HomeMy WebLinkAbout014 - 02/06/2018 - APPROPRIATING PRIOR YEAR RESERVES IN THE DATA AND COMMUNICATIONS FUND FOR THE ENTERPRISE DOCUMENT MA ORDINANCE NO. 014, 2018
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES IN THE DATA AND COMMUNICATIONS
FUND FOR THE ENTERPRISE DOCUMENT MANAGEMENT SYSTEM AND
ELECTRONIC RECORD SEARCH PROJECT
WHEREAS, the purpose of this item is to appropriate $833,840 from the Data and
Communications Fund Reserves to replace the current enterprise document management system
known as SIRE that currently manages the City's documents and images; and
WHEREAS,this project was approved through the Budgeting for Outcomes process for
use in 2017, however the procurement process will not be completed until early February 2018;
and
WHEREAS, these funds are needed to finalize a contract in order to avoid additional
costs associated with upkeep of the outdated system and to avoid installation delays; and
WHEREAS, Article V, Section 9 of the City Charter permits the City Council to
appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be
available from reserves accumulated in prior years, notwithstanding that such reserves were not
previously appropriated; and
WHEREAS, City staff has determined that the appropriations as described herein are
available and previously unappropriated in the Data and Communications Fund; and
WHEREAS, the purchase of a new enterprise document management system and
improvement of the City's electronic record search capabilities serves a public purpose by making
the City's records management system more reliable, efficient, and maintainable, thereby
improving the City's services to the community and improving the ability of the public to access
City records.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above. '
Section 2. That there is hereby appropriated from reserves in the Data and
Communications Fund the sum of EIGHT HUNDRED THIRTY THREE THOUSAND
EIGHT HUNDRED FORTY DOLLARS ($833,840) for the Enterprise, Document
Management System and Electronic Record Search Project.
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Introduced, considered favorably on first reading, and ordered published this 16th day c f
January, A.D. 2018, and to be presented for final passage on the 6th day of February, A.D. 2018.
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Passed and adopted on final readi day of February, A.D. 2018.
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