amount of volunteers and agency staff time needed to carry out the project. 11.If funds are not awarded,will the projectlprogram continue? Yes❑ No❑ If partial funds are awarded,will the project continue? If yes,at what level Yes❑ No ❑ 12.If funds are awarded,will the program/project continue after CDBG funds end? Yes ❑ No ❑ 3 13.List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries,travel,and other administrative expenses for operational funding. Use categories such as property acquisition,architectural expenses,construction cost and administrative cost for construction/rehabilitation projects. If other funds are used to implement the project,please list the sources, and mark with and "X" if the funds are anticipated or committed. Please document cost whenever possible. BUDGET BREAKDOWN Type Status Expense Category CDBG Other List Source of In Kind Cash Anticipated Committed Funds Funds other Funds- include Fund Raisin TOTAL 4 14.List other groups or organizations that were asked to contribute to or fund this project and the status of those funds(include anticipated dates of funding awards). 15.Have you received CDBG funds in the past? Yes ❑ No ❑ (If yes,what year(s)did you receive funding,and how much of each award was a grant,declining balance loan or repayable loan?If former payments are underway,please indicate the amount of funds remaining to be expended.) YEARS(S) PROJECT NAME GRANT DECLINING REPAYABLE UNEXPENDED LOAN LOAN BALANCE 16.How does your organization receive input from low-income persons potentially benefiting or affected by your proposed project. If applicant is a non-profit,please include evidence(such as minutes of a meeting)that the proposed project has the support of the organization's Board of Directors. Please attach a one page list of your current board members and indicate experience and background they bring to your board. 5 NON-HOUSING APPLICATION GUIDELINES ♦ All material must be typed. ♦ Only attachments requested in the application may be submitted. Attachments: ❑ List of Board Members (one page) ❑ Financial commitments (maximum three pages) ♦ Application packet may not be longer than a total of 9 pages (including attachments). ♦ If the application is awarded funding, any deviations from the proposed project, may require review and recommendation from the CDBG Commission and final approval by City Council. ♦ Note: The Community Development Block Grant Commission may request a copy of your overall agency budget, financial statements, and 501 (c)(3) status. A ,k APP tCATi4)NS ARE llUE 1 Xn PE IZt1A Y 24, Qip[i AT n-.00P.M. PI A WND L .I' E IRfiX 4PIES E)P �_AI'P'LATYQI 'ACKE T C� CI7iB QE , $ � LINS7: �TTN. CD13G,, I'®. ,�Q 3$U} FORT �AI �Ii�TS, 8Q522 �(} �� rBY 6